Ref. No. : MDI/ CCTV Cameras /2017 Date: May,9,2017 Dear Sir, Subject: Invitation of Sealed quotations for CCTV Cameras Sealed Quotations are invited CCTV Cameras. As per the scope of work and on the terms and conditions mentioned in the enclosed document. Sealed Quotations CCTV Cameras. Should be submitted in two sealed envelopes duly super scribed as: Technical Quotation for CCTV Cameras Financial Quotation for CCTV Cameras Both the quotations should be submitted in the separate sealed envelopes. 1. No quotations would be accepted by e-mail and only hard copies will be considered. 2. Please write Subject line and Tender Reference on the Top of the envelope. 3. All pages of this tender should be signed and stamped. In order to take any query regarding the specification and terms and conditions, pre bid meeting will be held on May 12, 2017 at 12.00 p.m. Kindly submit your query by e-mail latest by May 11,2017 The e-mail id is : ittender@mdi.ac.in. If any correction after Pre-bid meeting then Addendum will be published on the MDI website on or after May 13, 2017. The quotations should be submitted in the sealed covers super scribed as addressed to:- Senior Systems Analyst Computer Centre MANAGEMENT DEVELOPMENT INSTITUTE Mehrauli Road, Sukhrali Gurgaon - 122 007, Haryana (INDIA) For any Query Kindly contact: Mr. D.K. Ahuja Tel: 0124-4560327, Sealed Quotations should reach on or before 3.PM of May 18,2017. 1
Terms & Conditions: 1. Kindly provide Profile of your Firm/Company along with the Year of establishment, Annual revenues for the last 3 Years Names & addresses of similar clients (at least three) and at least one in large size academic institution along with the telephone numbers of the contact persons of the clients to whom similar services provided by your company. Please provide photo copies of Purchase Orders. 2. Vendor should be OEM or Authorized Business Partner of the HIK VISION and AXIS as per details in the Technical bid. Attach the relevant and valid document of OEM in support of authorization. 3. Technical and Financial bid should be submitted on company letter head and should be submitted duly signed by the authorized person. Kindly submit the Technical and Financial bid in the prescribed Format. 4. Payment Terms :- 80% (eighty percent) of the total bill value of items supplied will be paid within 1 month of delivery of items and receiving of bills. 10% of within 1 months of satisfactory commissioning of all the items and delivery of warranty documents. Remaining 10% of total bill value in four equal installments, post half yearly.(i.e after 6 month) 5. The quoted price shall be valid for at least 6 months. Institute will not entertain any request in respect of escalation of price due to any reason whatsoever. 6. Financial Bids of only those firms will be opened, whose Technical Bids are found compliant/suitable after Technical evaluation is done by the MDI. 7. Sub-contract of project and services is not allowed. 8. In case the full quantity of Equipments is not supplied within the date stipulated penalty shall be imposed @ 0.2 % of the order value for each week of delay subject to a maximum of Rs. 20,000/- (Rs. Twenty Thousand only). 10.We may procure Part-A, Part-B and Part-C separately. 11.If you want to visit the site in MDI campus kindly contact Mr. D.K Ahuja. 12-MDI reserve the right to accept or reject any or all the quotations without assigning any reason whatsoever. Date: (Signature) Name of Vendor 2
Annexure I Technical Bid Sealed Quotation for CCTV Cameras S. No. Description Company Response Remarks 1 Profile of your firm/company Year of establishment Number of employees Year 1 2 3 Annual revenues for the Revenue last 3 Years Kindly Attach separate sheet on company letter head. 2 Names & addresses of prestigious clients (at least Three) and at least one in large size academic institution along with the telephone numbers of the contact persons of the clients where you have Provided CCTV Cameras. 3 Authorised partner of HIK VISION (Attached valid Certificate) 3A Authorised partner of AXIS (Attached valid Certificate ) 4 Contact details of the authorized person of the company. 1. Name : 2. Office Tel No. : 3. Mobile no. : 4.Official E-mail id : Requirement : Building 1 : 6 nos. Cameras Part - A Building 2 : 4 nos. Cameras MDI Main Gate No. 1&2 : 2 nos.cameras on each Gate. S.No. Description Qty. Company Response 1 HIK VISION Indoor Dome 2MP IP Camera, Model no: DS-2CD2125FWD-I 10 Nos. 2 HIK VISION Outdoor Bullet upto 5 MP IP Camera,Model no: DS- 2CD2055FWD-I 4 Nos. 3 AXIS Video Management Software 14 Nos. 3
