Reigate School SIMS Learning Gateway for Teachers

Reigate School SIMS Learning Gateway for Teachers

C Contents 01 Introduction... 1 Introduction... 1 Security... 2 02 Getting Started... 3 Logging into the SLG Teacher Site... 3 Introduction to the SLG Teacher Site Home Page... 4 Viewing My Planner Details... 5 Logging out of the SLG Teacher Site... 6 03 Managing Your User Account... 7 Introduction... 7 Viewing Your User Account Details... 7 Changing Your Password... 8 Changing Your Security Question and Answer... 8 Forgotten Your Password?... 9 Consolidating SLG User Accounts... 10 04 Using the Attendance Register... 11 Introduction... 11 Accessing the Attendance Register... 12 Entering Registration Marks... 13 Entering Registration Marks Individually... 14 Flood-Filling Registration Marks... 16 05 Using Marksheets... 21 Introduction... 21

Accessing the Marksheets... 21 Entering Data into Marksheets... 22 Last Edited Field... 23 Result Date Field... 23 Group Membership Date... 23 All/Male/Female Radio Buttons... 23 Showing and Hiding Marksheet Display Panels... 24 Changing the Marksheet Sort Order... 24 Selecting the Students to Display on the Marksheet... 25 Entering Results Individually... 25 Flood Filling Grades... 27 Adding Comments to Marksheets... 29 Viewing/Editing/Deleting Marks History... 31 06 Using Profiles... 33 Viewing/Editing Profile Reports... 33 07 Using Behaviour Incidents... 37 Introduction... 37 Creating a New Behaviour Incident via the Attendance Register.. 37 Creating a New Behaviour Incident via the Behaviour Page... 41 Editing a Behaviour Incident... 44 Deleting a Behaviour Incident... 45 08 Using Achievement Records... 47 Introduction... 47 Creating a New Achievement Record via the Attendance Register 47 Creating a New Achievement Record via the Achievement Page... 51 Applying Information to Multiple Students... 54 Editing an Achievement Record... 55 Deleting an Achievement Record... 55 10 Viewing Student Information... 61 Student Search Page... 61 Student Summary... 62 Student Basic Information... 62 Viewing Reports... 66

12 Viewing Staff Information... 93 Staff Search Page... 93 Index... 95

01 Introduction 01 Introduction Introduction... 1 Introduction Security... 2 All schools have a database in which student information is stored and this information is accessed through software called a Management Information System (MIS). The SIMS Learning Gateway (SLG) Teacher site enables teachers to access the SIMS school database over the Internet. Security The data stored and exchanged by schools is highly sensitive and therefore security must be a priority. It is your responsibility to ensure that your user name and password are kept private. Whilst the software has been designed to prevent access to highly personal student information, access to the site must be restricted. If the option is available, do not select the Remember my password check box when logging into the site because this would enable anyone with access to your computer to log into the site. Always log out of the website when you are not using it, otherwise you may leave it open for use by unauthorised people. SIMS Learning Gateway for Teachers 5

02 Getting Started 02 Getting Started Logging into the SLG Teacher Site... 3 Introduction to the SLG Teacher Site Home Page... 4 Logging out of the SLG Teacher Site... 6 Logging into the SLG Teacher Site 1. Using a web browser (such as Windows Internet Explorer or Firefox), enter the address of the SLG Teacher site. 2. A login screen is displayed. Enter the login details that have been provided to you by your System Administrator. IMPORTANT NOTE: Do not select the Remember my password check box (if one is available) when logging into the site because this may enable anyone with access to your computer to log into the site. 3. If this is the first time you have logged into the SLG Teacher site, you may be asked to change your password. More Information: Changing Your Password on page 8 Forgotten Your Password? on page 9 6SIMS Learning Gateway for Teachers

02 Getting Started Introduction to the SLG Teacher Site Home Page When you log in to the SLG Teacher Site, the home page is displayed. The look and layout might differ depending on how the school has configured the site but the names of the menus and the options available will be the same. Timetable imported from SIMS. Teacher specific hyperlinks. When you are logged into the SLG Teacher site, the SIMS Learning Gateway menu in the left-hand Navigation Bar displays teacher-specific hyperlinks. SIMS Learning Gateway for Teachers 7

