Labels Reference Manual Prophet 21 FASPAC 4.1

Transcription

1 Labels Reference Manual Prophet 21 FASPAC 4.1

2 Table of Contents INTRODUCTION 4 Label Formats 4 Printer Configuration 4 Label Print Programs 4 ITEM SHIPPING LABEL PRINT (LA/ISLP) 8 Entry/Inquiry Screen 9 Alternative Entry/Inquiry Screen 11 STOCK LOCATION LABEL PRINT (LA/SLLA) 14 Entry/Inquiry Screen 14 ITEM LABEL PRINT (LA/ILP) 16 Entry/Inquiry Screen One 16 Entry/Inquiry Screen Two 17 CONTAINER LABEL PRINTER (LA/CLP) 19 Entry/Inquiry Screen 19 Sample Generic Tag Label 20 LABEL/PRINTER FORMAT MAINTENANCE (LA/LFM) 21 Printer Coding 22 Text Coding 23 Coding Example 25 Entry/Inquiry Screen 25 PRINTER CONFIGURATION MAINTENANCE (LA/PCM) 28 Entry/Inquiry Screen 28

3 The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet 21 and the Purchaser to whom this documentation is provided ( License Agreement ). In addition, the licensed software to which this documentation refers may be supported in accordance with a customer support agreement by and between the same parties ( Support Agreement ). All warranties, conditions of use, transfer restrictions, and other provisions in the License Agreement or Support Agreement which are applicable to Licensed Software, are applicable to this publication. In addition, this publication may include inadvertent technical inaccuracies or typographical errors for which Prophet 21 is not responsible. Changes may be periodically made to this publication; these changes will be incorporated in new editions of the publication. Any questions about the material contained in the publication should be addressed to the Prophet 21 Customer Support Department at by entering a support case. Nothing in this statement amends or extends the terms of your agreement with Prophet 21 including any warranties that may be included in our products. Warranties for such agreements are set forth in your agreement with Prophet 21. Prophet 21 may make improvements and/or changes to the Licensed Software described in this publication at any time without notice. 5/26/04 Prophet 21 Faspac Version 4.1 The Prophet 21 system and Prophet 21 Faspacare trademarks of Prophet 21. All other trademarks and registered trademarks are the property of their respective companies.

4 INTRODUCTION The Labels module provides label format, printer configuration, and label print programs. Your FASPAC system includes generic label formats and a generic printer configuration. Whenever labels are printed and a label format is not specified, the appropriate generic label format is used. All of the generic label formats use the generic printer configuration and generate labels with standard text only. You can create printer configurations and label formats to accommodate your other label needs. LABEL FORMATS New formats can be created using the Label/Printer Format Maintenance program (LA/LFM). An existing label format can be copied and then edited to create a new format. The generic label formats are included on your FASPAC Release. Note: We recommend that you do not edit the generic formats. Label formats are defined using a combination of text, codes, and terms. The codes are displayed on the screen. The terms are listed in Label Interface Dictionary at the end of this manual. PRINTER CONFIGURATION Any label format created that generates labels with standard text only can use the generic printer configuration. In order to print bar code, AIAG, and other labels with special fonts, expanded text or graphics, you must define the appropriate printer using the Printer Configuration Maintenance program (LA/PCM). The name of this printer configuration is then entered as the Printer Type in the label format. Labels can be printed to FARGO and GENERIC printers using the spooler, as long as the printer is configured through the spooler by FASPAC. You can also attach the printer to a network with the appropriate hardware. LABEL PRINT PROGRAMS The Item Shipping Label Print program (LA/ISLP) prints shipping labels for one or all items on a customer order.

5 The Stock Location Label Print program (LA/SLLA) prints stock location labels for valid locations. The Item Label Print program (LA/ILP) uses the Standard Inventory Management Report Options to print item labels. The Contract Label Print program (SAL/CT/LBL) prints contract item labels for scanned order entry. The Tag Label Print program (INV/TAG/TPR) prints tag labels for one or a range of tags. Allow Printer Change fields in the second screen of Label Application Interface (SYS/LAI) specify whether you will be allowed to change a printer or printer device from the respective label print program. Note: Refer to the System Maintenance Reference Manual in Volume 5 for more information about Label Application Interface (SYS/LAI). If the field is set to Y for the respective label print program (such as ILP), the first time you print a label the current printer type is displayed.

