REDCap URMC

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1 REDCap URMC REDCap Feature Spotlight Did You Know? PROP Study Congrats REDCap User Experience Coming Soon! Moving Your Project to Production Before Data Collection Font Customizations Contact Us Announcing REDCap version 5.0 This version includes a number of new and exciting features. Multiple surveys per project. On the Online Designer any or all or your data collection instruments may be enabled as surveys. Automated survey invitations based on specific conditions/triggers. Designate a survey participant field to use this feature. Survey invitation log in the Manage Participants section allows project owners to view all s that have been sent by REDCap via the Participant List or Automated Survey Invitations. Project templates option to create project from scratch or by using a template that is preloaded fields/forms/events. Record Status Dashboard displays a table listing of all existing records and their status for every data collection instrument (and, if longitudinal, for every event).

2 REDCap Feature Spotlight: Graphical Data View & Stats This module can display all project data in aggregate graphical format and as descriptive statistics, and it is designed to assist in data cleaning and evaluation. When we look at a series of numbers, we often overlook a great deal of analytical information. However, a graphic representation of data may reveal relationships between the fields more clearly than a mere series of raw values. Therefore, data visualization is an essential exercise for anyone performing data analysis. The Graphical Data View & Stats module provides some simple statistics for every field on a particular data collection instrument. It is updated in real time and can be used to evaluate your data as records are entered. This module is designed to assist in data cleaning and evaluation. The Plots tab displays graphical representations for all numerical and categorical variables and provides links for cleaning notable data (missing, highest, lowest values). The Descriptive Stats tab displays descriptive statistics for all variables. This includes the number missing values for all questions, and for any questions with numerical answers, it displays minimum and maximum values, mean, median, standard deviation (StDev), and first and third quartiles (Q1, Q3). COMING SOON!! Over the next few months we will be deactivating our REDCap development server, and therefore all users will be directed to the production server for project creation and data collection. We have found that we no longer have a need to separate the environments, and that REDCap s internal controls sufficiently provide us with the ability to toggle between draft mode and production mode. You will now have the ability to create a new project on the production server. We will be deactivating project creation on the development server; we will be contacting users to migrate their existing development projects to the production server. 2

3 Moving Your Project to Production Before Data Collection Moving your project to Production once you start collecting study data ensures you're maintaining data accuracy and integrity. The post- production change control process provides an additional check to ensure that data which has already been collected is not deleted, re- coded or overwritten unintentionally. DID YOU KNOW? A REDCap user with rights to manage users may create new users and set their data entry permissions per data collection instrument (None, Read Only, Edit) via the User Rights module. The User Rights module also allows the project owner to set basic user rights for each user such as the ability to export deidentified data. To add a new user to your project you will need to enter their REDCap username in the New user name text field on the User Rights page and hit the Tab key. You will then be given options to assign permissions and choose to have REDCap automatically the user to notify them of their project access. You may also delete a user from your project via the User Rights module. When creating your database you will automatically be placed in "development" mode. Your database will be fully functional and you can do everything that you'll need to do with your real database while in development mode, including entering practice data and granting user access (NOTE: Do not enter real data while in development mode, because all data entered in development mode will be wiped out when moved into production mode). Once you've achieved the overall look and feel of your desired database then you'll move it into production mode so you can start entering real data. To move your project to production click the Move project to production button at the bottom of the project setup page. In production mode your changes aren't made in real time because we don't want you to make changes that might make you lose your data. Making Production Changes To make changes after you have moved your project to Production, select Enter Draft Mode on the Online Designer page. After making changes, you can review them by clicking on "view a detailed summary of all drafted changes" hyperlink at the top of the page. REDCap will flag changes that may negatively impact your data with the following critical warnings: *Possible label mismatch *Possible data loss *Data WILL be lost After reviewing changes, you can click Submit Changes for Review. The REDCap Admin will review your changes to ensure there is nothing that could negatively impact data you ve already collected. If anything is flagged as critical, the REDCap Admin will contact you. Certain changes to the structure of the database, such as modifying events in a longitudinal project, can only be done by the REDCap Administrator. 3