02 Getting Started Viewing My Planner Details The My Planner page provides a quick overview of your daily schedule, including lessons that you are covering for other members of staff and lessons that are being covered for you by another member of staff. This teacher is providing cover for a Religious Education class to be held in room H1. Clicking the hyperlink provides details about the class and cover. This teacher is an additional resource for this class. Clicking the hyperlink provides details about the class. This class is scheduled to take place in two rooms, E4 and HG. Clicking the hyperlink provides details about room location and who is providing cover. This teacher is absent, but all their classes are covered. Clicking the hyperlink provides details about who is providing cover. Clicking on a lesson link displays more information about the lesson. 8SIMS Learning Gateway for Teachers

02 Getting Started Normally this lesson takes place in room E4. However, today it has been split in two different rooms, E4 and H5. The usual teacher for this lesson, Miss Abel, is off sick for this day. Mr. Blacker and Mrs. Cooke are providing cover. Clicking Close returns you to the My Planner page. Logging out of the SLG Teacher Site 1. Click the User Menu (at the top of the page where it displays Welcome <your name>). 2. Click Sign Out. 3. You are asked if you want to close the browser window. If you do, click the Yes button. SIMS Learning Gateway for Teachers 9

03 Managing Your User Account 03 Managing Your User Account Introduction Introduction... 7 Viewing Your User Account Details... 7 Changing Your Security Question and Answer... 8 Forgotten Your Password?... 9 Consolidating SLG User Accounts... 10 Click the My Account Page link on the Navigation Bar to display the My Account page. From here you can: view your personal details change your password change your security question and answer. Viewing Your User Account Details The View My User Account panel displays your details as stored by the system. If any of these details are incorrect, please contact your System Administrator. 10SIMS Learning Gateway for Teachers

03 Managing Your User Account Changing Your Password 1. In the Change My User Account Password panel, enter your Old Password. 2. Enter your new password into the New Password and Confirm New Password fields. NOTE: There may be a password policy you have to comply with, to make sure it is hard for other people to guess your password. For example, it may have to contain at least one capital letter and one number and be sufficiently different from passwords you have used in the past. 3. Click the Change button. If your change of password is not successful, you are given the reason why and the opportunity to try again. Changing Your Security Question and Answer IMPORTANT NOTE: If the school or Local Authority has set up the option to reset your password in case you have forgotten it, you must perform this procedure immediately after first logging into the site. 1. In the Change Security Question and Answer panel, enter a question in the Security Question field. NOTE: The question must be something that only you know the answer to, but at the same time is easy to remember. Examples include your mother s maiden name, your first school or favourite pet. 2. Enter the answer in the Security Answer field. 3. Click the Change button. If your change of question and answer is not successful, you are given the reason why and the opportunity to try again. SIMS Learning Gateway for Teachers 11

03 Managing Your User Account More Information: Changing Your Password on page 8 Forgotten Your Password? on page 9 Forgotten Your Password? The school may have made the Request New User Account Password feature available so that if you have forgotten your password, a new one can be emailed to you. If you have forgotten your password and this feature is not available, contact the school for assistance. 1. Using a web browser, enter the address provided by the school for resetting your password. The Request New User Account Password page is displayed. 2. Enter your User Name and click the Continue button. 3. Enter your Security Answer to the Security Question and click the Request button. If the password is requested successfully, the following message is displayed and your new password is emailed to you: NOTE: If your user account has no email address, or you have attempted and failed to answer the security question, you are advised to contact your System Administrator for assistance. 12SIMS Learning Gateway for Teachers

03 Managing Your User Account Consolidating SLG User Accounts If you have more than one SLG account, these can be consolidated using the Consolidate My User Accounts panel, enabling you to view all your information from use a single username and password. For example: A teacher whose children who attend the school that they work in will have a teacher account and a parent account. These can be consolidated so that when the teacher logs into SLG, they can simultaneously access the Teacher and Parent sites. If the Local Authority hosts the SLG sites for all its schools, a parent whose children attend different schools can consolidate all their SLG accounts and access all their children s information from a single login. 1. In the Consolidate My User Accounts panel, enter the User Name and Password of the account you wish to consolidate with the account you are currently logged in with. 2. Click the Continue button to display a list of user names that can be consolidated. 3. Select the user name radio button that you wish to use as the consolidated user account. 4. Click the Consolidate button. The accounts are now consolidated. NOTE: Any documents you uploaded to SLG whilst logged into the current user account will still be accessible after consolidation. However, it will not be possible to edit or delete documents that you uploaded to SLG via your other accounts before consolidation. SIMS Learning Gateway for Teachers 13