6 If you want to change the printer type, a complete list of all printer types created in the Printer Configuration Maintenance (LA/PCM) program is displayed. The first printer in the list is always your current printer. Enter Y to select another printer type from the list, or N to accept the current printer. Then the current printer device is displayed.

7 If you want to change the printer device type, a complete list of all printer devices is displayed. The first device in the list is your current device. Enter Y to select another device from the list, or N to use the current device.

8 ITEM SHIPPING LABEL PRINT (LA/ISLP) The Item Shipping Label Print program prints shipping labels for all or a specific line item on a specific customer order. The address of the warehouse of the specified customer order must be set up in the Warehouse Address Master File (PO/WAM) in order to print Item Shipping Labels. Item shipping labels can be printed for any order before it is processed in the Invoice Calculation and Update program (AR/INP/INC). To print item shipping labels: 1. Enter the order. 2. Enter a specific line number or select all lines on the order (by entering ALL in the Line No field). 3. Enter a label name. 4. Print a test pattern. (Optional) 5. Specify how the number of labels will be determined, and enter the number of labels. The item shipping labels are printed based on the entry in the Ship Label Type field of the Customer Master File (CP/MAI). If there is no entry in this field, the entry in the Default Shipping Label Name field in the System Maintenance Master File (SYS/LAI) is used. If there is no entry in this field, the ISLP label name is used. If the total quantity attributed to labels is not equal to the Total Line Quantity To Label value, a warning message will be displayed, but can be overridden. Labels will be printed according to the quantities specified in the bottom portion of the screen. Item shipping labels print on the printer specified as the Shipping Label printer on the second screen of Set Printer Assignments. Up to 9999 labels can be printed for each line item. Note: If the field OD-LBL-QTY is defined for a label in the Label/Printer Format Maintenance (LA/LFM) program, some of the prompts in the Item Shipping Label Print program will be different.

9 ENTRY/INQUIRY SCREEN Field Order Number Description Enter the main order number. Do not enter the dash and the suffix. To display a list of valid order numbers, press CMD+L. To exit the program, leave this field blank and press CMD. Line Number Enter the line number. To select from a list of valid line numbers, press CMD+L. To include all line items, enter ALL and press Return. Enter Label Name To Use Correct? Enter the label type to use. To select from a list of valid label types, press CMD+L. Y Print the labels as specified. N Do not print the labels as specified. The cursor returns to the Order Number field. S Access the OP/SUB program so that order quantities can be changed. This option is often used in over-shipment situations. T Print a test pattern. The cursor remains in this field. To exit, you must select one of the other options. If the label definition does not include the field OD-LBL-QTY, the following questions and prompts are displayed.

10 Enter Number of Labels to Print This prompt is displayed if you entered a line number in the Line Number field. Enter the number of labels to print for the order. The following prompts are displayed if you entered ALL in the Line Number field. Number of Labels by Specify how the number of labels will be calculated. 1 Qty/Bulk Qty quantity shipped or ordered divided by the bulk quantity 2 Qty/Case Qty quantity shipped or ordered divided by the case quantity 3 Qty/Box Qty quantity shipped or ordered divided by the box quantity 4 Qty/Optimum Package Qty quantity shipped or ordered divided by the largest package quantity 5 Committed Tags you must enter the number of labels to print for each committed tag 6 Static you must enter the number of labels to print per item Quantity is If you entered 1, 2, 3, or 4 at the Number of Labels prompt, enter the quantity to be printed on the label. 1 Qty Shipped 2 Qty Ordered Enter Number of Labels to Print If you entered 6 (Static) at the Number of Labels prompt, enter the number of labels to print for the order. The following prompts are displayed the first time you print a label. See page 6 for more information. Would you like to change printer types? Other Printers Available for this Label, Change? Item Weight Y Select another printer type. N Accept the current printer. Y Select another printer device. N Accept the current printer device. This prompt is displayed if an item weight is not set in field 15, Weight, in the Inventory Management Maintenance (IM/MAI) program. Enter the weight to be printed on the label.