4 9 U Rack HCL / APW/ with all the 3 No. accessories and with installation 5 AMP/Systimax UTP Cat-6 Cable 3 Box 6 Rj 45 Connector AMP/D-Link 100 nos. 7 AMP/Systimax Cat-6 UTP Patch Cord 9 ft. 4 Nos. 8 15 Watt Poe Injector As per actual 2 nos. 9 32 MM PVC pipe / channel AKG/BEC as per actual. 600 mts. 10 25 mm UV Flexible Pipe as per standards. As per actual 200 mts. 11 8 port POE Switch Cisco Linksys 4 Nos. 12 2 Mtr. GI Pole with 4 Inch Dia. Along with mounting plate for grouting With Mounting Accessories. for Bullet Camera.As per actual. 4 nos. 13 Power Cable 2.5 square mm, 3 core Finolex As per actual. 100 Mtrs. 14 Laying of Pvc Pipe/ Channel/flexible. As per actual. 800mts 15 Laying of Power cable and data cable. As per actual 16. Installation, configuration of above equipments. Integration of above cameras with our existing Centralized Server of Axis VMS Software and Backup on NAS Server. Any civil work required will be done by the Vendor. Part - B 750 mts. 1 Lot S No. Description Qty. Company Response 1. Housing for existing 77 nos. cameras details given below :- 77 32 nos. cameras are of SONY/ AVAKE 23 nos. cameras are of TVS make. 22 nos. Hikevision Camera(proposed in Tender) Purpose : To fix the camera in a particular position Note :- Qty. may increased or decreased 2. Installation with all the accessories 4
Part-C Requirement : Internal Road in MDI Campus : 8 nos. Cameras S.No DESCRIPTION - Supply Qty. Company Response 1 HIK VISION outdoor Bullet 2MP IP Camera, Model no: DS-2CD2025FWD-I 8 Nos. 3 AXIS Video Management Software 8 Nos. 4 CAT 6 cable AMP/systemic 3 Box 5 Power Cable 2.5 square mm, 3 core Finolex As per actual. 100 Mtr. 6. Laying of Power cable and data cable with supply of PVC Pipe/Chanel/Batten. 100 Mtr. As per actual. 7 8 port POE Switch Cisco Linksyse 2 Nos. 8 40 mm HDPE pipe As per actual 800 Mtrs. 9 Soft digging As per actual 700 Mtrs 10 Hard digging As per actual 100 Mtrs 11 Cable Laying As per actual 800 Mtrs 5 Mtr. GI Pole with 4 Inch Dia. Along with mounting plate for grouting With 12 8 Nos. Mounting Accessories. Installation, configuration of above equipments. Integration of above cameras with our existing Centralized 13 Server of Axis VMS Software and Backup on NAS Server. Any civil work required will be done by 1 Lot the Vendor. Warranty and Support S No. Description Company Response 1. Onsite Comprehensive Warranty of Equipments as per OEM for Part- A,B&C (Kindly indicate the number of Years) 2. Delivery Part- A,B&C Immediate (Kindly mention the period) Date : (Signature) Name of Vendor 5
Financial Bid Annexure II Format of Financial Bid Part-A Sealed Quotation for CCTV Cameras S. No. Description Qty Unit Price Amount in INR 1 HIK VISION Indoor Dome 2MP IP Camera, Model no: DS-2CD2125FWD-I 10 Nos. 2 HIK VISION Outdoor Bullet up to 5 MP IP Camera,Model no: DS-2CD2055FWD-I 4 Nos. 3 AXIS Video Management Software 14 Nos. 4 9 U Rack HCL / APW/ with all the accessories and with installation 3 Nos. 5 AMP/Systemax UTP Cat-6 Cable 3 Box 6 Rj 45 Connector AMP/D-Link 100 nos. 7 AMP/Systemax Cat-6 UTP Patch Cord 9 ft. 4 Nos. 8 15 Watt Poe Injector per actual 2 nos. 9 32 MM PVC pipe / channel AKG/BEC as per actual 10 25 mm UV Flexible Pipe as per standards. As per actual 11 8 port POE Switch Cisco Linksys 12 2 Mtr. GI Pole with 4 Inch Dia. Along with mounting plate for grouting With Mounting Accessories. for Bullet Camera.As per actual. 13. Power Cable 2.5 square mm, 3 core Finolex As per actual. 14 Laying of Pvc Pipe/ Channel/flexible. As per actual. 15 Laying of Power cable and data cable. As per actual 16 Installation, configuration of above equipments. Integration of above cameras with our existing Centralized Server of Axis VMS Software and Backup on NAS Server. Any civil work required will be done by the Vendor. 17 Total 600 mts. 200 mts. 4 Nos. 4 nos. 100 Mtrs. 800mts 750 mts. 1 Lot Taxes Grand Total (Inclusive of Taxes) 6
Part - B S No. Description Unit Price QTY. Amount in INR 1 Housing for existing 77 nos. cameras 77 details given below :- 32 nos. cameras are of SONY/ AVAKE 23 nos. cameras are of TVS make. 22 nos. Hikevision Camera(proposed in Tender) Purpose : To fix the camera in a particular position. Note :- Qty. may increased or decreased 3. Installation with all the accessories Total Taxes Grand Total (Inclusive of Taxes) Part-C S.No DESCRIPTION - Supply Qty 1 HIK VISION outdoor Bullet 2MP IP Camera, Model no: DS-2CD2125FWD-I 8 Nos. 3 AXIS Video Management Software 8 Nos. 4 UTP CAT 6 cable AMP/systemic 3 Box 5. Power Cable 2.5 square mm, 3 core Finolex As per actual. 100 Mtr. 6. Laying of Power cable and data cable with supply of PVC Pipe/Chanel/Batten. 100 Mtr. As per actual. 7 8 port POE Switch Cisco Linksys 2 Nos. 8 40 mm HDPE pipe As per actual 800 Mtrs. 9 Soft digging As per actual 700 Mtrs 10 Hard digging As per actual 100 Mtrs 11 Cable Laying As per actual 800 Mtrs 5 Mtr. GI Pole with 4 Inch Dia. Along with 12 mounting plate for grouting With Mounting Accessories. 8 Nos. Unit Price Total Price 13 Installation, configuration of above equipments. Integration of above cameras with our existing Centralized Server of Axis VMS Software and Backup 1 Lot Change this 7
on NAS Server. Any civil work required will be done by the Vendor. TOTAL Taxes Grand Total (Inclusive of Taxes) Payment Terms :- 80% (eighty percent) of the total bill value of items supplied will be paid within 1 month of delivery of items and receiving of bills. 10% of within 1 months of satisfactory commissioning of all the items and delivery of warranty documents. Remaining 10% of total bill value in four equal installments, post half yearly.(i.e. after 6 month) Date : (Signature) Name of Vendor 8