04 Using the Attendance Register 04 Using the Attendance Register Introduction... 11 Accessing the Attendance Register... 12 Entering Registration Marks... 13 Flood-Filling Registration Marks... 16 The Attendance Register is used to mark students as present for, or absent from their session or lesson registration. If a student arrives late for a session, their absent mark can be changed to present (or late) and the number of minutes late can also be recorded. Comments about a particular student attending the session can also be added, e.g. Tom was late submitting an assignment. You can view and enter marks for the current session and enter marks for past and future sessions. For example, you may be notified of future planned absences, such as medical appointments or holidays. These absences can be entered onto the attendance register for a future session in order to save time or confusion later on. If you are responsible for recording student meals, the Dinner Register can also be accessed from the Attendance Register. You can also create new behaviour incidents and achievement records from the register. More Information: Using Achievement Records on page 47 Using Behaviour Incidents on page 37 14SIMS Learning Gateway for Teachers

04 Using the Attendance Register Accessing the Attendance Register 1. Click the Attendance Registers Page link on the left-hand Navigation Bar to display the Attendance Register Browse page. 2. In the Attendance Register Browse panel, your name is automatically displayed in the Surname and Forename fields, together with the current Date. 3. It is possible to open attendance registers for another date by entering a new Date or clicking the Calendar icon to display a calendar from which you can select the required date. 4. Click the Search button to display a list of your attendance registers for the selected date. 5. Click either your name or the class name to display the register in the Attendance Register panel. SIMS Learning Gateway for Teachers 15

04 Using the Attendance Register Entering Registration Marks A locked padlock on the Preserve button indicates that the existing marks are protected. To edit existing marks, click the Preserve button. Click here to Save the register once you have entered all the marks. If enabled, click a name to display the Student Information page). The majority of students in a session will need the same mark, so you can select a mark and Apply to all button. This way you only manually edit the marks of the few students who are absent or late. Marks with Minutes Late or Comments entered against them show a blue box or red pencil icon respectively (click the pencil icon to enter minutes late or comments). The attendance register records marks in a similar way to the old paperbased school registers, with / to indicate a present mark for a morning session and \ to indicate a present mark for an afternoon session. Other codes are available, typically for lateness and types of absence, which can vary between educational establishments. Your System Administrator will inform you which codes to use. 16SIMS Learning Gateway for Teachers

04 Using the Attendance Register Entering Registration Marks Individually 1. When taking the register, add marks for individual students by entering the relevant code in their mark box. Your System Administrator or Local Authority will inform you which codes to use. Alternatively, use the dropdown list to view and select the range of available marks. 2. To record minutes late or add comments about a student, click the Pencil icon. Enter the information then click the OK button to return to the attendance register. NOTE: Comments can be positive as well as negative. Any sessions recorded as having minutes late in the register are displayed with a blue background. If comments have been recorded against a student, the Pencil icon turns red. SIMS Learning Gateway for Teachers 17

04 Using the Attendance Register Pencil icon Pencil icon with comment and L code entered. 3. Once you have completed the attendance register, click the Save button 4. If any students have missing marks (indicated by a -), you are notified that they will be marked as absent and asked whether you wish to proceed. 5. Click the Yes button to save the attendance register or the No button to return to the attendance register to enter the marks you missed. 6. To enable existing marks to be overwritten, click the Preserve button. The Preserve option is selected by default to ensure that existing marks are protected. Register Locked (register cannot be updated) Register Unlocked (register can be updated) 18SIMS Learning Gateway for Teachers

04 Using the Attendance Register Flood-Filling Registration Marks 1. If the majority of students have the same mark, you can flood-fill the register by selecting the relevant mark from the drop-down list and clicking the Apply to all button. 2. For any students who have a mark different to the majority, enter the relevant code into their mark box. 3. Once you have completed the attendance register, click the Save button. 4. If any students have missing marks (indicated by a -), you are notified that they will be marked as absent and asked whether you wish to proceed. 5. Click the Yes button to save the attendance register or the No button to return to the attendance register to enter the marks you missed. 6. To enable existing marks to be overwritten, click the Preserve button. The Preserve option is selected by default to ensure that existing marks are protected. SIMS Learning Gateway for Teachers 19

