Schedule 3 Background 3 What is ArchSite? 3 Introduction 3 ArchSite Viewer Options 4 Disclaimers 5 Creating a User Account 5 Working with the Public

Transcription

1 Introduction to ArchSite

2 TABLE OF CONTENTS Schedule 3 Background 3 What is ArchSite? 3 Introduction 3 ArchSite Viewer Options 4 Disclaimers 5 Creating a User Account 5 Working with the Public View 6 Public User Interface 6 Public Layer Descriptions 7 Using the Layer tab 8 Navigating the Map 9 Querying the Features 10 Using the Location Tab 10 Printing a Map 10 Leaving the Public View 11 Working with the Subscriber View 11 Subscriber User Interface 11 Subscriber Layer Descriptions 12 Using the Layer tab 13 Navigating the Map 13 New Tools on the Toolbar 13 New Location Options 16 Using the Query Tab 16 Using the Buffer Tab 18 Printing and Exporting Results 20 Leaving the Subscriber View 21 Working with the Site Editor View 21 Site Editor User Interface 22 Getting the Details of an Archaeological Site 22 Using the Edit Tab 23 Looking at History 31 Leaving the Site Editor View 32 Introduction to ArchSite 2 June 2007

3 SCHEDULE 10:00am 12:00pm Introductions (Jon Leader, Carmen Beard) Public Viewer Training (Melanie Baker) 12:00pm 1:30pm 1:30pm 3:30pm Break for lunch Subscriber/Editor Viewer Training (Melanie Baker) BACKGROUND The idea behind the development of ArchSite dates back to 1996 when the South Carolina Department of Transportation (SCDOT) awarded a Transportation Enhancement grant to the SCIAA and SCDAHfor the digitization of the State s National Register properties and archaeological sites. Thousands of paper files were digitized and incorporated into a Geographic Information System (GIS) that was made available to consultants, government agencies, and planners at different workstations. The benefits to using GIS technology to manage cultural resource information were quickly realized and the development of additional data layers soon followed. In 2004, the SCDOT awarded an additional grant to SCIAA and SCDAH to create a web-based mapping application that would provide increased access to cultural resource information in the state. The goal of the project was two fold: to provide online access to a comprehensive source of cultural resource information and to create a digital process for archaeological site recordation. The proponents of the project met with representatives from Environmental Systems Research Institute, Inc. (ESRI) in Charlotte, NC to discuss possible solutions. A decision was made to utilize ESRI s ArcGIS Server software because of its functionality, usability, and analytical capabilities. ESRI s Professional Services were hired to build the application. WHAT IS ARCHSITE? Introduction The South Carolina Institute of Archaeology and Anthropology (SCIAA) and the South Carolina Department of Archives and History (SCDAH) are pleased to offer ArchSite, the first online cultural resource information system in the state. ArchSite combines data from the State s archaeological and built heritage to provide researchers with an online source for cultural resource information. Introduction to ArchSite 3 June 2007

4 ArchSite also provides archaeologists with the state of art tool for recording archaeological sites in the state of South Carolina. ArchSite includes three applications that have been designed for specific users: Public View, Subscription View and Site Editor View. Consulting ArchSite does not satisfy the obligation of federal and/or State agencies to consult with the State Historic Preservation Office (SHPO) of the South Carolina Department of Archives and History (SCDAH) pursuant to Section 106 of the National Historic Preservation Act (as amended), and state laws including the Mining Act, the Coastal Zone Management Act, and the Protection of State-Owned or Leased Historic Properties law. Funding for the development of ArchSite was provided by the South Carolina Department of Transportation and the Federal Highway Administration. ArchSite Viewer Options Public View The most basic view is for the general public. Many people are curious about what archaeological or historical sites are to be found in and around the locations where they live. This level of data is made available at the county level without compromising site locations. Cultural resource data layers available in this application include: National Register Properties, Historic Buildings, and Historical Areas. The National Register data layer contains hyperlinks that allow the user to view nomination forms and photographs of the property. Archaeological site data is available as raw counts per topographic quadrangle. Access for the general public is available at no cost. Subscriber View The Subscriber level view provides data and support to cultural resource professionals. These individuals are identified as state and local professionals who need access for planning and stewardship activities. They will go through a thorough vetting procedure to ensure that their request for access of actual site location data is appropriate. The vetting procedure is in place to protect the resources represented in ArchSite, which are both vulnerable and nonrenewable. It is envisioned that county and city planners among others will fall within this category. Subscriber level users do not upload sites and documents; they are only viewing the data generated and uploaded by others. The Subscriber View provides access to archaeological site data and restricted National Register properties in addition to the non-restricted data layers available in the Public Viewer. The Subscriber View also includes export functionality that allows users to obtain digital shapefiles from the all of the data layers. The Subscriber View is password protected and only available to users who sign a license agreement and pay an annual subscription fee. Site Editor View The Site Editor level comprises those professionals who are actively engaged in research and are producing the site forms, reports, and other materials that are all linked to the database. These users will be rigorously vetted, as they will be uploading the data upon which everyone else will rely. As they Introduction to ArchSite 4 June 2007