4 CONGRATULATIONS! REDCap URMC Congratulations to the Prematurity and Respiratory Outcomes (PROP) study on enrolling their 100 th subject! The Prematurity and Respiratory Outcome Program is a multicenter, NHLBI/NICHD funded U01 study designed to identify biomarkers of pulmonary sequelae in the first year of life following premature delivery. The study is a broad collection of NICU and post- discharge follow- up clinical data, biospecimens and respiratory testing results. There is an emphasis on immunologic and microbiome development in infants born prematurely. Primary Contact: Gloria S. Pryhuber, MD Customizing the Font in Your Data Collection Instruments Font control is available in REDCap through the use of HTML tags To modify the font in your questions and responses, go to the Project Setup tab, click the Online Designer button, and create or edit a question. For controlling fonts, you can use the following: <p style= >, <span style= >, <div style= > For example, This will be <span style="color: red; font- size: 20pt; font- style:italic">red italic text of size 20</span>. will produce, This will be red italic text of size 20. You may also use the following tags to define paragraphs, line breaks, and anchors (web links): <p>, <br>, <a> For example, you can add a Descriptive Text field type with instructions to visit a specific website, with a link that is clickable for the user. You would add the following to your field label: Please visit <a href=" to search for HTML tags. The field within the survey that the user takes looks like this: When the user clicks the link they will be taken to the Google website. 4

5 REDCap User Experience Connie Bottoni Information Analyst Department of Public Health Sciences I have found REDCap to be an effective, easy to build and manage my online surveys and databases. Using REDCap has allowed me to quickly and easily create survey projects and organize the data that is received. I have also used REDCap to create conference registration forms and have been able to set up reports to easily see where registrations have come from, who needed parking passes and names of attendees. I was able to quickly create sign in sheets for the conference by exporting the data into MS- Excel. REDCap has a great support team in Academic IT. Amanda and Amber have been helpful and supportive throughout my learning process. Judy Sroka Clinical Research Coordinator URMC Department of Psychiatry Social Connections & Healthy Aging Study (The Senior Connection) REDCap is amazing! REDCap has allowed us to streamline our longitudinal study so that not only are we able to quickly develop screening tools and surveys to collect data in the field and in the lab, but we effortlessly manage participant tracking and scheduling, validate and manage our data, and do all this in one program. It is incredibly user- friendly and allows us to do in seconds what used to take hours. It truly is a joy to work with made even better by the support from our REDCap administrative team Carrie, Amanda and Amber. Matthew Shields, MD Pediatric GI Fellow Division of Pediatric Gastroenterology For my research project I am looking at the association between exercise, quality of life and disease activity in adolescents with crohn s disease. As part of my study, I ask my subjects to complete a questionnaire asking about their experiences with crohn s disease, such as how the disease affects their friendships, for example. My experience using REDCap has been very positive. I chose to use the REDCap system for two reasons. First, teenagers like to do things when they can be done electronically. With many adolescents having their own phone, computer or ipad, I believe that having them complete the questionnaire electronically will help increase compliance. Second, because this is an observational study looking to establish association, it was important to me to collect data that I could analyze easily. The questionnaire consists of 45 questions. REDCap allows me to easily break down the responses so that I can look at the response to a single question, a group of questions or the subject s entire questionnaire. Using a paper questionnaire would work, but it will require me to repeatedly go through each subject s questionnaire and pick out the particular questions each time. I am looking forward to using REDCap for my research project as I believe it will increase compliance, improve organization of data and increase efficiency of data analysis. REDCap Support Team: Carrie Irvine, Lead Analyst/Programmer Amanda Davin, Sr. Analyst/Programmer Amber Miller, Jr. Analyst/Programmer ACADEMIC IT CLINICAL & TRANSLATIONAL SCIENCE INSTITUTE 5