1. AUTO CORRECT. To auto correct a text in MS Word the text manipulation includes following step.

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1 1. AUTO CORRECT - To auto correct a text in MS Word the text manipulation includes following step. - STEP 1: Click on office button STEP 2:- Select the word option button in the list. STEP 3:- In the word option window, select the proofing tag in menu list. STEP 4:- Click on auto correct option button, then dialog is displayed. STEP 5:- Select the auto correct tag and define styles based text for formatting. Hence the auto format of text using Ms Word is successfully done.

2 2. CREATION OF TABLE IN MS WORD To create a table in MS-Word Create a simple table for example Indian state and capital city list. Step 1: To create a table in Word 2007, navigate to the Insert Ribbon by clicking on the Insert tab Step 2: Click on the Table button on the Insert Ribbon and mouse over the table configuration of rows and columns that we wish to insert Step 3: This is by far the easiest way to create a table when we know exactly how many rows and columns we will need. Step 4: we can also choose one of the first two items from the list and insert a table by way of the Insert Table dialog box or by drawing a table. Step 5: Select the number of rows and columns to be formed. Step 6: Click ok when finished. Hence the table creation using MS Word is successfully done

3 3. PAGE SETUP To change the page size in MS-Word document. Step 1: To format or change paper size of a Word document, we use Paper tab of the Page Setup Dialog box, which is on the Page Layout tab (click the lower-right arrow in the Page Setup group). Step 2: The Paper tab lets we set our page size, use paper source controls, or apply these settings to specific parts of our documents. Setting your paper size The Paper tab includes the following options for setting our paper size: Paper Size: Sets the paper size. The drop-down list allows us to pick from a variety of paper sizes, including Letter, Legal, A4 and various other envelope sizes. Width: Sets the width of the paper. This field is automatically set when we choose a Paper Size. If we change the value of this field, the Paper Size field changes to Custom Size. Height: Sets the height of the paper. This field is also set automatically according to the Paper Size we select, and changing the height automatically changes Paper Size to Custom Size. Hence the setup and format of page using MS Word is successfully done

4 4. COLUMNS SPLITTING To implement the column splitting into the MS Word document. Step 1: Switch to page layout view. Step 2: To format the entire document in columns, click select all on the edit menu. Step 3: To format part of the document in columns, select the text. Step 4: To format the existing sections in columns, click in a section or select multiple sections. Step 5: Go to format and click columns. Step 6: Drag to select the number of columns you want. Step 7: If we want to adjust the column width and spacing, drag the column markers on the horizontal ruler. Hence the columns splitting of page using MS Word is successfully done

5 5. INSERTING OR DELETING A CELL To insert and delete a cell from the MS Excels sheet. To insert a new cell above the current active cell, in which case the active cell and those below it will each move down one row. It also insert a new cell to the left of the current active cell, in which case the active cell and those on its right will each move one column to the right. Steps to insert a cell: 1. Select the cell next to which we want to insert a new cell. 2. On the Home ribbon, find the Cells group and click Insert followed by Insert Cells. 3. A dialog box will open. Click the direction in which you want the surrounding cells to shift. Steps to delete a cell, do as follows 1. Select the cell that we want to delete. 2. On the Home ribbon, find the Cells group and click Delete followed by Delete Cells. 3. A dialog box will open. Click the direction in which you want the surrounding cells to shift. Another way to insert or delete the cell by right-click on the active cell and select Insert or Delete on the pop-up menu. Hence the inserting and deleting a cell using Ms Excel is successfully done

6 6. INSERTING OR DELETING ROWS AND COLUMNS To insert and delete rows and columns from the cell in MS Excel. When we insert a row, the new row will be positioned above the row containing the active Cell. 1. Select a cell in the row above which you want to insert a new row. 2. On the Home ribbon, find the Cells group and click Insert followed by Insert Sheet 3. A new row will be inserted above the current row. Steps to delete a row, do as follows: 1. Select a cell in the row that you want to delete. 2. On the Home ribbon, find the Cells group and click Delete followed by Delete Sheet 3. The row containing the active cell will be deleted. All the rows below it will move up by one. We can also right-click on the active cell and use the pop-up menu to insert or delete a row. Inserting or deleting columns When you insert a column, the new column will be positioned on the left of the column Containing the active cell. 1. Select a cell in the column to the left of which you want to insert a new column. 2. On the Home ribbon, find the Cells group and click Insert followed by Insert Sheet 3. A new column will be inserted to the left of the current column. Steps to delete a column, do as follows: 1. Select a cell in the column that you want to delete. 2. On the Home ribbon, find the Cells group and click Delete followed by Delete Sheet 3. The column containing the active cell will be deleted. All the columns on its right will move left by one. we can also right-click on the active cell and use the pop-up menu to insert or delete a column. Hence the inserting and deleting rows and columns using Ms Excel is successfully done.