5 upload the data the researcher will be providing electronic signatures attesting to the accuracy of what they provide. Any questions can and will be referred back to the professional who submitted it. The Site Editor View is password protected and only available to users who sign a license agreement and pay an annual subscription fee. DISCLAIMERS The data layers in ArchSite were compiled from various sources, including government agencies, non-profit organizations, and cultural resource consultants. Although every effort has been made to ensure the quality of the spatial and attribute information, the accuracy of the data cannot be guaranteed. In some cases, properties have been demolished since surveys were performed or a property s address may have changed. Certain data, such as the cultural resource survey area data layer, represent incomplete data sets and should not be interpreted as a comprehensive resource. Researchers are therefore encouraged to review paper files (e.g. state site forms and reports) and additional sources of information to ensure the quality of the data. Please contact us if you become aware of any errors in the data. We are continually editing our maps to improve accuracy of position and information. No warranties, expressed or implied, are provided for the positional or thematic accuracy of the data herein, its use, or its interpretation. Although it is periodically updated, this information may not reflect the data currently on file and SCIAA or SCDAH assumes no liability either for any errors, omissions, or inaccuracies in the information provided regardless of the cause of such or for any decision made, action taken, or action not taken by the user in reliance upon any maps or information provided herein. Use of the ArchSite system indicates your acceptance of these terms. CREATING A USER ACCOUNT In order to gain access to any of the viewers the first step is to create a user account. As soon as the user account is created access to the public site is granted. Access to the Subscriber and Site Editor Views are granted by the site administrator once the license agreement has been signed and the subscription fee has been received. Introduction to ArchSite 5 June 2007

6 Four easy steps to create a user account: 1. Open a web browser and go to 2. On the left side of the page click on the link that reads Create a new user account. 3. A registration page will be displayed. Enter the information requested for each item and click the Register button. Leave the access level at Public. The access level will be changed to Editor and authorized by the ArchSite administrator before beginning the training on the Subscriber and Editor Views. The registration page requires each user to select a security question and answer. The security question will be used if the password is forgotten and needs to be changed. 4. The registration page takes you directly to the Public View after clicking the Register button. Logout of the Public Site by clicking the Logout button at the top right corner of the page. WORKING WITH THE PUBLIC VIEW Public User Interface The Public View is broken up into multiple areas: Toolbar, Map Window, Overview Window, Information Panel and Tabs (Figure 1). The toolbar, located in the top left area of the page contains tools for navigation and querying the features in the map. The map is a window containing a dynamic view of several public layers. The overview window shows you the full extent of the data. The box and crosshairs in the overview window represents the currently displayed area on the map. The information panel provides information about each of the items on the page. There are three tab windows available in the Public View: Layers, Locate and Print Map. The Layers tab is an interactive window that allows the user to control which layers are visible in the map and also which layers are labeled. The Locate tab provides the user a way to quickly find an area of interest in the map. The Print Map tab gives the user the ability to print or the current map view. Introduction to ArchSite 6 June 2007

7 Figure 1: The Public View Depending on the resolution of the monitor the user may have to scroll to see the entire page. To minimize the need for scrolling the user has the ability to change the map size so the page will fit the screen. The map size buttons are located at the top right corner of the map. Public Layer Descriptions There are several layers that are available in the Public View. These same layers are also provided in the Subscriber and Editor Views. Below is a short description of some of the layers. National Register Sites These layers are managed by the South Carolina Department of Archives and History and are updated on a continual basis. Spatial and attribute data are derived from the National Register nomination files at SCDAH. Non-restricted data layers include hyperlinks to images and scanned nomination forms at SCDAH ( Historic Structures/Areas These layers are maintained by the SCDAH and represent a partial inventory of the state s historic resources (primarily standing structures). Spatial and attribute data are derived from countywide architectural surveys, compliance survey reports, and determinations of eligibility made by the South Carolina SHPO. Data layers are updated on a continual basis. Streets Street centerline data was obtained from the SC Budget and Control Board Office of Research and Statistics. The data layer is under construction. Introduction to ArchSite 7 June 2007

8 SC Quad Index The USGS 7.5 Minute Quadrangle Map Index was obtained from the South Carolina Department of Natural Resources GIS Data Server. Quads by Period These layers are the archaeological site data as raw counts per topographic quadrangle by time period. Currently, the raw counts are not accurate due to the incomplete status of the archaeological sites data. Counties The Counties data layer was obtained from the South Carolina Department of Natural Resources GIS Data Server Using the Layer Tab Layers and Group Layers The Layer tab is a table of contents for the map. It contains a view of all of the layers and their symbols in the map. This tab allows the user to turn on an off layers or groups of layers and turn on and off the labeling of layers. The Layer tab is organized into layers and group layers. A group layer contains other layers. Group layers help organize related kinds of layers in a map. Turning off the visibility of a group layer turns off the visibility of all its component layers. Group layers are displayed in the table of contents with rose colored text. The group layer can be expanded and minimized by clicking on the group layer text or by clicking on the or buttons to the left of the group layer. Layer Visibility The Layers tab gives the user the ability to control the visibility of the group layers and individual layers in the map. The user can turn off layers by unchecking the box next to the layer name and can turn on layers by checking the same box. These changes to visibility are not applied until the user clicks the Refresh Map button. When first entering the site only the county layer is visible even though there are other layers with boxes checked. The reason these layers do not display is because they are disabled. Several layers in the map have minimum and maximum scale dependencies defined. These settings are configured by the ArchSite administrator. Whenever the scale of the map is outside the layer's visible scale range, the layer will not draw and is considered disabled. Layers and group layers can either be not visible and enabled, visible and enabled, not visible and disabled and visible and disabled. A layer with an empty checkbox is not visible and will not draw on the map (not visible and enabled or not visible and disabled). A layer with a check in the box is visible and enabled and will draw on the map (visible and enabled). A layer with a gray check in the box will not be drawn on the map because the map scale is outside of the layer s visible scale range (visible and disabled). Label Visibility Some of the layers in the map have been configured to by the ArchSite administrator to display labels for the features. To turn on or off labeling Introduction to ArchSite 8 June 2007

