CONTENTdm Basic Skills 1: Getting Started with CONTENTdm

Transcription

1 CONTENTdm Basic Skills 1: Getting Started with CONTENTdm Instructor Name Instructor Title Agenda for Today Visiting CONTENTdm Collections Building a Collection Adding and defining a collection Adding and defining a project Adding digital items Approving and indexing 2 The End-User Experience 3 Page 1

2 Six Steps to Building a Digital Collection 1. Add a collection 2. Define a collection 3. Create a project 4. Define a project 5. Add the digital item 6. Approve and Index 4 Step 1 Add a Collection Creation of the collection happens at the Server Administration tab on the CONTENTdm site. 5 Step 2 Define a Collection Configurations (Collections tab) Name the collection Establish the collection status Permissions to access the collection Describe collection 6 Page 2

3 Define a Collection--Optional Settings 7 Define a Collection Display Images Standard Workflow CONTENTdm generates on import Access Image--JPG + Thumbnail Your Full Resolution File 8 Define a Collection Archival File Standard Workflow Your Full Resolution TIFF CONENTdm generates on import: Access Image + Thumbnail Archival File Manager Workflow Your Full Resolution TIFF CONTENTdm generates on import: Access Image + Thumbnail + A copy of your Full Resolution TIFF, stored in a specified location 9 Page 3

4 Define a Collection Metadata Elements Establish the Field Properties Decide which Dublin Core elements will be used for the collection and then configure the elements Field Name choose field names that reflect the contents of your collection Dublin Core Mapping--Determines which field in the Dublin Core element set that the field maps to Data Type Text, Date, Full Text Search 10 Metadata--Entering Dates Supported formats Supported delimiter between dates Supported delimiter in date range yyyy-mm-dd yyyy-mm yyyy mm/dd/yyyy mm/yyyy yyyy-yyyy Comma and semi- colon Hyphen 11 Metadata Full Text Search 12 Page 4

5 Metadata Establishing Field Properties Continued Large Field Display as a single line or multi line text box Search Will this field be indexed for searching? Hide may wish to hide some fields from public web interface Required-- Vocabulary Will the field use a controlled vocabulary? 13 Metadata Controlled Vocabulary 14 Add a Collection Project Description The Library has borrowed ancestral photographs, p postcards, and letters from patrons in order to build a community-wide online collection. 15 Page 5

6 Metadata Style Guide Recommended Discovery Metadata Element Name: Contributor Element Name: Coverage Element Name: Creator Guidelines If no creator can be determined, leave blank. If the creator is not known, you may enter creator unknown in the Description element. Enter last name, first name. Creator entries should follow an authority file, if available, such as the Library of Congress Name Authority ( If an item has more than one creator, enter names in the same creator field separated by a semi-colon and a space. Element Name: Date Element Name: Description Element Name: Format Element Name: Identifier Element Name: Language Element Name: Publisher Element Name: Relation Element Name: Rights Element Name: Source Element Name: Subject Element Name: Title Element Name: Type Element Name: Audience Required field: capture the file name. Required field; use Thesaurus for Graphic Material Required field Recommended Non Dublin Core Elements Element Name: Cataloged By Element Name: Notes 16 Adding and Defining a Collection 17 Project Client Windows-based software that resides on workstation Download from the Users Support Center at Create and work with projects 18 Page 6

7 Step 3 Add a Project Enter the server address Requires user name and password Choose a unique project name 19 Step 4 Define the Project Template Types General project Specific item or object types Specific image file types Advantages Automatically add descriptive metadata Extract technical information from image 20 Adding and Defining a Project 21 Page 7

8 Step 5 Add Digital Objects Options for importing include: Individual Item Multiple l Items in a Single Directory Compound Object(s) Finding Aid URL 22 Entering Metadata 23 Entering Metadata Controlled Vocabularies Controlled Vocabularies 24 Page 8

9 Upload Items 25 Adding and Uploading Items 26 Step 6 Approve Items 27 Page 9

10 Index the Collection Necessary for the digital object to be available for browsing or searching As with approval, indexing can be done immediately or scheduled 28 Approving and Indexing 29 Help & Support CONTENTdm Support: User Support Center: (login required) 30 Page 10