11 ALTERNATIVE ENTRY/INQUIRY SCREEN If the label definition includes the field OD-LBL-QTY, some of the questions are different after the Correct prompt. The screen will also display additional fields, as shown below. Field Print Labels Varying Label Qty by Line? Description Y Print different label quantities for each line item on the order. N Print the same label quantities for each line item on the order. If you entered N at the Print Labels Varying Label Qty by Line prompt, the following prompts are displayed according to your entry in the Line Number field. Enter Number of Labels to Print This field is necessary only if you entered a line number in the Line Number field. Enter the number of labels to print for the order.

12 Number of Labels by This field is necessary only if you entered ALL in the Line Number field. Specify how the number of labels will be calculated. 1 Qty/Bulk Qty quantity shipped or ordered divided by the bulk quantity. 2 Qty/Case Qty quantity shipped or ordered divided by the case quantity. 3 Qty/Box Qty quantity shipped or ordered divided by the box quantity. 4 Qty/Optimum Package Qty quantity shipped or ordered divided by the largest package quantity. 5 Committed Tags you must enter the number of labels to print for each committed tag. 6 Static you must enter the number of labels to print per item. Quantity is If you entered 1, 2, 3, or 4 at the Number of Labels prompt, enter the quantity that will be printed on the label. 1 Qty Shipped 2 Qty Ordered Enter Number of Labels to Print If you entered 6 (Static) at the Number of Labels prompt, enter the number of labels to print for the order. If you entered Y at the Print Labels Varying Label Qty by Line prompt, the following prompts are displayed, as shown on the above screen sample. Print Committed Tag/Lot Information? Total Line Qty to Label Y Print labels by committed tag. N Do not print labels by committed tag. The default is the Order Quantity (or Shipped Quantity if the order has been shipped). You can change this to a lesser value, but not a greater value. If you have the security to access OP/SUB, press F5-Substitute at this point. You can then change the order quantity. The new order quantity will be used as the default when you exit OP/SUB. Default Label Qty By Specify how the number of labels will be calculated. T Tag container B Box C Case K Keg or bulk Q User-defined (the default)

13 Tag Nbr Lbl Qty No. Lbl Correct The tag number committed to the line item is displayed only if you entered Y at the Print Committed Tag/Lot Information prompt. Enter the quantity per label and the number of labels with this quantity. You can enter several different quantities for one line item, such as one label with quantity 100 and five labels with quantity 40. You can change the displayed values, delete lines, add lines, and navigate this area of the screen using the up and down arrow keys. Y Print the labels as specified. N Do not print the labels. The cursor returns to the Lbl Qty or Tag Nbr field. The following prompts are displayed the first time you print a label. See page 6 for more information. Would you like to change printer types? Other Printers Available for this Label, Change? Y Select another printer type. N Accept the current printer. Y Select another printer device. N Accept the current printer device.

14 STOCK LOCATION LABEL PRINT (LA/SLLA) The Stock Location Label Print program prints labels for all or a range of stock locations. To use this program, the Warehouse Control Specifications program (SYS/WCS) must be flagged to validate stock locations. If the SYS/LAI Allow Printer Change field in SYS/LAI has been set to Yes for SLLA, the first time you print the current printer type is displayed (Other Printer). If you wish to change the printer type, a complete list of all printer types created in PCM is displayed. You have the option of selecting any of the displayed printer types. The first printer displayed will always be the current printer. ENTRY/INQUIRY SCREEN Field Whse From Location Thru Location Description Enter the warehouse number in which the stock locations are located. The system will access the list of valid locations for this warehouse when searching for the range of locations specified below. Enter the location with which to begin printing labels. The location entered in the From Location field is displayed. Press Return to print labels for this location only, otherwise, enter the location with which to end printing labels.

15 Number of Labels to Print Label Name Continue? Enter the number of labels to print for each location. The system prints the specified number of labels for each valid location found in the range. Enter the name of the label to print. This entry must be a valid Label Type that has been created in the Label/Printer Format Maintenance program (LA/LFM). Y Print the Label Type for each stock location in the specified range. N Exit the program without printing labels. Print A Test Pattern? Y Print a test pattern before printing the labels. N Begin printing the labels immediately. Note: If applicable, the first time you print a label the current printer type and printer device will be displayed and can be changed. See page 6.