9 for a layer, the user simply clicks on the label icon. These changes to visibility are not applied until the user clicks the Refresh Map button. Like the layers the labels also have different states of visibility due to minimum and maximum scales defined for these labels. Labels can either be not visible and enabled, visible and enabled, not visible and disabled and visible and disabled. The labels for a layer with this icon are not visible and will not draw on the map (not visible and enabled or not visible and disabled). The labels for a layer with this icon are visible and enabled and will draw on the map (visible and enabled). The labels for a layer with this icon will not be drawn on the map because the map scale is outside of the label s visible scale range (visible and disabled). Navigating the Map The majority of the tools on the toolbar are for navigation purposes. Below is a description of each of these controls. Zoom In Tool This tool allows the user to zoom into a geographic area of the map by clicking a point or dragging a box in the map. Zoom Out Tool This tool allows the user to zoom out from a geographic area of the map by clicking a point or dragging a box in the map. Pan Tool This tool allows the user to change/shift the current geographic area displayed on the map without changing the map scale. To pan in the map the user left-clicks on the map and drags the mouse in the direction he wants to shift the map. Full Extent Button Click this button to return the map display to the full extent of the data. Previous Extent Button Click this button to return to the previous extent of the data in the map. Next Extent Button Click this button to go forward again through the sequence of extents that the user has been browsing in the data in the map. Pan North Button This button is located on the top border of the map. Clicking this button will shift the geographic area displayed on the map to the North. Introduction to ArchSite 9 June 2007

10 Pan East Button This button is located on the right border of the map. Clicking this button will shift the geographic area displayed on the map to the East. Pan South Button This button is located on the bottom border of the map. Clicking this button will shift the geographic area displayed on the map to the South. Pan West Button This button is located on the left border of the map. Clicking this button will shift the geographic area displayed on the map to the West. Overview Window The user can also click on the Overview Map or move the semi-transparent red locator box on top of the Overview map to change the current geographic extent of the map. Querying the Features The Public View gives the user the ability to query features on the map by using the Identify tool. The user simply clicks on the map and the attributes for the feature or features in that location are displayed in a pop-up window. Using the Location Tab The Locate tab provides a quick method for a user to get to a general area of interest. The user can either choose to zoom to a specific city, county or quad. The information below describes how to accomplish this goal in three easy steps. 1. Select the appropriate locate option from the drop down list: Locate a city by name, Locate a county by name, or Locate a quadrangle by name. 2. Type in the name of the city, county or quadrangle of interest or Click on List to the right of the text box to choose from a drop down list of options. 3. Click the Locate button. Printing a Map The Print Map tab allows the user the ability to either create or a printfriendly view of the map. Steps to create a print-friendly map: 1. Choose the option to Display Printable Map. 2. Enter a title for the map. Introduction to ArchSite 10 June 2007

11 3. Click the Submit Request button. 4. A pop-up window will display with the print-friendly map. 5. To save a copy of the print-friendly map to the local machine, right-click on the map and choose Save Picture As. Browse to a location on the local machine and click the Save button. Steps to a print-friendly map: 1. Choose the option to Image of Map. 2. Enter a title for the map. 3. Enter the address of the recipient. If the is going to multiple people separate the addresses with a semi-colon. 4. Enter a message to put in the body of the Click the Submit Request button. Leaving the Public View To conserve memory on the web server it is important to click the Logout button when leaving the site. WORKING WITH THE SUBSCRIBER VIEW Subscriber User Interface The Subscriber View is broken up into the same areas as the Public View: Toolbar, Map Window, Overview Window, Information Panel and Tabs (Figure 2). The difference between the two views is the Subscriber View has more tools on the toolbar, more layers in the map, and more tab windows. There are six tab windows available in the Subscriber View: Layers, Locate, Query, Buffer, Results, and Print Map. The Layers tab is an interactive window that allows the user to control which layers are visible in the map and also which layers are labeled. The Locate tab provides the user a way to quickly find an area of interest in the map. The Query tab gives the user a way to query the layers by their attributes. The Buffer tab allows the user to buffer a point, line or polygon drawn on the map to locate nearby features. The Results tab displays the selection and query results and gives the user the ability to print or export the results. The Print Introduction to ArchSite 11 June 2007

12 Map tab gives the user the ability to print or the current map view. Figure 2. Subscriber View Subscriber Layer Descriptions All of the layers in the Public View are also in the Subscriber View. Below is a description of some of the additional layers. Archaeological Sites This layer is managed by the South Carolina Office of the State Archaeologist (OSA) and are updated on a continual basis. Spatial and attribute data are derived from OSA s copies of the USGS topographical maps of SC, and the official Site Files and report files held at SCIAA. Non-restricted data layers currently include the polygons representing archaeological sites and some supporting documentation in the form of the Site File Forms and reports maintained at SCIAA, with the intention of including all supporting documentation as time permits. Cultural Resource Survey Areas These layers are maintained by the SCDAH and represent archaeological and historic architectural surveys performed in compliance with state and federal legislation. The majority of the surveys included in this data layer were performed after Earthworks The Civil War Earthworks layer represents Civil War earthworks and sites that were recorded during two thematic surveys of the Low Country (Trinkley and Fick 2000; SC Battleground Preservation Trust 1995). The data sets were provided by the consultant as part of a Federal Survey and Planning Grant. Copies of the report are on file at the South Carolina Department of Archives and History. Introduction to ArchSite 12 June 2007

