Ringling College ShareLink Devices

Transcription

1 Ringling College ShareLink Devices Accessing the Device from a Mac or PC Laptop 1. Turn on the monitor in the room 2. You should see a welcome screen similar to the one shown below Figure 1- ShareLink Monitor Display Page 3. On your computer make sure that you are connected to the Ringling College Wireless Network (SSID: RinglingCollege) 4. Open a web browser on your computer (i.e. Safari, Google Chrome, Firefox, Internet Explorer) 5. In the address bar at the top of the page, type in the address shown on the screen. It should be the building and room number, followed by ringling.edu. (i.e. in the example above the address is 6. This will take you to the web page for the ShareLink Device Figure 2- ShareLink HomePage as seen on laptop

2 7. Click Windows or Mac (depending on your operating system) to launch the application installer on your computer. 8. The application will download to the downloads folder on your machine 9. Click on the application and follow the instructions on the installation wizard to install the software 10. Once the application is installed, a window will appear asking for the connect code You can also enter in your name to identify your screen on the system 11. The connect Code can be found on the lower right side of the video screen Figure 3- Extron Login Pop-Up 12. If the device is not found, you will be asked to choose a receiver in a dialog box as shown below. Figure 4- Extron Choose a Receiver Dialog Box 13. Click on the Manual Button found in the lower left corner of the dialogue box.

3 14. In the Receiver IP field, enter in the room name URL as shown below. Figure 5 - Manual Connect Dialogue Box 15. Once you enter in your code and click connect, you will see a box to share your screen. 16. Click the large play button to share your screen. Figure 6 - Hot Play button to share your screen

4 17. You can also use the drop down menu to select a quadrant in order to share up to four screens at a time (NOTES: When sharing multiple screens, you will only receive sound from the screen in the top left quadrant) Figure 7 - Share up to four devices at once

5 Operation using a Mobile Device MirrorOp for Extron ShareLink (for Android and Apple devices) is required to use your mobile device with the wireless display system. This application allows you to present photos, documents, videos, web pages, device screenshots, and the device camera. This section covers the following: Downloading MirrorOp for Extron ShareLink Using MirrorOp for Extron ShareLink Downloading MirrorOp for Extron ShareLink This app is supported by Android and Apple mobile devices, including ipad and iphone. Follow these steps to download the app: 1. Open the Google Play TM app store on your Android device, or the App Store SM on your Apple mobile device. 2. Search for MirrorOp for Extron ShareLink. 3. Install the app on your mobile device. Using MirrorOp for Extron ShareLink Connecting to a Receiver Follow these steps to connect your mobile device to the ShareLink 200 N using the app: 1. Open the Wi-Fi networks list on your mobile device and connect to RinglingCollege 2. Open MirrorOp and press the receiver icon (see 1 at right Figure 8) on the top right to open the receiver selection window. 3. Select Manual input 4. For IP address, enter in the yellow web address shown on the monitor (i.e. goldlib143.ringling.edu) 5. Once connected, a small window will pop up as shown in Figure 9. Enter in your name or device name and the code shown on the monitor (Refer to Figure 1 above) 6. NOTE: The receiver icon turns green and the main menu appears when the device is connected to a receiver. Figure 8 - MirrorOp Receiver Icon Figure 9 - Mobile code request screen (Apple)

6 Main Menu Overview NOTE: The image at right shows the mobile app layout for tablets. The layout is arranged differently for smaller devices, such as phones. The main menu displays the following options: 1. Settings configure app settings 2. Menu tap to hide or open the menu 3. Document present documents from the device storage (see Presenting Documents below) 4. Photo present photos from the device storage 5. Dropbox present documents and photos from a Dropbox account 6. Video present videos from the device storage 7. Browser present Web pages using this built-in internet browser 8. Camera present the mobile device camera 9. Shot & Show present mobile device screenshots Figure 10 - Mobile App layout for tablets

7 Presenting Documents and Photos NOTES: The following document file types are supported: Microsoft Word (.doc,.docx), PowerPoint (.ppt,.pptx), Excel (.xls,.xlsx), and PDF. The following photo file types are supported: JPEG and PNG files. Import the document or photo to your device NOTE: ios devices only: When you open a file using MirrorOp, the file is automatically saved to the app and listed under Document. To present documents or photos from the device storage: 1. Select Document or Photo on the main menu depending on your file type. All recognized document and photo files are displayed. 2. Select the folder containing the file you wish to present. 3. Select the desired file from the folder. The document view screen opens as shown to the right. 4. Select the play button (see 4 if Figure 11 to the right) to begin presenting the document or photo. The play button becomes a stop button, which can be pressed to stop the presentation. Figure 11 - Mobile Document Presenter Screen Buttons 1. Back Exit document and return to the previous screen. 2. Document view screen this section is displayed during presentation. 3. Quadrant view choose whether to show the document full-screen or on a quadrant on the display device (top left, top right, bottom left, or bottom right) 4. Play button press to start or stop presentation

