To create, upload, share, or view shared files through Google Apps, go to Documents in the black bar above.
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1 To create, upload, share, or view shared files through Google Apps, go to Documents in the black bar above. This will open another tab in your browser. Here you will see all files you own or that are shared with you. To create a file to share, click on Create in the red box to the left. To upload a file to share, click on the to the left.
2 After clicking on Create, a drop down menu will appear. Here you will choose what type of file you want to create. Document (Word compatible) Presentation (PowerPoint compatible) Spreadsheet (Excel compatible) Form (Surveys that when filled out populate an Excel spreadsheet with the data) Drawing Collection Let s create a document. This could be used if students are doing a group paper, or you are collaborating on a manuscript with a peer, or research students are working on a write up of work they ve done in your research lab. Choose Document in the drop down menu. This will open another tab in your browser.
3 This should look similar to Word, but with much fewer choices. It should be noted that final formatting of a document should be done in Word. It is much easier there. This tool is best used for creating drafts of text. To change the title of the document, click on the text Untitled Document above. Type the new name into the empty box. Then, click OK.
4 You ll see the new name appears at the top now. Then, you can begin typing text into the document. The best feature with Google Apps is that it saves every few seconds, so if your computer crashes, you lose very little information. Each of the menus provides options similar to those in Word, minus some of the more fancy features. As well, there are additional options provided. File Share New Open Rename Make a copy See revision history Language Download as Publish to the Web collaborators as attachment Page setup Print Share the document with others who have a Greenmail or Gmail account Create a new Google App file (document, presentation, spreadsheet, form, drawing) Open a file stored in your Google Documents Change the document Make a copy of the document Look at who did what changes and when Choose the keyboard language Download the document in chosen format (ODT, PDF, RTF, Text, Word, HTML) Publish the document to a webpage Use Greenmail to everyone the document is shared with the document as an attachment through Greenmail Change the orientation, margins, paper size, and page color Print the document Edit Undo Redo Cut Copy Paste Select all Find and replace Undo the last thing you did Put back something that you undid Cut the highlighted information, but keep it in memory to paste somewhere else Copy the highlighted information to paste somewhere else Paste the information that you cut or copied Highlight everything in the document Find certain text and replace it with different text
5 View Document view Show ruler Show equation toolbar Show spelling suggestions Compact controls Full screen Insert Image Link Equation Drawing Comment Footnote Special characters Horizontal line Page number Page count Page break Header Footer Bookmark Table of contents Format Bold Italic Underline Strikethrough Superscript Subscript Paragraph styles Align Line spacing List styles Clear formatting Tools Define Word count Translate document Preferences Choose between paginated view (pages are separated and look like they will if printed) or compact view (blank area on pages is removed so you see more text) Shows the horizontal ruler at the top of the page Shows the toolbar used to create equations Puts red squiggly lines under possibly misspelled words Hides everything above the drop down menus Hides everything above the ruler Puts a photo or image in the document Puts a hyperlink in the document Puts an equation in the document Uses the drawing tools to put flow charts and such in the document Puts a bubbled comment on the right side attached to a certain part of the text Creates a numbered footnote Puts Greek letters and other special characters in text Enters a horizontal line across the page between text Puts the page number at the top or bottom of the page Puts how many pages there are in the document in text Starts a new page Opens the header field Opens the footer field Inserts a bookmark at particular spot in text Creates a table of contents linking headings and subheadings to their current location Makes font bold Makes font italicized Underlines text Strikes through text Creates superscripted text Creates subscripted text Provides paragraph formatting choices, that is whether the text is normal or a heading and increasing and decreasing indentations Choose between left aligned, right aligned or centered text Choose amount of spacing between lines of text Choose the type of bullets or numbers for lists Clears any formatting choices made Opens a dictionary Counts how many words are in the document Translates document into your choice of language Opens dialogue box for choices of using smart quotes, detecting links, and substituting symbols for typed text (e.g., (c) substituted automatically by ) Table tab allows you to insert and format tables. Help tab provides a searchable help menu.
6 Once you ve created your document, you can share the document with your collaborators by clicking on File Share, or by clicking on the Share button above. This opens a dialogue box. Insert the names or addresses of those you want to share the document with in the Add people: box.
7 Then, decide if they can edit or just view the document. Also, decide if you want an sent to the collaborators letting them know you shared a document with them. When done making your choices, hit Share & save. Then, hit Done. Once you have shared the document and your collaborators have added to the document, you can view what and when people made changes. This is great for students working on collaborative papers. They share the document with you and you can see who did what work on the document.
8 Click on File See revision history to open a side panel that outlines who did what when. The most recent changes are at the top and the first you will see. To see what others have done, choose that time stamp on the right.
9 So, if I want to see what Sarah Taylor contributed, I click on the Apr 5, 10:43AM taylor33 revision. The work she did is in orange in the document. To go back to the current document, click on the x in the upper, right-hand corner of the Revision history side bar.
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