Requires Meet Manager and the Seeding Option Provides consistency for setup and format for all state meet information and results

Transcription

1 HY-TEK OPERATOR S MANUAL FOR ARKANSAS HIGH SCHOOL TRACK AND FIELD Requires Meet Manager and the Seeding Option Provides consistency for setup and format for all state meet information and results MEET SETUP Two Methods of Getting Started (and all the standard settings) A. File: Open an existing database and save as your new event, or B. File: Create a new event. EVENTS LISTING Use AAA list of event numbers. Events and event numbers must be listed before athletes can be entered in the events. SCHOOL ENTRY Use AAA list of Hy-Tek school abbreviations Full Name upper and lower case. School must be entered before that school s athletes can be entered. ATHLETE ENTRY Full name upper and lower case. Highlight the name of the school on the screen before entering each school s athlete names. ATHLETE EVENT ENTRY On each athlete s screen, enter the event number for each event in which the athlete will participate. If the event limitation has been set up correctly the program will alert the operator if the event limitation is being exceeded. SEEDING (Dana Wells) Before seeding, make sure you have all your scratches and changes entered into the computer. Always seed Field events first in order to get the Field event score sheets (or palms, or both) out to the events. Then seed the running events and print out a Meet Program for the Clerk. A. FORMING HEATS 1. From the main menu choose Seeding. 2. Select the event(s) you want to seed. 3. Click Start Seeding 4. It will ask if you want to pick break points. I answer no to all except the 800s, 1600s, 3200s, and 3200 relay. On those events I usually pick my own break points for heats. 5. For the field events, the next screen will show you the number of entries for finals and will allow you to enter number of athletes per flight. On the verticals I key as many athletes as I have. Then at the event they can set the 3, 4, or 5 alive as they want. On the horizontal jumps and throws, it is a matter of preference. I usually look at how many athletes there are and then break it into a pretty much equal amount in each flight. (usually 7 or 8 per flight, but sometimes 6 or 9). 6. For the running events, as stated earlier, I pick break points for the long races. This is also personal preference (and coaches preference). How many can you time in a heat. You click on the box where you want to break the heats, and then click save. You will get a Preview/Adjust screen; click save again. 7. For the short races (races that are run in lanes) you will get a screen showing number of entries, the number you set for athletes per heat, and the number of heats. You can change the number of heats if you choose to, but there is really no reason to do so. TR/Hy-Tek Info/Hy-Tek Manual.doc- 1

2 Click ok. If you are running prelims, the next screen asks for the advancement formula. You have 5 choices (shown at the bottom) to choose from. After making your choice click ok. Click save at the Preview/Adjust screen. If there are no prelims, you will go straight to the Preview/Adjust screen, skipping the Advancement Formula Screen. 8. Once you have seeded the meet, you are ready to print out the field event score sheets for the field events, the finish line sheets (if you are hand-entering times into Hy-Tek), and the Meet Program for your bench person. MAKING CHANGES IN HEATS (drops, adds, substitutes) REHEATING, IF NEEDED (Dana Wells) A. To make changes to heats: 1. In the run menu, click adjust (middle of screen). This will take you to the Preview/Adjust Screen. 2. You can scratch athletes by double-clicking on their name and answering yes to the prompt. 3. You can add athletes (who are already entered in the meet) by clicking on Show Eligible Athletes, finding their name in the list, and then clicking and dragging them up to the heat and lane where you want them. (If you don t have any room you will have to add a heat, or go back to your events and increase the number of lanes for each heat.) B. To reheat: 1. Go to your seeding option and choose the events you want to reheat. 2. When you click start seeding, you will get a message to proceed and reheat. Answer yes and follow the directions given above for seeding. MAKING CHANGES IN HEATS (drops, adds, substitutes) REHEATING, IF NEEDED PRINT OUT ENTRY LISTS FOR EACH COACH TO REVIEW (Latito Williams) A. FOR SCRATCH/ADD PURPOSES Under the Reports menu, select Entry Lists. Use the options that are selected on the following screen: TR/Hy-Tek Info/Hy-Tek Manual.doc- 2