13 SC Topo Quad Raster Catalog Scanned copies of all USGS 7.5 Minute quadrangle maps were obtained from the South Carolina Department of Commerce by SCDAH. The raster catalog was created by ESRI during the development of this application. Using the Layer tab The Layer tab in the Subscriber View is essentially the same as the one in the Public View. The user has the ability to make layers and labels visible and not visible using the same steps that were described earlier. One feature that is available in the Subscriber View that is not available in the Public View is the ability to make a layer the active layer. A layer can be made active by clicking on the layer name in the Layer tab. Group layers cannot be made active, only the individual layers. When a layer is active the name of the layer will be underlined and displayed above the tab window. The importance of the active layer will be discussed in a later section. Navigating the Map All of the navigation tools in the Public View are also included in the Subscriber View. However, the Subscriber View contains one additional navigation option that is not part of the Public View. Zoom To Map Scale In the bottom right corner of the page the user has the ability to define a map scale and click the Zoom To Map Scale button to zoom the map to that scale, centering the map on the current geographic area (Figure 3). Figure 3. Zoom To Map Scale Interface New Tools on the Toolbar The Subscriber View has additional tools that are not available in the Public View. These tools include a Measure Line and Measure Area Tool. Notice that the Subscriber View does not have an Identify tool on the toolbar. This tool has been replaced on the Subscriber View with two additional tools, the Select By Point and Select By Polygon, providing more functionality than the Identify. Measurement Tools Measure Line This tool allows the user to get the length of a line drawn on the screen. The user has the ability to draw multiple segments of the line and Introduction to ArchSite 13 June 2007

14 will be given both the current segment length and the length of the entire line in feet, meters and miles. To use the tool click the map to start the line, then move the cursor to draw the line and click the map again to complete a segment. To finish the line hold the Ctrl key and click again (Internet Explorer Only) or double-click on the map (Internet Explorer and Firefox). It is not necessary to finish the line or clear the line before selecting another tool. The line will be cleared from the map as soon as any other action is taken on the map. Note: The line drawn on the map will not be displayed on the print-friendly view of the map. Measure Area This tool allows the user to get the area of a polygon drawn on the screen. To use the tool click the map to start the polygon, then move your cursor to draw a side of the polygon and click the map again to add the line as a side of the polygon. To finish the polygon hold the Ctrl key and click again (Internet Explorer Only) or double click on the map (Internet Explorer and Firefox). It is not necessary to finish the polygon or clear the polygon before selecting another tool. The polygon will be cleared from the map as soon as any other action is taken on the map. Note: The polygon drawn on the map will not be displayed on the print-friendly view of the map. Selection Tools The Select By Point and Select By Polygon tools are used to query the data spatially. These tools provide more functionality than the Identify tool. Instead of simply returning the attribute results of any features in a location clicked on the map like the Identify tool, the selection tools actually select the feature. The selected features are displayed with a light blue point or outline. With selected features the user is not only given access to the attributes of the selected feature(s), but is also provided a way to print the results or export the selected feature(s). Printing and exporting results will be discussed in a later section. The selection tools work in conjunction with the Layers tab and the Results tab. Steps to select a feature or features: 1. To select a feature go to the Layers tab to select an active layer (see Using the Layer Tab under the Working with the Subscriber View section). The active layer defines which layer the user wants to select features. The active layer must be visible and enabled (i.e. the map extent must be within the layer s visible scale range). Introduction to ArchSite 14 June 2007

15 2. Next, activate the appropriate selection tool and use the tool to select a feature or features on the map. Select By Point This tool can be used to query the feature or features of a single active layer at a single location on the map. To use this tool click the mouse on the feature in the map. Select By Polygon This tool can be used to query the feature or features of a single layer that intersect the boundaries of a polygon drawn on the map. To use this tool click the map to start the polygon, and then move the cursor to draw a side of the polygon, clicking the map again to add the line as a side of the polygon. To finish the polygon the user can hold the Ctrl key and click again (Internet Explorer Only) or double-click on the map (Internet Explorer and Firefox). 3. The map will refresh displaying the selected features and the results tab will automatically be activated with the results of the selection (Figure 4). Figure 4. Selection Results 4. Click the Clear link in the Results tab to clear the selection on the map and the selection results. The other two links (Export and Print) will be discussed in a later section. Introduction to ArchSite 15 June 2007

16 New Location Options The Locate tab provides a quick method for a user to get to a general area of interest. While the user can still choose to zoom to a specific city, county or quad as in the Public View, there are now two additional options in the Subscriber View. A user can choose to zoom to a specific site or a specific coordinate location. The information below describes how to use each of these options. Steps to locate and zoom to a site: 1. Select the option to locate a site by site number. 2. Type in the site number of interest or type in the first 4 characters of the site number (38 + the two character county) and click on List to the right of the text box. The List link will display a drop down list with all of the site numbers beginning with the first four characters. Select the site number of interest from the list. 3. Click the Locate button. Steps to locate and zoom to a coordinate location: 1. Select the option to Locate by Coordinates. 2. Two textboxes will be displayed, one for the easting and one for the northing coordinate. The coordinates automatically displayed in the textboxes are the coordinates for the center of the current map extent. Type in the desired easting and northing coordinates. 3. Click the Locate button. Using the Query Tab The Query tab provides a way for the user to find features based on their attributes. This query capability is different from the Identify and Selection tools because those tools require the user to spatially query the features on the map. Under the query tab the user has the ability to perform the following: Query Archaeological Sites (build query) Query National Register Points by County Query National Register Polygons by County Query Historic Structures by County Query Historic Areas by County Query Cultural Resource Survey Lines by County Query Cultural Resource Survey Areas by County With the exception of the first query (Query Archaeological Sites) the steps to perform each of the query options are identical. Introduction to ArchSite 16 June 2007

17 Steps to perform the Query Layer by County (query options 2-6): 1. Select the appropriate query option from the drop down list: Query National Register Points by County, Query National Register Polygons by County, Query Historic Structures by County, Query Historic Areas by County, Query Cultural Resource Survey Lines by County or Query Cultural Resource Survey Areas by County. 2. Select the desired county from the drop down list. 3. Click the Submit button to display the results of the query in the Results tab. Since the archaeological sites have several attributes to use in a query a custom interface is available, giving the user the ability to search for archaeological sites by a single attribute or by multiple attributes. There are six different groups of query attributes for the archaeological sites: General Information, Environment and Location, Site Characteristics, Archaeological Components, Data Recovery Methods, and Management Information (Figure 5). These groups can be expanded and minimized by clicking on the group name. Expanding the groups reveals the attributes that are available for the query (Figure 6). Figure 5 & 6. Query Archaeological Sites (build query) Note: Be aware that when querying archaeological sites by multiple attributes the query is building an AND query statement not an OR query statement. So, if a Introduction to ArchSite 17 June 2007

