STAAR TOMS Quick Guide

Transcription

1 STAAR TOMS Quick Guide

2 Table of Contents System Requirements... 3 Log in to the System for the First Time... 3 Log In to TOMS... 3 Users... 4 Add an Individual User... 4 Search for a User... 4 Edit User Information... 4 Add a User Role... 5 Manage Students... 5 Search for an Existing Student... 5 Edit Existing Student Information... 6 Edit Test Information... 6 STAAR STAAR EOC... 7 Prepare Technology... 7 Verify Technology Prerequisites... 7 Download from Software Center... 8 Manage Online Testing... 9 Search Sessions... 9 Sessions at a Glance... 9 View Testing Groups... 9 Download and Print Test Tickets Update Online Test Attributes SEPTEMBER 2, 2016 PAGE 2 OF 11

3 System Requirements TOMS STAAR QUICK GUIDE System functionality and screens may display, operate, or appear differently in different browsers and operating systems. The website is optimally viewed using a 1280 x 1024 screen resolution. The system is supported on the following web browsers: Google Chrome (Preferred browser by ETS) Mozilla Firefox (latest version) Internet Explorer 10 and above Safari Mozilla Firefox LTS ipad Safari (all) Log in to the System for the First Time Once a user account is created, separate welcome s that contain a username and a temporary password will be sent to the user. Users cannot log in to the system without the information provided in the welcome s from the STAAR-noreply@ets.org address. Users must log in and establish a new password within 10 days. Passwords expire every 365 days. Log In to TOMS 1. Navigate to 2. In the Log In for Administrators box on the right side of the webpage, select STAAR Assessment Management System. 3. Enter the username and temporary password contained in the welcome s. 4. Click Sign In. 5. Once the Change Your Password screen displays, enter the Temporary Password. 6. Enter and confirm a New Password, and click Continue. SEPTEMBER 2, 2016 PAGE 3 OF 11

4 NOTE: The password is case-sensitive. The new password cannot be the same as the temporary password and cannot include the username, first name, or last name. Passwords must be between 8 and 16 characters and include: a lowercase letter, a through z, an uppercase letter, A through Z, and at least one number, 0 through 9, or a symbol, such as!@#$%^&*( ). 7. In the Select Security Questions and Answers screen, select and answer three security questions. 8. Click Continue. Users Add an Individual User 1. In the left navigation pane, click Users > Add. 2. Under Demographic Information, enter the user information in the fields. 3. In the Roles section, click Select Organization. 4. In the Search field, enter at least the first three letters in the name or the CDC code. 5. Select the organization for the user. 6. Select a user role, and click Add Role. 7. In the Save User dialog window, click CLOSE. 8. Click SAVE. Search for a User 1. In the left navigation pane, click Users > View & Edit. 2. Enter search terms for the user. Search is available by Keyword, First Name, Last Name, Username, , staff ID, Organization, Status, and Role. 3. Click SEARCH. A list of search Results displays. Edit User Information 1. In the left navigation pane, click Users > View & Edit. SEPTEMBER 2, 2016 PAGE 4 OF 11

5 2. Enter search terms for the user. 3. Click SEARCH. A list of search Results displays. 4. In the list of search Results, select the appropriate user. 5. In the Actions column, click the Edit icon. 6. Edit any of the Demographic Information fields for the user, and click SAVE. Add a User Role 1. In the left navigation pane, click Users > View & Edit. 2. Enter search terms for the user. 3. Click SEARCH. A list of search Results displays. 4. In the list of search results, find the appropriate user. 5. In the Actions column, click the Edit icon. 6. In the Roles section, click Select Organization. 7. In the Select Organization dialog, under Search, enter at least the first three letters in the name or the CDC code. 8. Select the appropriate Organization from the list. A list of available user roles displays. 9. Select the role to be assigned to the user, and click Add Role. 10. In the Confirmation: User Role dialog, click CLOSE. The role is added to the user profile, and can be seen in the Roles in the System section. NOTE: repeat these steps to assign additional roles to the same user. 11. Click SAVE when complete. Manage Students Search for an Existing Student 1. In the left navigation pane, click Students > View & Edit. 2. Under Search for Students, select a Test Administration from the drop down menu. 3. Enter search terms for the student. Search is available by First Name, Last Name, PEIMS ID, Grade, and Organization. 4. Click SEARCH. A list of search results displays. The full PEIMS ID can be viewed by hovering the cursor over the masked PEIMS ID. SEPTEMBER 2, 2016 PAGE 5 OF 11