05 Using Marksheets Register Locked (register cannot be updated) Register Unlocked (register can be updated) 05 Using Marksheets Introduction Introduction... 21 Accessing the Marksheets... 21 Entering Data into Marksheets... 22 Data can be entered and reviewed on the External Provider Site using marksheets. A marksheet is a grid, similar to a spreadsheet, where students are listed in rows and the areas of assessment (aspects) are listed in columns. A marksheet can be likened to a teacher s mark or record book. Marksheets are generated using a previously defined template. The template defines the aspects (columns) that appear in the marksheet. You can see only those marksheets applicable to you. At its simplest level, you could be provided with a marksheet to enter the mark achieved in a multiple choice test, together with a comment on how you rated the performance of each student. Alternatively, you could be provided with a marksheet to enter a performance grade for several subjects over the term, with a formula defined to calculate how many A grades were achieved by each student. Accessing the Marksheets 1. Click the Marksheet Page link on the left-hand Navigation Bar to display the Marksheet page. 2. In the Marksheet Browse panel, enter a Template Name, select an 20SIMS Learning Gateway for Teachers

05 Using Marksheets option from the Owners drop-down list or select an Effective Date to search for a specific marksheet. To search for all marksheets, do not enter any search criteria. 3. Click the Search button to display a list of marksheets. SIMS Learning Gateway for Teachers 21

05 Using Marksheets 4. Click the link to the marksheet you want to open, to display it in the Marksheet panel. Entering Data into Marksheets The marksheet is displayed as a table, in which each student you are responsible for has a row of result cells in which you enter their grade or result. Some marksheets have the option of adding text comments against a student, for when just adding a grade does not provide enough context. Marksheets are created by schools or Local Authorities. They cannot be altered via the Education Provider site all you need to do is enter the marks or grades for the students you are responsible for. Most marksheets contain several assessment criteria (known as aspects) on which students can be marked. The method of recording the level of achievement for each aspect could take the form of traditional grades (such as A-F), marks out of ten or a percentage. 22SIMS Learning Gateway for Teachers

05 Using Marksheets Click the arrow icons to show or hide panels. Select the Marksheet Complete check box only when you are sure that all correct results have been entered. Enter the date on which the grades were attained here. Enter the date on which the students were under your supervision here. The drop-down menus enable you to change the sort order or to flood-fill a column with grades. Result Cells -Enter new, or review existing results here (read-only cells are shaded gray). Each cell has a drop-down list. Choose Select Grade to display a grade picker. Choose View/Edit Result History to view the history for that cell. Student List (you can click the names to open the Student Information page). The Notes field provides information about the marksheet. Filter the display by gender. Formula Cells -Used to display calculation results (such as an overall grade based on marks achieved). Comment Cells - Click the cell to add a short comment or the pencil icon to open an editor for longer entries. Select View Comments from the drop-down list to display the comment editing dialog. Last Edited Field Result Date Field This is the date on which the marksheet was last displayed and is read-only. This is the date on which the results were attained, i.e. the date that the result was given to the student. This date applies to all the results entered on the marksheet. Great care should be taken when specifying this date. It is not necessarily the same as the date you enter the results in the marksheet. Group Membership Date This filter enables the membership of a student group on a particular date to be displayed. The composition of the group on the selected date is reflected in the marksheet. The field defaults to today s date. All/Male/Female Radio Buttons This filter enables you to display and enter grades in the marksheet for students of a specific gender. SIMS Learning Gateway for Teachers 23

05 Using Marksheets Showing and Hiding Marksheet Display Panels The upper part of the marksheet display consists of two panels: The Details panel contains Notes about the displayed marksheet, the date it was Last Edited and a check box indicating Marksheet Complete. The Marksheet Filter panel enables you to filter the marksheet display by Gender, Result Date and Group Membership Date. Both panels are displayed by default, but each can be hidden to provide more screen space for the marksheet. To hide a panel, click the arrow icon adjacent to its title. The arrow icon rotates and the panel shrinks so that only its title is visible. To show the panel, click the arrow icon again. Changing the Marksheet Sort Order Any column in the marksheet can be used to sort the order of information displayed. For example, you may wish to display the highest achieving students at the top, or list the students by surname in reverse alphabetical order. In the column you wish to sort by, open the drop-down menu in its column heading, select Apply the sorting order to this column and select an option from the drop-down list. The marksheet display refreshes to display the new sort order. 24SIMS Learning Gateway for Teachers

