HELP DESK QUICK REFERENCE FOR AACPS

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1 Features Available 1 TB online storage Able to access Office 365 via web browser, desktop client and/or smartphone Apps OneDrive to access Office 365 Applications including Word, Excel, PowerPoint AACPS Web and Calendar continue to be accessed from Outlook on the Web at Able to UPLOAD existing files to OneDrive for Business Able to SHARE OneDrive for Business documents with anyone within AACPS SYNC Copy of files and OneDrive Library to your COMPUTER/DEVICE Once Synced on computer/device UPLOAD/COPY/MOVE files using Windows Explorer to Drag and Drop with OneDrive for Business Access AACPS Office 365 AACPS at Login with your AACPS Network Username/Password as part of your username Access AACPS Office 365 P A G E 1

2 Log into Office 365 Select OneDrive from menu upper right corner of Office 365 screen Click + to Create New Folders Click + to Create New Documents using Online Apps including Word, Excel, PowerPoint and OneNote Recommend opening folder so file saves directly in current folder P A G E 2

3 Open and EDIT Files with the online application or full version If editing Online make sure SAVED appears at bottom of screen before exiting document P A G E 3

4 UPLOAD 1 or more files (up to 2 GB) from your computer to OneDrive P A G E 4

5 Drag and Drop Multiple files between drives and folders using Windows Explorer Requires SYNC OneDrive Library to Computer/Device Recommend Office 2013 installed to run SYNC P A G E 5

6 To SYNC OneDrive for Business with Office Professional 2007/2010 installed Install SYNC App- REQUIRES ADMIN PRVLIDGES 1. ADMIN User logs onto computer/device 2. ADMIN User logs onto Office 365 as AACPS USER, click on the Tool gear on right side of screen and select Office 365 Settings AA 3. From the panel on the left select Software 4. From the OneDrive for Business sync app click on INSTALL button 5. Click RUN and follow the prompts to complete install for RECOMMENDED Settings for AACPS User P A G E 6

7 6. After install is complete ADMIN logoff computer/device 7. AACPS User log into computer/device 8. AACPS User log into Office Click Sync from menu going across the top of OneDrive Screen 10. Click OK at screen that displays message that the feature needs to connect to Internet 11. AACPS User logs in with AACPS Organizational credentials 12. Click blue cloud which appears bottom right of screen 13. Click Sync Now 14. Click Show my Files 15. Opens Windows Explorer with OneDrive for Business under favorites P A G E 7

8 To SYNC OneDrive for Business with Office Professional 2013 installed Does not require ADMIN AACPS user can do steps 1. Click SYNC from blue Menu going across the top of the screen 2. Click Sync Now from Dialogue Screen P A G E 8

9 1. Click YES if Prompted to connect to Internet 2. Observe a blue Cloud will appear at the bottom right of your screen in the task bar 3. Click Show my Files and Windows Explorer will display OneDrive for Business folder under favorites so files can be copied/moved between drives and folders P A G E 9

10 MANAGE your Document Properties and Version including DELETE and SHARE EDIT PROPERTIES to RENAME a file or Folder P A G E 10

11 SHARE files with users in the AACPS Network SHARE FOLDER with AACPS User so that all files in Folder can be shared SHARE access options include VIEW or EDIT Documents you share or shared with you will appear in a Shared with Me folder When you invite someone to share an will appear in your Inbox There is an option for you to a share invite You can modify Share access between VIEW or EDIT You can UNSHARE a file or Folder 1. Select file or folder from document library 2. Click on SHARE from blue menu across top of page 3. Invite user or users you want to share file or folder with 4. Select the Access Edit or View 5. Optional to send them an 6. Click Share P A G E 11

12 VIEW users you have shared file/folder with UNSHARE file or folder IF FILE/FOLDER IS DELETED OR UNSHARED File/Folder will still display in Shared with Me Folder If file/folder is selected Access denied message will appear P A G E 12

13 Office 365/OneDrive for Business/Office 2013 link Resources for AACPS RESOURCES Quick Reference Office %20Office%20365.pdf Getting Started with cool things in Office P A G E 13