15/06/2018 In Out, In Out, And Shake It All About. A Moving Story of Data
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1 15/06/2018 In Out, In Out, And Shake It All About A Moving Story of Data
2 320 contributors Workflow Any kind of archive Back-end Archives Hub 2016 Website Contribute as and when they wish Collection level and multi-level Cataloguing Tool Exports Use our cataloguing tool or export from systems /2018 ntation (Go to View menu > Header and Footer to edit the footers on this slide) 2
3 Workflow Back-end Website data sources Archives Hub 2016 Cataloguing Tool Exports migration Old Archives Hub /2018 ntation (Go to View menu > Header and Footer to edit the footers on this slide) 3
4 What we set out to achieve» Migrate descriptions from old system --- normalise» Workflow for new system --- repeatable processing» Rigorous treatment of data --- consistency, structure» Sustainable model Entities: Archives, Repositories, Names» Take data in automated way & at scale» Deal effectively with complex hierarchy & revisions 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 4
5 Workflow» Check for: Solution needs to Valid EAD work for wide variety Hub requirements of descriptions Content» Revisions --- version control issues More than one version of a description Which is the master copy? Can change title, reference, filename 5
6 Knowledge Integration: CIIM
7 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 7
8 Hub Required Conditions» What are we looking to achieve?» What are the required data conditions?» What is the rationale for them?» How can they be implemented consistently? 8
9 Hub Required Conditions» References must be unique» Repository name must not include the archon code» Level values from a controlled list» Language must be provided at the top level» Access conditions must be provided at the top level» Normalised dates must use the correct ISO format» URLs must use [Title below 500 characters] 9
10 Cons ole Well-formed XML? Known XML format? Known supplier? Valid EAD/EAG? Good Hub EAD? CIIM Cons ole Elastic Search Cons ole XML (original) Hub Admin XML (current) XML JSON (processed)
11 Hub Editor CIIM System A System B ES E S A P I Archives Hub web Other web Data Creation Submission Data Pre-processing Data Processing Data Transformation Validation/Ch ecking Conversion Indexing Publication
12 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 12
13 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 13
14 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 14
15 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 15
16 XML (original) XML (current) XSLT-X XSLT-B XSLT-D XSLT-Z XSLT-P Contributor Local, specific to Contributor Group Common to multiple Contributors Global Common to all Contributors
17 The pipeline model» Same model applies to all data formats: EAD (archive descriptions) EAG (repository descriptions) EAC (people and organisations)
18 Blend» Descriptions often created to work within one system» Designed for one interface» Constraints of what is achievable within one system» Data may not be suitable for an aggregator, for interoperability, for different systems and environments» but it is hard to modify systems or change cataloguing practices» Need a compromise 18
19 The Enemies of Blend (1)» Missing references» Duplicate unique references» Missing mandatory fields» Titles that are just a name or they are a page long» Cutting and pasting resulting in Jean HÃƒÆ Ã â» Dates in all manner of formats: [ ( c ca c.? - / » Data that isn t structured 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 19
20 The Enemies of Blend (2)» Customised fields» Printouts first» Levels values in welsh» Unesco subject terms that aren t from the unesco thesaurus» Place as name, name as subject, subject as genre, subject as place» Ghost levels physical versus intellectual 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 20
21 Mindset» An archivist typically thinks about describing an archive in a way that a human user can understand, accessed from their reading room or website; we think about it as structured data for humans and machines, within a global context 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 21
22 CIIM Archives Hub web Elastic Search E S A P I MicroS MicroS web MicroSite web web Archives Wales web EHRI OAI- PMH APE Archives Portal Europe web
23 Blend: Archives Hub 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 23
24 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 24
25 Deblend» OAI-PMH Archives Portal Europe Cendari» Elastic Search API Archives Wales Micro sites European Holocaust Research Institute 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 25
26 Archives Portal Europe 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 26
27 APE Dashboard 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 27
28 Micro Sites 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 28
29 Welsh Archives Portal 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 29
30 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 30
31 31
32 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 32
33 Hub Website Micro site APE Archives Wales Data??? Repository Descriptions Names 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 33
34 Jane Stevenson Archives Hub Service Manager Except where otherwise noted, this work is licensed under CC-BY-NC-ND 15/06/2018 Title of presentation (Go to View menu > Header and Footer to edit the footers on this slide) 34
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