05 Using Marksheets Selecting the Students to Display on the Marksheet To filter the students displayed on the marksheet by gender: 1. Select the All, Male or Female radio buttons. 2. Click the Refresh button to filter the marksheet by the selected gender. Entering Results Individually By default, the marksheet displays today s date. However, it is not always possible to enter results on the day they were awarded. For this reason, you can input results retrospectively. The Group Membership Date enables you to select the date on which the students were under your supervision. Students are not displayed on the marksheet if you were not responsible for them on that date. 1. In the Marksheet Filter panel, click the Calendar icon adjacent to the Group Membership Date field and select a date from the pop-up calendar. Calendar button 2. Click the Apply button. SIMS Learning Gateway for Teachers 25

05 Using Marksheets 3. Click the Calendar icon adjacent to the Result Date field and select the date on which the results were awarded then click the Apply button. Please note that this date must coincide with the date on which the students were under your supervision. 4. For every student, enter the results for each aspect into the appropriate cells. Entering Marks Directly Click the required cell then enter the required mark. The gradeset is displayed in the Notes field of the Details panel. Selecting Marks from a Gradeset a. Click the required cell then select Select Grade from the drop-down list to display the Grades panel. 26SIMS Learning Gateway for Teachers

05 Using Marksheets b. Select the required grade. The next student in the column is selected automatically. c. Select a grade for each student in the column, using the Skip button to pass over students for which there is no mark to enter. d. After entering all required marks, click the X button to close the Grades panel and return to the Marksheet panel. 5. If comment cells are available, enter any required remarks. 6. Click the Save button. NOTE: If you are certain that you will no longer need to edit the data in this marksheet, select the Marksheet Complete check box. 7. If formula cells are available, click the Calculate button to perform the calculations that populate the formula cells (the marksheet must be saved before you do this) then click the Save button again. Flood Filling Grades More Information: Adding Comments to Marksheets on page 29 Flood Filling Grades on page 27 NOTE: This procedure applies only if the results are recorded as grades (i.e. A-F). If most of the students have achieved the same grade for a particular aspect, you can flood-fill the aspect column with that grade for each student, then edit the exceptions. 1. Click the Calendar icon adjacent to the Result Date field and select the date on which the grades were awarded, then click the Refresh button. 2. In each aspect column, open the drop-down menu in the appropriate column heading, click Apply the following grade to all cells in this column and select a grade from the drop-down list. SIMS Learning Gateway for Teachers 27

05 Using Marksheets 3. Manually enter the grades for any students who did not achieve the selected flood-filled grade. 4. If comment cells are available, enter any required remarks. 5. Click the Save button. NOTE: If you are certain that you will no longer need to edit the data in this marksheet, select the Marksheet Complete check box. 6. If formula cells are available, click the Calculate button to perform the calculations that populate the formula cells (the Marksheet must be saved before you do this) and Save the marksheet again. More Information: Adding Comments to Marksheets on page 29 28SIMS Learning Gateway for Teachers

05 Using Marksheets Adding Comments to Marksheets 1. While viewing a marksheet that contains a comments column, click a student s comment cell to activate it. 2. Select Enter Comments from the cell's drop-down list to display the comment entry screen. 3. Enter a comment up to 1000 characters. NOTE: The number to the right of the text entry field displays the number of remaining characters. If you exceed the 1000 character limit, a message is displayed and you are given the opportunity to edit the comment. 4. To check the spelling of a comment you entered, click the Check Spelling button. Any spelling errors are underlined in red (if there are no errors, a message to that effect is displayed). SIMS Learning Gateway for Teachers 29

05 Using Marksheets 5. Right-click any underlined word to access a pop-up menu containing suggestions for the correct spelling. 6. When you have finished, click the Apply button to save the comment in the marksheet. The next student is displayed automatically and their name is displayed in the title bar. 7. To close the comment box and return to the marksheet, click the X in the top right-hand corner of the Comment screen. Alternatively, enter a comment for the current student and click the Apply button or select the next one by clicking the Skip button. The comment cells for all affected students change to a preview of the comments that you entered. 30SIMS Learning Gateway for Teachers

05 Using Marksheets Viewing/Editing/Deleting Marks History All editable cells in the marksheet provide access to the student s marks history for that aspect. You can edit the result date or delete a result from the marks history screen. 1. Click an editable cell to activate it. 2. Select View/Edit Result History from the cell's drop-down list to display the marks history screen. 3. If necessary, enter a new Result Date. 4. To delete a mark, click the red X button at the end of the row that you wish to remove. 5. Click the Save button to update the student s record. 6. Click the black X button in the top right of the result history screen to return to the Marksheet panel. SIMS Learning Gateway for Teachers 31