16 ITEM LABEL PRINT (LA/ILP) The Item Label Print program (LA/ILP) prints labels for all or a range of items in a specific warehouse. You can print labels using the label type set up in the Bin, Box, Case, or Bulk Label Type field of each item s Master Record (IM/MAI), or any other valid label format you want. Up to 9999 labels can be printed per item. Item Labels print on the printer specified in the Other Printer field when setting the printer assignments. ENTRY/INQUIRY SCREEN ONE The first screen in this program is the Standard Inventory Report Options. This screen allows you to specify which items or type of items to print labels for. Refer to the Introduction of the Inventory Management Reports Reference Manual for detailed field explanations of the Standard Inventory Report Options.

17 ENTRY/INQUIRY SCREEN TWO Field Continue? Description Y Continue in the program. N Exit the program completely. Use Label Type From Item? Y When printing labels, the system checks the Item Master Record (IM/MAI) of each item and uses the default Item Label Type that is set up. N The system does not check the Item Master Record (IM/MAI), you specify which Label Type to use for all the specified items. The following fields are displayed if you entered Y in the Use Label Type From Item field. Print Bin, Box, Case or Bulk Labels? If Item Not Set Use Label Name? Enter the Item Label Type to use from the Item Master Record (IM/MAI): Bin, Box, Case, or Bulk When printing labels for each specified item, the system accesses the Item Master Record and uses the Item Label Type requested above (Bin, Box, Case, or Bulk). If an Item Master Record does not have a default set up in the specified label field, the system uses the Label Type entered in this field. However, this entry must be a valid label format that has been created in Label/Printer Format Maintenance (LA/LFM). Enter Label Name To Use This field is displayed if you entered N in the Use Label Type From Item field. Enter the Label Type to use for all the specified items. This must be a valid label format that has been created in Label/Printer Format Maintenance (LA/LFM).

18 The following fields apply to all entries. Number of Labels to Print Per Item? Any Changes? Enter the number of labels to print for each specified item. Y Change one or all of the entries on this screen. N Leave all your entries as they are. Continue? Y Print the labels as specified. N Exit the program without printing the labels. Print A Test Pattern? Y Print a test pattern of the label. N Do not print a test label; continue with the program. Note: If applicable, the first time you print a label the current printer type and printer device will be displayed and can be changed. See page 6.

19 CONTAINER LABEL PRINTER (LA/CLP) Use this program to print generic bar coded tag labels. The tag number printed on each label is not active in FASPAC, so you can assign it to a container at a later date. The tag labels are used when a new tag must be entered in FASPAC, typically during receiving, repackaging (tag splits), and picking operations. You can use these preprinted tag labels as a backup media if the FASPAC system is down. Warehousing operations can continue by attaching one of these labels to the container and recording the information required to document the transaction. Then you enter this information in FASPAC when the system is operational again. ENTRY/INQUIRY SCREEN Field Label Name Description Enter a name for the generic tag label.

20 Number of Label to Print Enter the number of labels. The program prints the specified number of labels starting with the next Tag number shown in SYS/CAS. During this process, the program checks that each Tag number is not already being used. If a number is being used, it is skipped and the next number is checked. This process continues until the required number of labels has been printed. SAMPLE GENERIC TAG LABEL Below is an example of a generic 2x2 tag label. Here is the label coding entered in Label/Printer Format Maintenance (LA/LFM) that generated the above sample.

21 LABEL/PRINTER FORMAT MAINTENANCE (LA/LFM) Use this program to create, edit, and delete label formats that are used throughout FASPAC. Standard label formats, referred to as generic, are included in your FASPAC release. Note: We suggest that you do not edit these generic formats, but instead use them to create your own formats using the Copy function in the Label/Printer Format Maintenance program. If a specific label format is not defined for a particular label, the generic format is used. See the System Maintenance Label Application Interface (SYS/LAI) section for information about setting default label formats. The generic label formats are used for printing labels with standard text only. To print bar code, AIAG, and other labels with special fonts, expanded text, or graphics, you must define the appropriate printer and create a label format. Label formats that include anything other than text must use a printer type defined in the Printer Configuration Maintenance program (LA/PCM). An unlimited number of label formats can be created. Each label format is assigned a name (up to 10 alphanumeric characters) and a printer type. If the generic printer type is not used, the printer type must be defined in the Printer Configuration Maintenance program (LA/PCM). The information that prints on a label is defined line by line in the Sequence # and Print Line fields, using text, field edit, special character codes (as displayed on the screen), and terms in the Label Application Interface Dictionary. You can enter up to 100 lines per label. Note: To assist you in creating label formats, we suggest you print the listing of label formats. The listing can be useful both in creating and editing label formats. A full screen edit is available. All lines of the label format (up to 15 per screen) are displayed. You may scroll up and down the screen using the F3 and F4 function keys. Within the label format the arrow keys can be used to navigate for editing. The main section of the screen contains a summary of the labeling codes for a printer. There are two types of code for a label: printer coding and text coding.