7 7. FORMATTING ROWS AND COLUMNS To format rows and columns from the cell in MS Excel. PROCEDURE : Steps to adjust the width of a column: Step1: To manually adjust the width, click and drag the boundary between two column headings. Step 2: To automatically adjust the width, select the required columns, and then in the Cell group on the Home ribbon, select Format, Cell Size, Auto fit Column To specify an exact column width, select the columns, and then in the Cell group on the Home ribbon, select Format, Cell Size, Column Width, and type the value you want. Steps to adjust the height of a row: Step 1: To manually adjust the height, click and drag the boundary between two row labels. Step 2: To automatically adjust the height, select the required rows, and then in the Cell group on the Home ribbon, select Format, Cell Size, Autofit Row Height. Step 3: To set a row or rows to a specific height, select the rows, and then in the Cell group on the Home ribbon, select Format, Cell Size, Row Height, and type the value that you want. Hence the formatting of rows and columns using Ms Excel is successfully done.

8 8.CREATING A CHART To create chart in MS Excel. Steps to create a basic chart in Excel: Step 1: Select the data that we want to include in the chart (together with column headings if we have them). Step 2: Find the Charts category on the Insert ribbon, and select your preferred chart type. Step 3: The chart appears in the current window. Move the cursor over the Chart Area to drag it to a new position Hence the chart creation using Ms Excel is successfully done

9 9. XY SCATTER DIAGRAM To draw a scatter diagram with the help of the data we have. Step 1: Select the cells that contain the data that we want to appear in the chart. Step 2: On the insert menu select chart. Step 3: A chart wizard opens which includes four steps in it. Step 4: From the list of chart type select xy scatter. A sample of each type is displayed in the slide; select the required type from it and press next. Step 5: In the second step, select the data range and series. Step 6: Step three includes information on title, legend positioning and data labels. After giving relevant information click next. Step 7: The last and final step is to place the chart i.e. as an object or in a new sheet and click finish. Hence the XY Scatter diagram created using Ms Excel is successfully done.

10 10. POWERPOINT PRESENTATION TO PROMOTE A PRODUCT To create a PowerPoint presentation for promoting a product. Step 1: Open a blank PowerPoint presentation. Step 2: Choose the auto layout from the new slide window. Step 3: Type in the details of the name of the product and the required details for promoting that product. Step 4: To select a new slide, go to the insert and select new slide. Step 5: Again, the new slide window appears. Select the required style and continue. Step 6: To view the show go to the slide show menu and select on the view show or by pressing F5 option. Hence the power point presentation of product using Ms PowerPoint is successfully done.

11 11. POWERPOINT SLIDE SHOW WITH THE CLIPART AND IMAGE FILES To create a PowerPoint slide show with the clipart and image files. Step 1: To insert picture using the clipart or any sort of pictures first find the location of it. Step 2: In the MS -PowerPoint, select the slide on which the clipart picture has to be inserted. Step 3: Alternatively, if our slide contains a clipart placeholder, double-click on it. Step 4: In the clipart gallery dialog box, choose a category from the categories list to view. Step 5: Scroll through the pictures in the gallery and make a selection by clicking on the desired picture. Step 6: Click on the insert button to insert the clipart and image file sort pictures. Hence the power point presentation slide show with clip arts using Ms PowerPoint is successfully done

