Navigating Board Docs

Transcription

1 Navigating Board Docs BoardDocs is an online system used to collect and distribute BVSD Board of Education meeting materials including meeting schedules, meeting agendas, Administrative Bulletins, Board Resolutions, Reports to the Board and video of past Board of Education meetings. BoardDocs is at Navigation Tabs and the Navigation Pane BoardDocs manages Board of Education information incorporating the use of various navigation tabs. Upon opening BoardDocs, the first page to populate will be information listed under the Featured navigation tab. The Featured items include the most current Board of Education meetings and a listing of current board members. Other navigation tabs include Meetings, Agenda, Policies, Library (with drop-down menu) and a Search tab. Use these tabs to move around in BoardDocs. NOTE: Using your browser s back button will take you out of the BoardDocs site. On the left side of the page is the Navigation Pane. All searchable topic items in BoardDocs are located on the left side of each page.

2 The right side of the screen will display general or specific item information. Clicking on the primary menu items in the left navigation pane will immediately expand the menu item chosen while simultaneously condensing any menu items above or below. Meetings Tab The Meetings tab includes a listing of all Special and Regular board meetings. Information about these meetings does not show up on the page until a meeting date is selected.

3 Upon selecting a meeting, general information about this meeting will populate the screen. Notice the Agenda tab will now be displayed among your navigation tabs. The general information page will also list various options available for this meeting such as View the Agenda, Print the Agenda, View Minutes, and Watch Video. The minutes from a meeting may also be printed. All Regular Meetings and some Special Meetings will have these options; otherwise Special Meetings will only have the View/Print Agenda option available. Videos of meetings prior to January 1, 2014 are available in the website archives. Agenda Tab Upon selecting a meeting, the Agenda tab will now be displayed among the navigation tabs. Information about the agenda item may be viewed after clicking on the individual item. Some agenda items may include documents. These documents may also be viewed on the items general information page. To view another meeting, use the Meeting navigation tab. Using the browser back button will take you out of the BoardDocs site. To print the agenda, use the printer icon located at the top of the Agenda Item Details page. There is also a Print the Agenda button on the meeting s general information page (see Meetings Tab).

4 Policies Tab Clicking on the Policies tab will open a separate window to the BVSD Board Policies page located on the BVSD website. Library Tab The Library tab consists of 4 areas of information: General, Events, Strategic Goals, and Board Members. The Library tab opens to the General page. Items on this page include Administrative Bulletins, Reports to the Board, and Board Resolutions. When an item has been selected, content of these items will be displayed in the body of the page. When clicked on, the contents (PDF) will open in a new tab of your browser. The full schedule of the Board Meetings are located in the Events section of the Library tab. Contents of this item will be displayed when selected. The Strategic Goals library item includes the District s guiding statements which include District Goals and the Vision, Mission and Values statements.

5 Search Tab Searching BoardDocs for specific items may be done a couple of ways. The first method is using the Search tab. Example: - Type a keyword(s) in the Search field - Designate what section of BoardDocs you want to search by check-marking a box or multiple boxes - Click the Search button Click on the item to see the details. In the upper right corner of the Agenda Item Details page is a button titled Go there. Clicking the Go there button prompts BoardDocs to navigate to that page. You will briefly see a pop-up with a message about Navigating. The second method of searching in BoardDocs is by using the Search function within each tab. All Tabs include a Search function which will find related items specifically under the chosen tabbed item. For example, when searching materials adoption under the Meetings tab, meetings where materials adoption is on the agenda will populate the left navigation pane. When an item is selected, the details of the item appear in the body of the page. Notice the options to navigate to the previous or next document (arrow icons), print the Agenda Item Details page (printer icon) or watch the meeting video (tv icon). (The video will immediately open to that segment of the board meeting.)