22 PRINTER CODING Lines of printer coding give formatting/printer commands that do not produce any printed information. The syntax for lines of printer coding requires that each code begins with a pipe character ( ), which tells the printer where one command ends and the next begins. The most commonly used codes are listed below. Code BL J M Description Begin label format (every label must begin with this code) Line Feed (moves the printer head down one line) Carriage Return (moves the printer head back to the left edge of the label) - Continue (means that this line is not the end of the label) H## Px E BO Bf Change amount of heat applied (for bold printing) X = maximum speed for print cycle always a single character (a e or A E) End of Label (every label must end with this code) Beginning Offset the default form edge offset is 1.1 inches Sets the printer to tear off at the right place. This line must go before the BL M J - in the label format (for example, Bf140 BL M J -). The number varies with each printer, and should be changed until the labels stop at the right place. Consider this example of a line of printer coding: BL M J where: BL = Begin Label M = Carriage Return J = Line Feed = Continue Label

23 TEXT CODING Lines of text coding contain instructions for the orientation, font, location, size, text, or bar code, and codes for the actual information you wish to print. Every line of text, lines, boxes, or bar coding requires the components described in the table below. The first character in a line of text code describes the orientation of the line of print on the label. If the first character is a 1, the printed information will be oriented horizontally, left to right (just like the type on this page). If the first character is a 2, the line of text/bar code will be oriented top to bottom, and so on as described in the chart. CHAR # DESCRIPTION 1 The orientation or rotation of the line of print on the label: 1 horizontal L-R (information prints from left to right; 3 o clock position) 2 vertical T-B (information prints from top to bottom; 6 o clock position) 3 horizontal R-L (information prints from right to left; 9 o clock position) 4 vertical B-T (information prints from bottom to top; 12 o clock position) 2 Font Selected: X For lines or boxes For text lines only, this character determines the font size as follows: 0 96 character alphanumeric font 7 dots high and 5 dots wide character alphanumeric font 9 dots high and 9 dots wide character alphanumeric font 18 dots high and 10 dots wide 3 62 character alphanumeric font 27 dots high and 14 dots wide 4 62 character alphanumeric font 36 dots high and 18 dots wide 5 62 character alphanumeric font 52 dots high and 18 dots wide 6 62 character alphanumeric font 64 dots high and 32 dots wide 7 OCR-A size font 32 dots high and 15 dots wide 8 OCR-B size font 28 dots high and 15 dots wide 9 Internal Triumvirate font. Point size set by number in bar code height For bar codes only, this character identifies the symbology as: A Interleave code 3 of 9 B UPC A C UPC E D Interleave 2 of 5 E Code 128 (B) For bar codes and human readable text of the contents of the bar code. This character identifies the symbology as: A Interleave code 3 of 9 B UPC A C UPC E D Interleave 2 of 5 E Code 128 (B) 3 Allowable values: 1 9 For characters, lines, and boxes: represents the horizontal width multiplier For bar codes: represents the width of the wide bar 4 Allowable values: 1 9 For characters, lines, and boxes: represents the vertical height multiplier For bar codes: represents the width of the narrow bar