18 user typed Bob Smith in the Recorded By text box and typed in Orangeburg in the County text box the query statement that would be sent would be Archaeological Sites with Recorded By like Bob Smith AND County equal to Orangeburg. Steps to perform the Query Archaeological Sites (query option 1): 1. Select the first query option from the list, Query Archaeological Sites (build query). 2. Expand the groups containing the desired query attributes and enter or choose the query values. 3. Click the Submit button to display the results of the query in the Results tab. Note: Currently most of the attributes for the archaeological sites are not populated in the database, so the results of this query will not be complete. Using the Buffer Tab The Buffer Tab provides a way for users to select features in a single layer or multiple layers within a user-defined distance from a point, line or polygon drawn on the map. The interface of the Buffer Tab provides a three step workflow to perform the buffer process. Steps to perform the buffer process: 1. Under step one, enter the distance to buffer the location and select the distance units (meters, feet or miles). 2. Under step two, check the box next to the layers to query by the buffer. The layers that are available to query by the buffer are: Archaeological Sites National Register Points National Register Polygons Restricted National Register Points Restricted National Register Polygons Historic Structures Historic Areas Survey Lines Survey Areas The layers will only appear in the check box list if they are visible in the map and the map extent is within the visible scale range of the layer. 3. Under step three, select the appropriate buffer tool and draw the shape to buffer on the map. Introduction to ArchSite 18 June 2007

19 Buffer a Point This tool can be used to buffer a single point drawn on the map. To use this tool click on the map at the location to buffer. Once the user clicks on the map the buffer request is automatically submitted. Buffer a Line This tool can be used to buffer a line drawn on the map. To use this tool click the map to start the line, then move the cursor to draw the line and click the map again to complete a segment. To finish the line hold the Ctrl key and click again (Internet Explorer Only) or double-click on the map (Internet Explorer and Firefox). Once the line is finished the buffer request is automatically submitted. Buffer a Polygon This tool can be used to buffer a polygon drawn on the map. To use this tool click the map to start the polygon, and then move the cursor to draw a side of the polygon, clicking the map again to add the line as a side of the polygon. To finish the polygon the user can hold the Ctrl key and click again (Internet Explorer Only) or double-click on the map (Internet Explorer and Firefox). Once the polygon is finished the buffer request is automatically submitted. When the shape is complete the map will be refreshed, displaying the selected features within the buffer and the buffer boundary. The Results tab will also be refreshed with the results of the buffer (Figure 7). Figure 7. Buffer Results (Buffer a Point) Introduction to ArchSite 19 June 2007

20 4. Click the Clear link in the Results tab to clear the selection and buffer boundary on the map and the selection results. The other two links (Export and Print) will be discussed in next section. Printing and Exporting Results The Results Tab can show two different sets of results in the same window, results from the selected features in the map (either from selecting the feature using the selection tools or using the buffer functionality) or results from a query using the Query Tab. Under the Results Tab there are two result windows that can be toggled using the Selection and Query tabs at the top (Figure 8 & 9). Figure 8. Selection Results Active Figure 9. Query Results Active Under both the Selection and Query tabs in the Results Tab there are three links: Clear, Export and Print. The three links work with the results in the active results window (either Selection or Query). Clear The Clear link has already been used to clear the selection or query results (depending on which tab is active). Click this link to clear the results and refresh the map (if the selection results are active). Export The Export link allows the user to download a copy of the features that are currently selected or the features that were returned from the query. The features are exported to the ESRI Shapefile format and downloaded as a zip file. If the selection results contain features from multiple layers (based on a buffer Introduction to ArchSite 20 June 2007

21 request) the selected features from each layer will be exported as a separate shapefile and included in a single zip file. To export the results, click the Export link and continue working. When the data has been exported and is available for download a window will pop up with a link to download the data. Click the link and browse to a location to save the file. Note: Since the download window is a pop-up, please make sure to turn off your web browser s pop-up blocker for this site. Also, the ability to export data is not given to all subscribers. If the Export link is not displayed under the Selection and Query tabs then the ArchSite administrator did not grant permission to export. Print The Print link gives the user a print-friendly page of the results. Click this link to bring up a window with a print-friendly view of the results from a selection or a query. Leaving the Subscriber View To conserve memory on the web server it is important to click the Logout button when leaving the site. WORKING WITH THE SITE EDITOR VIEW Site Editor User Interface The Site Editor View is broken up into the same areas as the public and Subscriber View: Toolbar, Map Window, Overview Window, Information Panel and Tabs (Figure 9). The Site Editor View provides all of the functionality as the Subscriber View and has additional editing capabilities. There are seven tab windows available in the Site Editor View: Layers, Locate, Query, Buffer, Results, Edit, and Print Map. The Layers tab is an interactive window that allows the user to control which layers are visible in the map and also which layers are labeled. The Locate tab provides the user a way to quickly find an area of interest in the map. The Query tab gives the user a way to query the layers by their attributes. The Buffer tab allows the user to buffer a point, line or polygon drawn on the map to locate nearby features. The Results tab displays the selection and query results and gives the user the ability to print or export the results. The Edit tab allows a user to create a new archaeological site, modify an existing archaeological site, or upload a document to be linked to an existing archaeological site. The Print Map tab gives the user the ability to print or the current map view. Introduction to ArchSite 21 June 2007

