RR Donnelley InSite Page by Page Navigation Guide, for Insite version 6.0 Last updated July 19, 2010

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1 RR Donnelley InSite Page by Page Navigation Guide, for Insite version 6.0 Last updated July 19, 2010 Login Page Each book DSC has its own secure web address: Crawfordsville: crawfordsvilledscinsite1.rrd.com Harrisonburg: Harrisonburgdscinsite1.rrd.com Willard:willarddscinsite1.rrd.com Run System Diagnostics before logging on to InSite the first time. You may need to load Java and you will be directed to a web site where you can run the Java installer. This only needs to be done once. The InSite Resource page offers tutorials, help guides and file preparation information. User Set Up Page Change your user profile. Change password Click on your name to access the User Set Up Page. You can change your user name, password and address. Change You can subscribe to InSite events and receive notification of events. At a minimum we recommend you subscribe to: 1. File uploaded 2. Page correction requested 3. Page approval requested 4. Page rejected 5. Page reviewed not OK Disabling notifications is not recommended. Always Update after making a change.

2 Account Summary Page First page after login. Job Status Most jobs are active but if you cannot find a job search under inactive or all jobs. Job Search Jobs can be located by a keyword of the title or ISBN. Titles are links to opening jobs. Click the title to open the Summary tab, Click the page count to open the Pages tab. System diagnostics and the InSite resource page are available from any page. Click on a header to sort by that field. The header also gives a quick glance of the page approval status for each job. Job Summary Tab See below for Edit Properties and Manage Access instructions Notes Create date and time stamped notes about the job. Good for general communications, not to be used for specific page information or approval. Preview Shows pages in a booklet format. Smart Review Launches the proof viewing and approval tool. We recommend users launch Smart Review from the Pages tab for better control over viewing pages. Upload Files Click here to bring up a window to enable uploading files. Approval Summary Shows the approval status of the job. If the job has multiple versions the approval status for each version is listed. Blue means needing approval, green is approved, red is rejected, clock is work in progress with no approval status and triangle is corrections requested to pages. Signatures Shows pages by signatures. This can be confusing and is not recommended. Reviewers - indicates who has been asked to review pages. File Transfer A brief history of the uploads for the title.

3 The Pages Tab Status Filters Page filters enable locating pages by any combination of page status. When the pages are located Smart Review can be opened to display the filtered pages. Status Filter by approval status for the job. Reviewer Filter by the name of the person(s) requested to review pages. Signature Filter by signature, not recommended as the pages will be displayed in the order they appear on the plate and not in sequence. Version If the job has multiple versions this filter will appear to enable locating specific versions. Preflight Filter by preflight status of Pass, Warn, Fail. You can use combinations of filters to limit the number of pages you see in Smart Review. Page Groups An option that enables the creation of a user named group and association of pages with that group. May be useful for certain types of page organization. Groups can be deleted, associated pages are not affected. The Pages Tab Sort and Display Options View Options enable displaying page icons in a gallery or list. Sort By displays pages by name, modified date, position or signature. Position refers to the position of the page in the imposition plan. Name or position are recommended. Showing Pages enables thirty-two page groups of pages to be displayed in the pages window.

4 The Pages Tab Approval Status Thumbnails control the size of the page icons. Page icons show approval status of the pages and approval status and the approver are also displayed on the right side of the view. Clicking on a page icon opens Smart Review. Click on the I symbol to display information about the page. The Pages Tab Approval Tools and Other Utilities Preflight Status In addition to sorting by preflight status, nonversion titles will display the preflight status in a colored icon: Green = pass, yellow = caution, red = failure. The Smart Review instructions demonstrate how to locate the problem objects in a page. Approve Click on a page and select approve to approve the page. Approval may also be accomplished in Smart Review. Reject Same process to reject the page. Clear Reviews Clears a request to approve a page, does not clear an approval or rejection. Add to or Remove from Group Adds or removes pages to the groups discussed in Pages Tab 1 Download Proof Enables downloading a low resolution PDF file of the page(s). Downloads can be single pages or multiple pages in one file. Downloads will follow the Sort By order of pages. Download HiRes Downloads the page file that will be printed. Download JPEG Download a JPEG file of the page. Report Select pages and generate a report. Offers a number of options for data included in the report. The report can be ed to you.

5 Smart Review Preferences Recommended Smart Review preference settings. A Smart Review preference has been added that removes the notice from Smart Review that the user has not been requested to approve pages. The picture below carries the recommended settings for eliminating this message, as well as recommended settings for other Smart Review functionality.

6 Smart Review Menu, Icons and Toolbar Menu Recommended preferences settings are Go to a new page/spread upon approval and On page change zoom to maintain zoom. Toolbar Icons or List Display Controls how the pages in the left column are displayed. List usually populates faster than icon.

7 Smart Review - Navigation Smart Review displays pages based on the filtering in the Pages Tab. Click on any icon or page to open that page. Shows the number of persons reviewing this job. Click on the number to see the name of the other person. You can chat with them by opening the chat option under the Window menu. Show information about the page Display Reviewer Notes Go forward, backward or to a page position Page Orientation Turn separations off Show version information Display single page or spreads Options for display sizes. Set your screen for maximum resolution for best display. Show preflight information Compare A user can upload correction pages and overwrite the existing pages providing 1.) the correction file is named identical to the original file and 2.) the page has not been approved. Compare allows you to compare the differences between the two pages. Important Note: Users who have not been requested to review pages will not be able to indicate a status of Reviewed OK or Reviewed Not OK. To enable this status users must select all pages in the Pages tab and request review of themselves. Your Donnelley TSR can assist if needed. This only applies to reviewers.

8 Smart Review Managing Versions Versions 1. The drop down menu controls which version layers are displayed. 2. Open the versions menu to turn off common content, if desired. This menu can also be used to display version layers. Notes: The version represented with an underscore (_) is the base version for the title. When approving version pages make sure the version selection in the drop down menu in the left column and the version menu display the same version layer. Smart Review Approving Pages Approve or Reject Pages Select a green icon to approve or red icon to reject the page. There are three statuses of disapproval: reviewed not okay, request correction and reject. There are two statuses of approval: reviewed okay and approve. Any reviewed status can be overwritten by an approve or reject status.

9 Smart Review - Preflight Select the Preflight icon. This produces the preflight manager. Click on any triangle and the problem element is enlarged. Preview Another Review and Approval Tool Page approval status and position. Blue approval requested Green approved Red rejected Yellow Triangle corrections requested. Navigate ahead or back or to a page position. Touch left or right hand arrows for different functions including approve or reject pages. Pages Ribbon Move to pages adjacent to the page you are currently viewing. Move your cursor over the ribbon to display forward and backward arrows that allow you to advance the ribbon. From left to right Page View Galley View Resize Page Show media box More single page, spread, change orientation.