12 MS- ACCESS 12. DATA ENTRY AND DATA EDITING FOR A GIVEN DATA FILE To create forms for data entry and data editing for a given data file (including validation). Step 1: To incorporate the validations into the table, first open it on the screen and then proceed further. Step 2: Start from the screen displaying the address: database box. Step 3: Add a table into it and give a name for the table. Step 4: Then click on the open button of the address: database box. Immediately the details: table will display on the screen. Step 5: Now bring the design view on the screen so that the validation can be incorporated. To do so, move the mouse-pointer on the view button of the standard toolbar and click the left mouse-button. Immediately, the design view screen gets displayed on the screen. Step 6: To do so, place the mouse-pointer to the left of the field name. Then click the left mouse-button. Immediately, the field name gets highlighted. Step 7: Below, the option inside the field properties: table locates the validation rule option. Step 8: Once you have located the validation rule option, move the mouse-pointer over it and click on the left mouse-button. Immediately, a blinking cursor appears inside the box beside this option. Step 9: Now type the validation rule as c*. begin with alphabet c. This will prevent the entry of customer ids, which do not Step 10: The next step is to create an error message, which has to appear when the incorrect id is entered. To do so, click on the validation text option. Immediately, a blinking cursor appears inside the box beside this option. Step 11: The type the error message as please enters the details correctly. Immediately, the error message gets displayed inside the box beside validation text option. Hence the Data entry using Ms-Access is successfully done

13 13. QUERY GENERATOR TO EXIRACT DATA Using query generators extract the data. Step 1: Move the mouse-pointer over the queries tab and then click the left mouse-button. Immediately, the queries tab gets selected. Step 2: Then click on the new button of the address: database box. Immediately, a new query box up on the screen. Step 3: In the new query, the design view is highlighted by default. If not, then move the mouse-pointer over this option, and then click it once to highlight it. Step 4: Then click on the ok button. Immediately, a show table box appears on the screen. The show table box displays the names of the tables created. Step 5: In this box, select the tables whose fields that want to include in the new query. The field names, which are needed for query, will be shown. Since these fields are taken from the tables of address: database all the tables have to be selected. To do so, click on the address box table displayed on show table box. The table name gets highlighted. Step 6: Then click on the add button. Step 7: Similarly click on the order details table to highlight it and then click on the add button. Step 8: After selecting the required tables, click on the close button to close the show table box. Now the query 1: select query box gets displayed on the screen. Step 9: Inside the query 1: select query boxes, two small boxes containing the fields address details and order details. These small boxes are used for creating a query based on the fields of the two databases. Step 10: Now perform a query on all the fields selected for the query. To do so, move the mousepointer over the run button present on the toolbar and click on the left mouse-button. Step 11: Immediately, the select query box displays the details of the customers who have purchased the product and the respective product details. Hence the query generation for data using Ms-Access is successfully done

14 14. DATA FROM MS-ACCESS TO MAIL MERGE A DOCUMENT IN MS-WORD To use data from ms-access to mail merge a document in ms-word. STEP 1: Click on start programs ms-word. STEP 2 :Type the from address in ms-word and leave the to address blank and type also the message, which indicates the purpose. STEP 3: Now open ms-access and click on blank access database. STPE 4: Create a file name and go to create table by using wizard. STEP 5: Take the sample fields, which are required and shift it to fields in my new table column. STEP 6: Type the name of the table, which is required and check whether the radio button id clicked on enter data directly into table and click on finish. STEP 7: Type the details, which are required in the box and open the word document again. STEP 8: Now click on tools menu bar and select the mail merge option create form letters and click on active window. Now get data and click on open data source. STEP 9: Now the folder box will open and in that click on the ms-access database in the file of type column. STEP 10: Open the file name stored in access. Now the screen will open showing the name of the tables in the file stored in access. STEP 11: Click on ok edit main document. Now click on the insert merge field on the left top former and take the details required. Now go to tools mailmerge merge data with document and merge it. Hence the mail merge using Ms-Access is successfully design or created or done

15 15.PRINTING A DOCUMENT To take a print out of a document on a paper If we need print out of a document on a paper first set up the printer. Because, printers are different kinds Step 1: Click on the option file on the menu bar and select the option print or press <Ctrl+P> keys. Step 2: Click on the printer button to set up the printer. Step 3: From the list of printers available. Select the printer, which matches your printer s configuration. Step 4: Enter the number of copies required in the copies text box. Step 5: Click on the option all to print the entire document, current to print the current page numbers to be printed in the pages the current page or enter the page numbers to be printed in the pages text box. Step 6: Click ok to start printing. Hence the documentation printing using Ms-office is successfully design or created or done