22 Figure 9. Site Editor View Getting the Details of an Archaeological Site When a user selects or queries features from the archaeological sites layer the results displayed in the Results Tab are different from the other layers. The first three columns are the following links: Zoom To, Details, and PDF. Zoom To Click this link to zoom the map to the extent of the feature. This link is available on the results of any layer. Details Click this link to see the full list of the archaeological sites. The attributes in the Details window are organized the same way as they were in the edit wizard. The attributes are organized into seven groups: General Information, Environment and Location, Site Characteristics, Archaeological Components, Data Recovered, Data Recovery Methods, and Management Information. The groups can be expanded and minimized by clicking the heading name (Figure 10). Note: Since the Details window is a pop-up, please make sure to turn off your web browser s pop-up blocker for this site. Introduction to ArchSite 22 June 2007

23 Figure 10. Details Window PDF Click this link to get a site report for the archaeological site in an Adobe Portable Document Format (.pdf). Using the Edit Tab The Edit tab allows a user to create a new archaeological site, modify the shape of an existing archaeological site, modify the attributes of an existing archaeological site, modify the shape and attributes of an existing archaeological site, and upload a document to be linked to an existing archaeological site. In order to use any of the editing functionality the minimum map scale must be at 1:25,000. Each edit option provides a wizard to guide the user through the edit process. Create a new archaeological site Choose the first edit option, Create new site, if a new site, a site without a site number, needs to be added to the database. When the archaeological site is created the application automatically assigns a site number to the site. Introduction to ArchSite 23 June 2007

24 Steps to create a new archaeological site: 1. Zoom to the area where the new archaeological site will be located. 2. Select the first edit option, Create new site. Click the Next button. 3. At this point a grid will be placed on the map to use as a reference. The size of the grid is based on the map scale. The size of the grid can be increased and the grid color can be changed by the user. To change the size of the grid, select a new size from the Grid Size drop down list then click the Refresh Grid button. To change the color of the grid, select a new color from the Grid Color drop down list then click the Refresh Grid button. The grid can be removed from the map by checking the Hide Grid check box and click the Refresh Grid button. The user also has the ability to shift the grid so that the grid lines intersect at a specific location. To achieve this click the Shift Grid button and then click on the map at the location where the grid lines should intersect. The grid lines will automatically be shifted. Also, notice a new tool has been added to the toolbar and is active. This tool is used to draw the shape of the archaeological site. All other tools and tabs are disabled with the exception of the Measure Line, Measure Area, and Help tools. Note: In order to change the map scale, click the Cancel button to exit the edit wizard and return to step one. The Draw tool works like the Measure Area and Buffer a Polygon tool. To use this tool click the map to start the polygon, and then move the cursor to draw a side of the archaeological site, clicking the map again to add the line as a side of the site. To finish the site hold the Ctrl key and click again (Internet Explorer Only) or double-click on the map (Internet Explorer and Firefox). Then click the Next button. If a site is made up of multiple polygons, draw the first polygon then click the Add to Site button. Then draw the next polygon and click the Add to Site button again. When all of the polygons have been added click the Next button. After the last polygon is drawn it is not necessary to click the Add to Site button to commit that polygon. The polygon is committed by clicking the Next button. If the site has not been committed and needs to be redrawn, click the Clear Edit button and redraw the site then click the Next button. 4. At this point the shape drawn on the map has not been committed to the database. The shape is displayed as a graphic on the map. To continue Introduction to ArchSite 24 June 2007

25 with the edit process the user must check the box to confirm that the shape drawn on the map accurately represents the boundary of the archaeological site. Click the Next button. 5. At this point the shape drawn on the map still has not been committed to the database. The shape is still displayed as a graphic on the map. On this page of the wizard the user populates the attributes of the archaeological site. The attributes are organized into seven groups: General Information, Environment and Location, Site Characteristics, Archaeological Components, Data Recovered, Data Recovery Methods, and Management Information. Some of the attributes are automatically populated based on the location of the boundary of the archaeological site (i.e. County, USGS Quad, Physiographic Region, etc). Once all of the attributes have been populated, click the Finish button to assign a site number to the archaeological site and commit the archaeological site and its attributes to the database. Note: Any attribute with a yellow star next to it is required to commit the archaeological site to the database. If all of the required attributes are not populated the edit wizard will remain on the final page of the wizard and will not commit the changes. Go back through all of the attributes and find the ones that have a yellow star. If a required attribute was not populated, the word required will now be next to that attribute in yellow font. 6. The map is refreshed displaying the newly created archaeological site as a selected feature. The results tab is activated displaying the attributes of the new archaeological site. Modify the shape of an existing archaeological site The second edit option, Modify Existing Site (shape only), is used when a site revisit occurs and the only difference between the first site visit and the revisit is the geographic boundary of the archaeological site. When the archaeological site is modified the original version of the site is placed into history (reviewing historical versions of an archaeological site is discussed in a later section). The original site number is preserved. Steps to modify the shape of an existing archaeological site: 1. Zoom to the area where the existing archaeological site is located. 2. Select the second edit option, Modify Existing Site (shape only). Click the Next button. 3. The next step is to select the archaeological site that is being modified. The application disables all tools with the exception of the Select by Point, Measure Line, Measure Area, and Help tools. The Select by Point tool is automatically activated. Click on the archaeological site that is being modified in the map. Introduction to ArchSite 25 June 2007

