TMEA Contracts Management System

Transcription

1 TMEA Contracts Management System USER GUIDE FOR GOODS PROCESS and Submission of Bids

2 Procurement Type Page and Bid submission 3

3 1 Learn about opportunity You hear from a source that TMEA has put up an opportunity (e.g. Word of mouth, Newspaper, Website) 2 Visit Procurement Site Visit the procurement site on m 3 Register/ Login If you have not registered before, register on the site; otherwise log in. It is best that you use Firefox Browse or Chrome Browser Before registering please ensure there is no other account for your organization by consulting with colleagues. 4 Create/Update Profile Upon logging in, you will be directed to the "Profile Management" Page. If you have not created a profile, it is mandatory to do so by clicking "Create Profile". If you have created a profile, click on "Edit Profile" if you wish to make update to your profile. OR The Profile Management page also lists all the opportunities you have applied to in the past as well as those you have been invited to. Page 3 of 8

4 5 Locate Opportunity on Home Page Visit the home page by clicking "Home" in the menu. Click on "View opportunities" on either the Procurement of Services section or the Procurement of Goods section depending on where your expertise lie. All the open oppportunities are listed on the home page except for those that you have been invited for. 6 Click "View Details" against opportunity and review TOR If you are interested in an opportunity, you may view its details by clicking "View Details" to view the entire Terms of Reference for the opportunity. Page 4 of 8

5 7 Input where you heard about opportunity If you wish to apply, scroll to the bottom of the page and you will see a button for applying labelled "Apply". Right above the button, there is a dropdown where you must enter where you heard about the opportunity. Select the source from the drop down and enter the details about the source in the resulting input box. 8 Click "Apply" Once ready, click "Apply". On clicking the button you are prompted to confirm your action. Click "Yes" if you wish to go ahead. Following this prompt, you are confronted with another prompt asking if you like to update your profile. Click "No" if you already have an update profile. If you wish to update your profile, click "Yes". If you click "Yes", you will be directed to your profile. Once you have edited your profile, clicking "Save" will result in a confirmation and a link to "Apply" will be available. Click on that link to complete your application. If you do not see the "Apply" button, please check if you are logged in. Alternatively, you may have already applied in which case you will see a note that you have applied. In this case there is a "Revert Application" link whih withdraws your application. Page 5 of 8

6 9 Link for uploads On receiving a confirmation you have the opportunity to upload any documents related to your Bid. Check Spam/Junk/Quarantine folders for an Certification related to the process You are required to read and certify that you have read the bid document, accept the fair price declaration and any additional information. Clicking on all three will reveal the bid submission form 16 Upload your bids - Specs, Catalogs Click on "Required Specs" to view the required specifications and enter the specs you are offering in the "Bid Specs" section. Once this is done, select whether your specs are an Exact Match, Better or Alternative by using the drop down. You may also add catalogs or samples of what you are providing by clicking on the "Add Catalogs & Samples" link Page 6 of 8

7 17 Upload your bids - Unit Price and VAT Enter the Unit Price of the item and select the VAT applicable from the drop down provided Entering the Price and VAT will automatically calculate the prices and totals 18 Upload your bids - Discount and Tax Finally, enter the discount you are providing and any tax applicable to the entire lot. Entering the Discount and Tax will automatically calculate the prices an totals 19 Respond to questions specific to the process. Every process has specific quetions you must respond to. Respond to them with the best of your knowledge. Page 7 of 8

8 20 Add attachements If you have attachements for the entire bid, you may upload them here. 21 Click "Save Specifications" Once you have uploaded your technical and financial proposal, click "Save Proposals". If you miss this step, there is no record of what you have uploaded, and your submission has not gone through. Page 8 of 8