Network Rail Standards User Guide

Transcription

1 Network Rail Standards User Guide Including: Standard Engineering Drawings Civil Engineering Standard Designs & Details - SDD Access via IHS Standards Expert (ISE) NR /IHS/UG Issue 4 January 04

2 Introduction Accessing Network Rail Standards on ISE You now have access to the following Network Rail information via IHS Standards Expert also known as ISE Network Rail Standards Standard Engineering Drawings Civil Engineering Standard Designs & Detail SDD Access is normally via the following URL Why ISE? ISE provides a number of advantages over the previous system:- You can get an automatic alert when the standards that you frequently use are up issued, withdrawn, superseded or amended in any way. You can receive Alerts for ANY of the over.6 million documents available in ISE even if you don t subscribe to a supplement containing that document. Use the ISE Watch List function to get set-up to receive alerts for the standards you want to track. You can even set-up alerts for people that don t have access to ISE. Also use Watch Lists to manage your projects. Need a record of the standards used on a project at a particular time? Set up a Watch List. Every Network Rail Standard provides dynamic links to the other Network Rail standards that are cross-referenced and to external information referenced (eg British Standards) where they are available in ISE. If you subscribe to the module containing the referenced document, you can view the associated PDF otherwise you can view the bibliographic data. You have access to the complete history of a standard. So you can easily check whether you are using the latest issue or use this to find the current standard if documentation you are using has referenced a historic issue or an out-of-date number. Add personal information using the Note Add feature. You can add Notes to any standard which can be viewed when the results lists are displayed after a search. All Notes can be viewed by anyone who has access to the same account as you. Contact the IHS Customer Care team to be set-up for this feature. Quickly gain access to a PDF not in your subscription. If you access a document that you need full text access to, but it is not available in your current subscription, you will see an Order or Request icon instead of View. Click the icon to be taken to the IHS Retail order system. To Start Go to the following contents page and access Appendix First Time Access. Follow the instructions given. You will need your login account details to access the service. To Finish a Session Always use the Log Out button to ensure the licences are released for someone else to Login. January 04 Issue 4 IHS Copyright

3 Contents Accessing Network Rail Standards on ISE Searching Using the Document / Drawing number 4 Page Searching Using the Document Title or Keywords Searching Useful Advanced Filters Searching Specific Document Access Catalogue Briefing Report Searching Access Historic, SDD, or Drawings sections Searching Accessing CAD drawings Searching Accessing Letters of Instruction Searching Accessing Content from Modular Standards New Searching Accessing New & Revised & Withdrawn Content & & 4 Results Results Results Results Results New Results Results Results Understanding the Results Using Links to Referenced Documents Understanding the Bibliographic information Using a Watch List How to Select Documents Using a Watch List How to Create a New Watch list Using a Watch List Recommended Watch list documents Favourites Adding a Note to a Standard Appendix First time access Once-off Registration Appendix First time access Setting User Preferences 4 Appendix Useful stuff Appendix 4 Useful stuff Access PDFs outside your subscription ISE Status definitions 5 6 Appendix 5 Useful stuff Access Group Standards IHS Customer Care Add your own notes 7 8 January 04 Issue 4 IHS Copyright

4 Searching Using the Document / Drawing Number Use the Document Number and Filter by fields:- a - Type in the Document Number field the document or drawing number. (Also see below) b - Click Active Status ( Current standard ) box to retrieve only current information. If un-ticked this will bring back both Current & Historic ( revised/ withdrawn standards) issues. a Click My Subscription if you want to restrict the search to only those documents you can view the PDFs rather than the complete ISE index. b - Use Type ahead list that is automatically displayed to select a specific document. Or just continue typing Tip. If you are not sure of the complete number you need to use an asterisk * wildcard to replace characters you are not sure about. Eg NR/L/CIV/* - Documents meeting the specific search criteria selected are returned in the results list. Results are initially ranked by Relevancy. Exact matches come to the top of the results list. Tip. Use the Sort By drop down list to change the results list order. Tip. All Network Rail Standards numbers are preceded by NR to help locate NR specific information. The additional NR does not have to be included in the search parameters 4 January 04 Issue 4 IHS Copyright 4

5 Searching Using Document Title or Keywords - Type NR in the Document Number or Organisation field to restrict the search to only Network Rail docs. See Tip Tip. All Network Rail Standards numbers are preceded by NR (organisation prefix) to help locate NR specific information. The additional NR does not have to be included in the search parameters - Type the title words in the Keyword field. 4 4a - Click the Titles box to search just the title fields and click Active Status to return the current issue only (no historic [ withdrawn or superseded ] issues). Tip. Ticking the filter My Subscription will restrict the search to just the products to which you subscribe ( ie with viewable PDFs) rather than the complete index of over.6 million documents. 4b 4a - Results are returned, initially, ranked by Relevancy. 4b - Keywords selected are highlighted in the title field. 4c - NOTE : For Standards the Compliance Date is given in the Title field 4c January 04 Issue 4 IHS Copyright 5