24 5, 6, 7 If the line of text is human readable: 000 If the line of text is bar code: the bar code height (for example, 010 is.10 inches) If character #2 above is 9: selects a text font ( are reserved for internal fonts, and are for other fonts). Refer to the printer documentation for samples. 8, 9, 10, 11 Where to position the row of information in relation to the bottom of the label: 0050 ½ inch from the bottom of the label inch from the bottom of the label 12, 13, 14, 15 Where to position the data column from the left edge of the label: inches from the left edge of the label The actual data that is to print. Note: If code 128 symbology is specified, (the character in column 2 is E or e), the character in column 16 must be a B. If the character I column two is X, the first character in this series has the following special meaning: L Prints a line (a literal line) and requires six numeric characters following the L: first three characters = the horizontal width of the line second three characters = the vertical height of the line B Prints a box and requires 12 numeric characters: first three characters = the length of the top and bottom lines of the box second three characters = length of lines of sides of box third three characters = thickness of top and bottom edges last three characters = thickness of side edges From the 16th character forward, if it is not encoded otherwise, anything appearing on the line will be printed on the label exactly as you put it on the line. If you are going to use Data Identifiers, they (the code) should be placed here, before the bar code. All reference to FASPAC field data is enclosed in braces {IM, DESCRIPTION}. FASPAC Data Fields are found in the Label Data Dictionary. You format the field information in limited ways by including information within the braces and after the data ID, using the format {field ID,x,nn}, where: x the position for the following format code: L Left justify the text field R Right justify the text field T Trim trailing spaces B Leading zeros are blank Z Leave the leading zeros S Suppress the leading zeros nn the field length to print if it is less than the actual field length

25 CODING EXAMPLE Below is an example of a line of code that requests a bar code containing the Item Description field. ENTRY/INQUIRY SCREEN

26 Field Label Type Description Enter the name of the label to be created, edited, or deleted. The Label Type is a user-created name (up to 10 alphanumeric characters). To display a list of valid Label Types, press CMD+L. To copy an existing format, leave this field blank and press F4. To print the list of all label formats, leave this field blank and press Skip. Print Entire Format Listing? This field is displayed only if you pressed Skip in the Label Type field. Y Print the list of label formats before exiting the program. N Exit the program without printing the list of label formats. Printer Type Sequence # Enter a valid Printer Type created through the Printer Configuration Maintenance program (LA/PCM). For example, FARGO or GENERIC. The line number of the label format coding (1-999). The line number does not necessarily indicate the order in which the information will print (that is determined in the coding). The sequence number is only used to track/retrieve the lines of code. If you are editing an existing Label Type, the Print Line is displayed as soon as you enter a valid Sequence # in this field. Print Line Define the line (sequence #) of the label using the Special Character Codes on the screen and the terms in the Label Interface Dictionary. Make sure the total number of characters to be printed on the label does not exceed the total number of characters allowed by the printer. The following fields are displayed only if you are copying an existing format (you pressed F4 in the Label Type field). From Label Type Enter the Label Type to copy.

27 From Printer Type Enter the Printer Type to copy. Error Message: Format Does Not Exist, SKIP The format entered is not in the Label/Printer Format Master File. Check to see whether the Label Type and Printer Type were entered correctly. Press Skip to acknowledge the message and begin again. To Label Type To Printer Type Enter the new Label Type, to which the existing Label Type information will be copied. Enter the new Printer Type, to which the existing Printer Type information will be copied. Correct? Y Copy the format as specified. N Exit the program without copying the format.

28 PRINTER CONFIGURATION MAINTENANCE (LA/PCM) Use this program to create, edit, and delete configurations of printers that are defined in the operating system and used in conjunction with the label printing programs. Printer configurations are used when creating a label format in the Label/Printer Format Maintenance program (LA/LFM). A standard printer configuration is included in FASPAC, referred to as GENERIC. It is used to print labels that include standard text only. If a printer type is not specified, this generic configuration is used. In order to print bar code, AIAG, and other labels with special fonts, expanded text, or graphics, you must define the printer configuration and then use it to create a label format in the Label/Printer Format Maintenance program (LA/LFM). ENTRY/INQUIRY SCREEN Field Printer ID Description Enter the printer device name (such as /dev/lp01). If you are editing an existing printer configuration, the printer information will be displayed, which you can change. To exit the program, leave this field blank and press CMD.

29 Printer Type Enter descriptive information such as the model or brand (for example, 8920 or FARGO). The Printer Type is used when creating the label format. Driver Line Size Correct? 1 is currently the only driver available. 3 is currently the only line size available. Y Update the file with the new or edited printer configuration. N Exit the program without updating the file. D Delete the displayed printer configuration. OK to delete? This field is displayed only if you entered D in the Correct field. Y Delete the displayed printer configuration. N Move the cursor back to the Printer ID field without deleting the displayed printer configuration.