6 Edit Existing Student Information 1. In the left navigation pane, click Students > View & Edit. 2. Under Search for Students, select a Test Administration from the drop down menu. 3. Enter search terms for the student. 4. Click SEARCH. 5. Select the appropriate student from the list of search results. 6. In the Actions column, click the Edit icon. NOTE: When editing a student registration is not available, the View icon will appear. 7. Click the Profile tab, then edit any of the information fields for the student. 8. Click UPDATE. Edit Test Information The window for editing paper registration closes before the tests are administered. The online registration window remains open until the end of the test window. STAAR In the left navigation pane, click Students > View & Edit. 2. Under Search for Students, select a Test Administration from the drop down menu. 3. Enter search terms for the student. 4. Click SEARCH. A list of search results displays. 5. Select the appropriate student from the list of search results. 6. In the Actions column, click the Edit icon. NOTE: When editing a student registration is not available, the View icon will appear. 7. Select the Tests tab. 8. Change the Test Version. The test Mode field will automatically change to Online or Paper according to the test version selected. 9. Click UPDATE. SEPTEMBER 2, 2016 PAGE 6 OF 11

7 STAAR EOC TOMS STAAR QUICK GUIDE 1. In the left navigation pane, click Students > View & Edit. 2. Under Search for Students, select a Test Administration from the drop down menu. 3. Enter search terms for the student. 4. Click SEARCH. A list of search results displays. 5. Select the appropriate student from the list of search results. 6. In the Actions column, click the Edit icon. 7. Select the Tests tab. 8. Click the Edit button of the test to be modified. 9. Change the test Mode as necessary. 10. Click SAVE TEST. (Repeat steps 7 through 9 for each test as needed) 11. Click UPDATE. Prepare Technology Verify Technology Prerequisites Testing coordinators and technology staff should review the technology infrastructure to ensure each school meets the minimum requirements for administering online tests. Use the Online Readiness Tools provide by ETS ( to determine the number of simultaneous testers. SEPTEMBER 2, 2016 PAGE 7 OF 11

8 Download from Software Center TOMS STAAR QUICK GUIDE HISD PowerUp devices are required to use the Software Center. A document will be attached to the end of the guide. Connecting your device with an internet cable fixes most problems with failed downloads error message. SEPTEMBER 2, 2016 PAGE 8 OF 11

9 Manage Online Testing TOMS STAAR QUICK GUIDE Search Sessions 1. In the left navigation pane, click Online Testing > Manage Online Testing. 2. Choose from the Test Administration options. 3. Choose the correct Subject and Testing Grade option. 4. Under Organization, enter at least three letters of the name or CDC number, then elect the organization from the list. 5. Click SEARCH. Sessions at a Glance The Sessions at a Glance window displays testing activity for the sessions included in Search Sessions. The table below describes the Sessions at a Glance icons. View Testing Groups 1. In the left navigation pane, click Online Testing > Manage Online Testing. 2. Choose from the Test Administration options. 3. Choose the correct Subject and Testing Grade option. 4. Under Organization, enter at least three letters of the name or CDC number, then elect the organization from the list. 5. Click SEARCH. 6. Under Session at a Glance, click on the View icon to view a Testing Group. SEPTEMBER 2, 2016 PAGE 9 OF 11

10 The tables below describe the icons in the Status column and the Actions column. NOTE: Tests that have expired without having been opened will automatically be voided. Tests that have been opened but not completed by the end of the testing window will default to a score of S unless changed by the district. To request a test to be reopened within 2 hours of test closing contact the Student Assessment Online Team at Download and Print Test Tickets 1. In the left navigation pane, click Online Testing > Manage Online Testing. 2. Enter the search terms for the session. 3. Under the Search Sessions results list, click on the View icon to view a Group. 4. Click the Print All Tickets & Rosters (PDF) to download test tickets for the entire group. 5. To print selected test tickets, check the boxes next to the student(s) name. Individual test tickets can also be downloaded in the Actions Column. 6. Click the Print Selected Tickets & Rosters (PDF) button. 7. If desired, enter search terms under Update Results to generate test tickets for another subject, grade, group, or test version within the same school. Update Online Test Attributes 1. In the left navigation pane, click Online Testing > Manage Online Testing. 2. Enter search terms for the session(s). 3. Under the Search Sessions results list, click on the View icon to view a Group. 4. Click the Test Attributes icon next to the student s test that needs to be updated. SEPTEMBER 2, 2016 PAGE 10 OF 11

11 5. Use the Change Score Code drop-down menu to change the score code. A Absent O - Other PW - Parental Wavier S - Score 6. Click any of the Accommodations check boxes that apply. 7. Click any of the Indicator check boxes that apply. 8. Click Submit. SEPTEMBER 2, 2016 PAGE 11 OF 11