6 Searching Useful Advanced Filters Tip. Status Active = Network Rail previous Current Revised = this standard has a more recent issue available so Revised is the previous Historic Any Applied Filters appear at the top of the results list Click to remove Click Yesterday to identify New & Revised documents just added. Use this in conjunction with the Organisation filter to select just NR -Network Rail information (See above) January 04 Issue 4 IHS Copyright 6

7 Searching Specific Document Access Access all issues of Catalogue of Standards Tip. You will only be able to view the PDF s of the Revised (historic) information if you subscribe to the Historic supplement. Tip. Click Active Status to return only the current catalogue Access all available Standards Briefing Reports Tip. Click Active Status to return only the current Briefing report January 04 Issue 4 IHS Copyright 7

8 Searching Access specific Historic, SDD, Drawings sections Use the My Account, Subscription Information to select just: Network Rail Historic Standards content Network Rail Standards Engineering Drawings Network Rail Civil Engineering Standard Designs & Details (SDD) Guide to document availability, These Icons are displayed in the results list Choose a segment to view 4 Complete Standards Design and Details content only displayed Tip. With the specific segment contents displayed you can then apply further filters to refine your results January 04 Issue 4 IHS Copyright 8

9 Searching Accessing CAD drawings CAD drawings (eg format NR/CIV/SD/xxx.dwg) are accessed via the front page of the associated PDF. This access is notified by the statement Includes Access to Additional Content in the titles displayed in the results list. 4 5 Tip. Any Standard providing access to additional data eg Word form, Spreadsheet, Video clip, will be accessed via the same process January 04 Issue 4 IHS Copyright 9

10 Searching Accessing Letters of Instruction Letters of Instruction (LOI) are only available via the standard with which they are associated. Individual LOIs are accessible via a link on the standard cover page as shown below. All current LOIs are indexed in the Briefing Report and Catalogue of Network Rail Standards NR/CAT/STP/00. LOIs have the format NR/BS/LI/xyz All Standards with specific reference to the LOIs are returned Tip. Type quote marks around the LOI number eg NR/BS/LI/64 to search for the exact phrase Filters that need to be applied. It is important to have the All Document Text and My Subscription filters set. January 04 Issue 4 IHS Copyright 0

11 Searching Accessing Content from Modular Standards These Network Rail documents effectively provide an index to referenced modules. The links to the referenced documents are no longer from the blue active links within the document but are now accessed via the Related Documents links in the left hand column of the display. Example standards are: NR/L/OCS/04, NR/L/RMVP/00, NR/L/SIG/004 Full display access January 04 Issue 4 IHS Copyright

12 Searching Accessing New & Revised Documents - How to find changes from last Issue How to find Withdrawn & Superseded January 04 Issue 4 IHS Copyright

13 Searching Accessing New Content - Over a period - Leave Search fields blank Leave Filters unset 4 Type NR to jump to Network Rail Select more in Organisation filter 5 Select period of Network Rail Standards to check eg Selecting range June 06 September would show all NR documents added during this period. 6 7 Select Posted Date January 04 Issue 4 IHS Copyright

14 Searching Accessing New Content - Over a period - Default sort by Relevancy 8 Change Sort by to:- Date - Descending 9 0 Publication Date Emergency changes between the month update cycle Standards normally have the start date of the update cycle they relate to eg for Issue 89 Date will be 7 Sept 0 Use the Status Advanced filter to determine what has been Withdrawn in the last update January 04 Issue 4 IHS Copyright 4

15 Results Understanding the Results lists 4 a Results Sort By Options b c Key in Document Number and any initial filters required. Click Search Results with Active issue displayed first even when a superseded number is input in the Search box a b c Click View to display the selected PDF Click Details History to view the bibliographic data of the document The status of each document is given. Filters allow you to select the status types you want to display in the results set. 4 Save Search - Click to save the current search parameters useful when several filters are applied Download results Export up to 000 results in spreadsheet format Click specific topic to add to your:- Favourites list A particular Watch List Explanatory Notes to specific documents (requires you to have administrator permission) January 04 Issue 4 IHS Copyright 5