3 B. PRINT OUT EACH RUNNING EVENT FOR CLERK OF THE COURSE and FIELD EVENT JUDGES 1. LANE ASSIGNMENTS Under the Reports menu, select Finish Line Score Sheets. Make sure and select all of the events so that they will be in the correct order for the event starters and all timers. 2. PRINT OUT COMPETITORS FOR EACH FIELD EVENT - Under the Reports menu, select Field Event Score Sheets. Make sure to select all of the events so that they will be in the correct order for each field event judge. ENTERING RESULTS FINISHLYNX VIDEO TIMING FIELD EVENTS PRINTING RESULTS FOR EACH EVENT WITH RUNNING TEAM SCORE (Cathy Holder) A. In the Run menu: 1. After you click on Get Times, or press F3 of the event you re working on (after all heats have been run, if it s a heated event) 2. Click on Score or press Ctrl S. If it s a heated event, it ll look at all heats. If not, it will score that event with the combined team scores and how many total events have been scored under your event you just scored. 3. Choose print at the top of the screen that pops up. If you ve chosen print preview in Setup, Report Preferences, Printer Set-up, Preview to screen first. Do not try to get a 2-column document by saving it that way in Hy-Tek. Telling it 2 columns will make it narrow enough to be formatted into a 2-column document after it is in Word. FORMATTING RESULTS TO BECOME A WORD DOCUMENT (.doc) SHORT VERSION: Click Reports Results Click Select All Create Report (Will see layout) Upper center button (envelope with arrow) SAVE Menu Save files Click down menu At the bottom click Word File OK ***(If you are given the option to save it in an older version or a newer version, choose the newer one.) ALTERNATE INSTRUCTIONS APRIL 2009: MM uses Crystal Reports version 7.0 which exports Microsoft Word files in Word 2.0 format. This old Word format cannot be opened by Office Word 2003 SP3 and Office Word 2007 TR/Hy-Tek Info/Hy-Tek Manual.doc- 3

4 because these current Word versions by default have a registry setting that disables the opening of old Word formats. In order for you to re-enable Old Word File Formats, you must download the file named UnblockWord.reg from the Microsoft web site and Run the downloaded file. It will quickly change the Registry to allow the opening of old Word formats. The UnblockWord.reg can be downloaded from: 830A4FB5B839/UnblockWord.reg PREFERRED FORMAT FOR FINAL WORD DOCUMENT Font: Arial OR Arial Narrow, 8.5 pt. / 9.0 pt. Margins: All.5 Data includes: Finish number, name, school, time/distance, points, wind Some names will have no points. Some events will have no wind reading. Columns: 2 Spaces between:.3 Line between: Yes DO NOT include seed times or heat number in the results. Delete all NT, ND, etc. State records for each event: Yes, following the name of each event, OR records as a separate document Overall Rec: Mark! Year Holder (Full name, school) 4A State Rec: same as above, use correct classification (1A, 2A, 3A, 4A, 5A, 6A, 7A) SENDING ADVANCERS FROM CONFERENCE TO STATE HY-TEK OPERATOR Number of Advancers (Qualifiers) from Each Conference: Classes 7A and 6A Six Class 5A - 4 All Others - Two Procedure for Advancement: Once the conference meet is complete the Hy-Tek scoring operator will export advancers as follows: 1. At main screen click on File 2. Click on export 3. Click on Advancers 4. In the Export Advancers dialog box click on select all. Then enter the number to advance (top how many from each event advance) 5. Click Export 6. This will create a.tcl file. It will be saved to the tfmeets folder on your hard drive, or save file to My Documents or somewhere you can find it easily. 7. You will get a dialog box that says Export Successful and gives the name of the.tcl file. Write down the name. TR/Hy-Tek Info/Hy-Tek Manual.doc- 4

5 8. Sending Advancers and Results electronically - From your program, navigate to your hard drive and to your tfmeets folder or place where you saved the.tcl file. Locate the name of the.tcl file that you wrote down and attach it. 9. Then the advancers file (.tcl) and the results in a Word document (.doc) to your state meet Hy-Tek operator ( address will be provided) AND to nick@ahsaa.k12.ar.us. SEND RESULTS AND EXPORT ADVANCERS ELECTRONICALLY TO: CLASS 7A Conway HS Pam Neuhofel Conway HS neuhofep@conwayschools.net CLASS 6A Friday, May 6 Russellville HS Anita Martin anitadmartin@yahoo.comm cell CLASS 5A Hot Springs HS Dale Schenk Paragould HS C dschenk@paragould.k12.ar.us CLASS 4A Saturday, May 7 Pocahontas HS Anita Martin anitadmartin@yahoo.comm cell CLASS 3A Harding University, hosted by Harding Academy HS CLASS 2A FS Southside HS, hosted by Union Christian HS CLASS 1A Acorn HS Dana Wells Heber Springs HS C dwells@hssd.k12.ar.us Cathy Holder Genoa Central HS C cholder@dragons.k12.ar.us Barbara Hampton / Tonya Bayne Acorn Schools C hamptonb@acorn.dmsc.k12.ar.us AND send the results (.doc) and advancers file (.tcl) to nick@ahsaa.k12.ar.us. TR/Hy-Tek Info/Hy-Tek Manual.doc- 5