8 Presenting Dropbox Files To present documents and photos from a Dropbox account: 1. Select Dropbox on the main menu. A log in dialog box appears (see figure 12). 2. Enter your Dropbox account log in information. Once logged in, the folders and files in the Dropbox account appear on the screen. 3. Browse to and select the document or photo you wish to present. NOTE: ios devices only: When you open a file from the Dropbox feature, the file is automatically copied to the ipad or iphone and is listed in the Document section of the app. Figure 12 - Dropbox Log In Window Presenting Web Pages 1. Select Browser on the main menu. The MirrorOp built-in browser opens (figure 13). 2. On the address bar (figure 13, 2), enter the Web address for the page you wish to present. 3. Select the Play (5) button to begin presenting the Web page. The Play button becomes a Pause button, which can be clicked to stop the presentation. Screen Buttons 1. Navigation buttons navigate between Web pages 2. Address bar enter the Web address 3. Refresh button refresh the Web page 4. Annotation tool make annotations on the Web page during presentation 5. Play and Pause button start or stop presentation Figure 13 - MirrorOp Browser

9 Presenting the Device Camera 1. Select Camera on the main menu. The camera view opens (figure 14). 2. Press play (4) to present the camera view on the display. Screen Buttons 1. Switch camera view button Switch between front and rear camera. 2. Flash button Turn camera flash on or off, if flash is available on the device. 3. Take picture button Take a picture using the camera. The picture can also be presented. 4. Play and Pause button start or stop presentation. Figure 14 - Camera View Presenting Device Screenshots 1. Choose Shot & Show on the main menu and press Play (1) in the Shot & Show instruction screen (figure 15). The instruction screen appears on the display. 2. Press the Home button on your mobile device to go to the home screen, and navigate to the screen that is to be shared. 3. Take the screenshot by pressing the appropriate buttons on your mobile device. The screenshot is shared on the display automatically. You can also take a Figure 15 - Shoot and Show Instruction Screen picture with the device camera, and the picture will display automatically. 4. Return to the app to pause the presentation (1) or to change the display quadrant (2).

10 Making Annotations The annotation tool allows the presenter to draw or highlight items on the screen. Click the Annotation tool icon to expand the Tool menu shown below: 1. Pen Make annotations on the screen. 2. Highlighter Highlight items on the screen. NOTE: One stroke mode: Tap the Pen or Highlighter icon to enable one-stroke mode, indicated by the number 1 on the corner of the icon. This allows you to draw one stroke at a time (the previous annotation is cleared when a new stroke is made). 3. Size Select pen or highlighter size (small, medium, or large). 4. Color Select pen or highlighter color. 5. Delete all Delete all annotations in the current image. 6. Exit annotation mode 7. Hide annotations menu 8. Save Save current image with annotations. The file is saved as an image file in the mobile device storage. 9. Eraser Erase selected portions of the drawing. Figure 16 - Annotation Menu

11 Settings Press the Settings button to access the following options: 1. WebShare Switch to On to enable WebShare. WebShare allows the presentation to be viewed on individual user devices connected to the ShareLink (see Watching a Presentation (WebShare)) 2. SlideShow interval time Choose the interval time between each photo during a slideshow. 3. Link to Dropbox Link to the Dropbox account on the device. If this option is unchecked, MirrorOp logs out of the current Dropbox account. 4. Start Guide Access the Start Guide that is shown at startup. 5. Send problem log Generate error logs to notify Extron of any problems encountered with the app. Figure 17- Settings

12 Watching a Presentation (WebShare) WebShare allows audience members to view a presentation on their computers or mobile devices using a Web browser. The presenter may broadcast the presentation so that the image shown on the display can be viewed remotely. NOTE: WebShare must be enabled on the client software or mobile app in order for the presentation to be viewed remotely by other users. Audience members must follow these steps to watch a presentation: 1. Open a web browser on the mobile device or computer and connect to the IP address of the ShareLink 200 N. 2. On the landing page, click Watch Presentation. The presentation page (figure 16) opens in the Web browser. 3. Click the 1:1 button (4) to watch the presentation. Figure 18 - Presentation Page Screen Buttons 1. Home Click to go to the ShareLink 200 N landing page. 2. Pause Click to pause the presentation. 3. Save Click to save the slide being presented. 4. 1:1 Click to watch the presentation. 5. Fit Window Click to enlarge the presentation screen to the size of the browser window. 6. Refresh Click to refresh the presentation, if necessary.