26 Note: If the archaeological site being modified is not in the current map extent, click the Cancel button to exit the edit wizard and return to step one. 4. If an archaeological site was in the location clicked on the map the map will be refreshed with the selected site and the wizard page will be updated with the site number. Notice that the Next button is now enabled since a site has been selected. If this is not the site to be modified then repeat step 3. If the correct site has been selected then click the Next button. 5. At this point a grid will be placed on the map to use as a reference. The size of the grid is based on the map scale. The size of the grid can be increased and the grid color can be changed by the user. To change the size of the grid, select a new size from the Grid Size drop down list then click the Refresh Grid button. To change the color of the grid, select a new color from the Grid Color drop down list then click the Refresh Grid button. The grid can be removed from the map by checking the Hide Grid check box and click the Refresh Grid button. The user also has the ability to shift the grid so that the grid lines intersect at a specific location. To achieve this click the Shift Grid button and then click on the map at the location where the grid lines should intersect. The grid lines will automatically be shifted. Also, notice a new tool has been added to the toolbar and is active. This tool is used to draw the shape of the archaeological site. All other tools and tabs are disabled with the exception of the measure tools and the help button. Note: In order to change the map scale, click the Cancel button to exit the edit wizard and return to step one. The Draw tool works like the Measure Area and Buffer a Polygon tool. To use this tool click the map to start the polygon, and then move the cursor to draw a side of the archaeological site, clicking the map again to add the line as a side of the site. To finish the site hold the Ctrl key and click again (Internet Explorer Only) or double-click on the map (Internet Explorer and Firefox). Then click the Next button. If a site is made up of multiple polygons, draw the first polygon then click the Add to Site button. Then draw the next polygon and click the Add to Site button again. When all of the polygons have been added click the Next button. After the last polygon is drawn it is not necessary to click the Add to Site button to commit that polygon. The polygon is committed by clicking the Next button. Introduction to ArchSite 26 June 2007

27 If the site has not been committed and needs to be redrawn, click the Clear Edit button and redraw the site then click the Next button. Note: There is not currently a way in the application to use the existing geometry of the site. The entire site must be redrawn. 6. At this point the shape drawn on the map has not been committed to the database. The shape is displayed as a graphic on the map. To finish the edit process the user must check the box to confirm that the shape drawn on the map accurately represents the boundary of the archaeological site. Click the Finish button to commit the changes to the archaeological site to the database. 7. The map is refreshed displaying the modified archaeological site as a selected feature. The results tab is activated displaying the attributes of the archaeological site. Modify the attributes of an existing archaeological site The third edit option, Modify Existing Site (attributes only), is used when a site revisit occurs and the only difference between the first site visit and the revisit is the attributes of the archaeological site. When the archaeological site is modified the original version of the site is placed into history (reviewing historical versions of an archaeological site is discussed in a later section). The original site number is preserved. Steps to modify the attributes of an existing archaeological site: 1. Zoom to the area where the existing archaeological site is located. 2. Select the third edit option, Modify Existing Site (attributes only). Click the Next button. 3. The next step is to select the archaeological site that is being modified. The application disables all tools with the exception of the Select by Point, Measure Line, Measure Area, and Help tools. The Select by Point tool is automatically activated. Click on the archaeological site that is being modified in the map. Note: If the archaeological site being modified is not in the current map extent, click the Cancel button to exit the edit wizard and return to step one. 4. If an archaeological site was in the location clicked on the map the map will be refreshed with the selected site and the wizard page will be updated with the site number. Notice that the Next button is now enabled since a site has been selected. If this is not the site to be modified then repeat step 3. If the correct site has been selected then click the Next button. 5. Finally, on this page of the wizard the user populates the attributes of the archaeological site. The attributes are organized into seven groups: General Introduction to ArchSite 27 June 2007

28 Information, Environment and Location, Site Characteristics, Archaeological Components, Data Recovered, Data Recovery Methods, and Management Information. Some of the attributes are automatically populated from the previous version of the archaeological site (i.e. County, USGS Quad, Physiographic Region, etc). Once all of the attributes have been populated, click the Finish button to commit the attribute changes to the database. Note: Any attribute with a yellow star next to it is required to commit the archaeological site to the database. If all of the required attributes are not populated the edit wizard will remain on the final page of the wizard and will not commit the changes. Go back through all of the attributes and find the ones that have a yellow star. If a required attribute was not populated, the word required will now be next to that attribute in yellow font. 6. The map is refreshed displaying the modified archaeological site as a selected feature. The results tab is activated displaying the attributes of the archaeological site. Modify the shape and attributes of an existing archaeological site The fourth edit option, Modify Existing Site (shape and attributes), is used when a site revisit occurs and the difference between the first site visit and the revisit is the geographic boundary and attributes of the archaeological site. When the archaeological site is modified the original version of the site is placed into history (reviewing historical versions of an archaeological site is discussed in a later section). The original site number is preserved. Steps to modify the shape and attributes of an existing archaeological site: 1. Zoom to the area where the existing archaeological site is located. 2. Select the fourth edit option, Modify Existing Site (shape and attributes). Click the Next button. 3. The next step is to select the archaeological site that is being modified. The application disables all tools with the exception of the Select by Point, Measure Line, Measure Area, and Help tools. The Select by Point tool is automatically activated. Click on the archaeological site that is being modified in the map. Note: If the archaeological site being modified is not in the current map extent, click the Cancel button to exit the edit wizard and return to step one. 4. If an archaeological site was in the location clicked on the map the map will be refreshed with the selected site and the wizard page will be updated with the site number. Notice that the Next button is now enabled since a site has been selected. If this is not the site to be modified then repeat step 3. Introduction to ArchSite 28 June 2007