16 Results Using Links to Referenced Documents 4 The PDF will open in a new window. To return to the Results list click Close Document Related Documents. This gives quick link access to documents that are referenced within the document currently being viewed. Click a link to access any of the specific References. Detailed references can be viewed by clicking on the Related Documents tab. Tip. If you subscribe to a supplement containing the related document you will be able to view the PDF. Otherwise you will just have access to the bibliographic data if it is available in ISE. NOTE not every cross-referenced document will be available eg. RSSB Group Standards. However you do have access to the complete ISE index containing over.6 million documents. Other documents that have specific references to the document currently being viewed. Click a link to access a Referenced By document. Add the specific document to your Favourites, a Watch List or append a Note (if you have admin rights for this function) 4 If you use the Related Documents links, use the Recently Viewed links to return to an earlier viewed PDF January 04 Issue 4 IHS Copyright 6

17 Results Understanding the Bibliographic information View document PDF View document Details View document History January 04 Issue 4 IHS Copyright 7

18 Results Using a Watch List - How to select docs. Tip - Use a Watch list to:- (a) Receive an alert automatically the next time the status of a document changes eg. superseded, up-issued, replaced, withdrawn (b) Keep a historic record of documents used for a project at a particular time. (c) You can set up a Watch list for ANY of the.6 million documents in ISE - even if you don t subscribe to the document. Choose any method, or See Setting User Preferences if this is not displayed. Click box to add to a Watch List January 04 Issue 4 IHS Copyright 8

19 Results Using a Watch List How to Create a New Watch List 4 5 5a If you select Most recent & tick No, you will always have access to the document at the saved issue level. It will NOT be replaced by the latest issue of the document 5b 5c You can add any address 5c Watch List summary confirmation 6 Tip - Use the Watch List tab to view and manage the content of your Watch Lists January 04 Issue 4 IHS Copyright 9

20 Results Using a Watch List Recommended Watch List Docs Tip - The following documents are recommended to form an essential Watch List you should set up to ensure you get an alert when:- The new issue Briefing Report is published - providing you key details of New, Revised and Withdrawn documents and the current Letters of Instruction Specific details of New & Revised documents are published Specific details of Withdrawn & Superseded documents over a period are published. Briefing Report Changes from Last Issue Documents Withdrawn or Superseded January 04 Issue 4 IHS Copyright 0

21 Results Favourites Adding documents to your Favourites list. Click to add to your Favourites list Managing Favourites Click to Remove from your Favourites list January 04 Issue 4 IHS Copyright

22 Results Adding a Note to a Standard To add a Note to a standard you will need to have that access privilege set - see Setting User Preferences Appendix. Notes are tagged to specific results and can be viewed in the Results lists and when the associated PDF is downloaded. Notes can be viewed by everyone on your account. Set Account Notes filter to return just those results having a Note attached January 04 Issue 4 IHS Copyright

23 Appendix First time access - Once off Registration a b January 04 c Insert your supplied ISE:- Account Login name Account Password Tip The second and subsequent times you login with your Account credentials the system will automatically recognise you via a cookie. Issue 4 IHS Copyright 4

24 Appendix First time access - Setting User Preferences 4 a Select My Subscription to restrict your searches to just the documents you can view the Full text PDFs (instead of the complete ISE bibliographic index.) Choose your preferred Date format & number of Results per page you want to display b c Tick this box to allow you to add several documents to a Watch list in one selection 4 For more information on using Administrator functions or setting User Notes you need to contact the IHS Customer Care team. Tel Customer.Support@ihs.com January 04 Issue 4 IHS Copyright 4

25 Appendix Useful stuff - Spelling mistakes will be automatically corrected Need access to a PDF not in your subscription? If you see a document in your results list that you need to view the PDF and it is not in your subscription, you will see a Request or Order icon in the results list. Complete the online form displayed to get a document quote from IHS. January 04 Issue 4 IHS Copyright 5

26 Appendix 4 Useful stuff - Understanding the Status information I see You are used to seeing Current or Historic status. On ISE the following status set applies:- Active = Current Inactive = Document number now replaced by different number Not for New Design = Standard is being replaced by a new issue but the compliance date of the new standard has not been reached yet. Pending = To be added to service Revised = Replaced by more recent issue (= Historic) Withdrawn = No longer current and not replaced January 04 Issue 4 IHS Copyright 6

27 Appendix 5 Useful stuff - Need access to a Group Standard? Network Rail Standards may cross refer to a Group Standard. These normally have a document number starting with a G. For example GC/ GE/ GH/ GK/ All Group standards can be accessed via the following URL: Contacting IHS Customer Care Can t find what you are looking for? Need some more information about ISE? = Customer.Support@ihs.com Telephone = January 04 Issue 4 IHS Copyright 7

28 Add your own Notes January 04 Issue 4 IHS Copyright 8