29 If the correct site has been selected then click the Next button. 5. At this point a grid will be placed on the map to use as a reference. The size of the grid is based on the map scale. The size of the grid can be increased and the grid color can be changed by the user. To change the size of the grid, select a new size from the Grid Size drop down list then click the Refresh Grid button. To change the color of the grid, select a new color from the Grid Color drop down list then click the Refresh Grid button. The grid can be removed from the map by checking the Hide Grid check box and click the Refresh Grid button. The user also has the ability to shift the grid so that the grid lines intersect at a specific location. To achieve this click the Shift Grid button and then click on the map at the location where the grid lines should intersect. The grid lines will automatically be shifted. Also, notice a new tool has been added to the toolbar and is active. This tool is used to draw the shape of the archaeological site. All other tools and tabs are disabled with the exception of the measure tools and the help button. Note: In order to change the map scale, click the Cancel button to exit the edit wizard and return to step one. The Draw tool works like the Measure Area and Buffer a Polygon tool. To use this tool click the map to start the polygon, and then move the cursor to draw a side of the archaeological site, clicking the map again to add the line as a side of the site. To finish the site hold the Ctrl key and click again (Internet Explorer Only) or double-click on the map (Internet Explorer and Firefox). Then click the Next button. If a site is made up of multiple polygons, draw the first polygon then click the Add to Site button. Then draw the next polygon and click the Add to Site button again. When all of the polygons have been added click the Next button. After the last polygon is drawn it is not necessary to click the Add to Site button to commit that polygon. The polygon is committed by clicking the Next button. Note: There is not currently a way in the application to use the existing geometry of the site. The entire site must be redrawn. 6. At this point the shape drawn on the map has not been committed to the database. The shape is displayed as a graphic on the map. To continue the edit process the user must check the box to confirm that the shape drawn on the map accurately represents the boundary of the archaeological site. Click the Next button. Introduction to ArchSite 29 June 2007

30 7. At this point the shape drawn on the map still has not been committed to the database. The shape is still displayed as a graphic on the map. On this page of the wizard the user populates the attributes of the archaeological site. The attributes are organized into seven groups: General Information, Environment and Location, Site Characteristics, Archaeological Components, Data Recovered, Data Recovery Methods, and Management Information. Some of the attributes are automatically populated based on the location of the boundary of the archaeological site (i.e. County, USGS Quad, Physiographic Region, etc). Once all of the attributes have been populated, click the Finish button to commit the attribute changes to the database. Note: Any attribute with a yellow star next to it is required to commit the archaeological site to the database. If all of the required attributes are not populated the edit wizard will remain on the final page of the wizard and will not commit the changes. Go back through all of the attributes and find the ones that have a yellow star. If a required attribute was not populated, the word required will now be next to that attribute in yellow font. 8. The map is refreshed displaying the modified archaeological site as a selected feature. The Results tab is activated displaying the attributes of the archaeological site. Upload a document to an existing archaeological site Choose the fifth edit option, Link document(s) to a site, if any additional digital pictures or documents need to uploaded and linked to the archaeological site. The file types are restricted to: Adobe Portable Document Format (.pdf), Microsoft Word (.doc), and the following image formats: TIFF, JPG, and BMP. Steps to link a document to an existing archaeological site: 1. Zoom to the area where the existing archaeological site is located. 2. Select the fifth edit option, Link document(s) to a site. Click the Next button. 3. The next step is to select the archaeological site that will be linked to the uploaded document(s). The application disables all tools with the exception of the Select by Point, Measure Line, Measure Area, and Help tools. The Select by Point tool is automatically activated. Click on the archaeological site that is being modified in the map. Note: If the archaeological site is not in the current map extent, click the Cancel button to exit the edit wizard and return to step one. 4. If an archaeological site was in the location clicked on the map the map will be refreshed with the selected site and the wizard page will be updated with the site number. Notice that the Next button is now enabled since a site has been selected. If this is not the correct site then repeat step 3. If the Introduction to ArchSite 30 June 2007

31 correct site has been selected then click the Next button. 5. This page of the wizard is for uploading the documents. Click the Browse button and browse to the location of the document or image to upload. Select the document and click the Open button. Enter a description of the document into the description text box and click the Upload File button to upload and link the document to the selected archaeological site. Continue repeating step five until all of the documents have been uploaded and then click the Finish button. 6. The map is refreshed displaying the archaeological site as a selected feature. The results tab is activated displaying the attributes of the archaeological site. 7. To see the upload document or image, click the Details link. Expand the Management Information group in the pop-up window and scroll to the bottom of the group. A Document Links table will be visible with a row for the document that was uploaded. To the left of the Document Description column is a Download button. Click this button to download the document or image to the local machine. Looking at History If an archaeological site has been updated after a revisit then that site has history associated with it. The application has an interface that allows the user to see the different versions of the site and compare them side-by-side. The history interface contains two sections, a map to show shape changes to the archaeological site and an attribute section to show attribute changes to the archaeological site. When first entering the historical interface, the user will be able to view the current site and the previous version of the site. If the site has been modified more than once, an arrow will be visible under the map, allowing the user to continue stepping backwards through the history of the archaeological site. Steps to view the history of an archaeological site: 1. Select or query an archaeological site that has history. 2. In the Results tab click on the Details link for that archaeological site. Note: Since the Details window is a pop-up, please make sure to turn off your web browser s pop-up blocker for this site. 3. Expand the Management Information group in the pop-up window and scroll to the bottom of the group. If there is history for this site there will be a link that reads, Click here to see history. Click this link. 4. A new window will open with the history for this site. If there is an arrow below the map, the site has been modified more than once. Click the arrow to continue stepping backwards through the history of the archaeological site. Introduction to ArchSite 31 June 2007

32 The user will always be able to compare one version of the site with the previous version of the site. For example, if a site has been modified three times. The third version being the current version of the site and the first version being the original version of the site. When first entering the site the user is able to view version three (on the right side) with version two (left side). If the user clicks the left arrow (under the map), the application will step back one version and the user can now compare version two (now on the right side) with version one (on the left side). The older version of the site is displayed in the map with a red border and red hatch lines. The newer version of the site is displayed with a blue border and blue hatch lines. If there is geometry common to both versions that area will have a cross hatch pattern (Figure 11). The current shape of the archaeological site will always be displayed in the background with a pale yellow fill. Figure 11. Historical Symbology Leaving the Site Editor View To conserve memory on the web server it is important to click the Logout button when leaving the site. Introduction to ArchSite 32 June 2007