06 Using Profiles 06 Using Profiles Viewing/Editing Profile Reports... 33 Viewing/Editing Profile Reports The Profiles Page enables users to update and enter comments for existing profile reports. 1. Click the Profiles Page link on the left-hand Navigation Bar to display the Profiles page. 2. In the Profiles Browser, your reports are listed in a panel on the left. Click a report to display a list of students in the group. 3. Click a student name to display an editable report in the Profiles panel. 4. Click the Introduction link to display text that is common to all students. 32SIMS Learning Gateway for Teachers

06 Using Profiles 5. Click the Achievements link to display a bank of specific comments (previously set up in SIMS) for individual students. 6. Select the check boxes beside appropriate comments for the student. The selected comments are displayed automatically in the Comment Editor for Achievements panel. 7. Add free text comments in to the main body of the report and check spelling in the Comment Editor for Achievements panel. NOTE: If you exceed the word limit defined for the report in SIMS, a message is displayed adjacent to the Word Count field and you should edit the comment to conform to the word limit. 8. Click the Save button to store the report. SIMS Learning Gateway for Teachers 33

06 Using Profiles 9. After saving a profile report, click the On-line Preview button to display the report contents without the formatting options. 34SIMS Learning Gateway for Teachers

07 Using Behaviour Incidents 07 Using Behaviour Incidents Introduction Introduction... 37 Creating a New Behaviour Incident via the Attendance Register... 37 Creating a New Behaviour Incident via the Behaviour Page... 41 Editing a Behaviour Incident... 44 Deleting a Behaviour Incident... 45 The Behaviour Page is designed to replicate the Behaviour Incident module in SIMS. Behaviour incidents can be created from within class registers or by clicking the Behaviour Page hyperlink from the SIMS Learning Gateway panel. Creating a New Behaviour Incident via the Attendance Register You can create a new behaviour incident via the attendance register. 1. Open the required attendance register (please see Accessing the Attendance Register on page 12). 2. Click the names of the students that you wish to include in the behaviour incident. Click the Select all students button to select all the students on the register. 3. Click the Actions button to display the menu options. SIMS Learning Gateway for Teachers 35

07 Using Behaviour Incidents 4. Select the Create Behaviour Incident option to display the Maintain Behaviour Incidents Detail panel. The Date Occurred field will already be populated. Any students selected in the register will be listed in the Students Involved panel and the currently logged in member of staff will be listed in the Staff Involved panel. 5. Enter the information required in the Details panel, selecting from the drop-down lists where applicable. The Recorded By and Lesson Information fields are populated automatically when the behaviour incident is saved. 36SIMS Learning Gateway for Teachers

07 Using Behaviour Incidents 6. To add any additional students to the Students Involved panel, click the Add Students button to display the Student Search dialog. 7. By default, the Student Search My Students radio button is selected and a list of your current students is displayed. To search for a specific student, select the Student Search by Name radio button then enter any First Name and Surname information then click the Search button to display a list of names that meet your search criteria. 8. Select the check boxes for each additional student you wish to include in the behaviour incident. 9. Click the Select button to return to the Students Involved panel that is now populated with the selected student(s). The Points field is automatically populated with the number of points from the Maintain Behaviour Incidents Detail panel. SIMS Learning Gateway for Teachers 37

07 Using Behaviour Incidents 10. Enter the information required for each student in the Students Involved panel, selecting from the drop-down lists where applicable. Click the Apply To All button to enter information for multiple students at once (please see Applying Information to Multiple Students on page 54). Click the Delete button to remove a student from the incident. Delete button 11. To add another member of staff, click the Add Staff button in the Staff Involved panel to display the Staff Search dialog. 12. Enter any Surname and First Name information for a current member of staff then click the Search button to populate the list on the right-hand side of the dialog. 13. Select the check boxes for each additional member of staff you wish to include in the behaviour incident. 14. Click the Select button to return to the Staff Involved panel that is now populated with the selected staff member(s). 15. If necessary, select the staff member s Role from the drop-down list. Click the Delete button to remove a member of staff from the behaviour incident. 16. Click the Save button to record the behaviour incident. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Behaviour Incidents Detail panel. 38SIMS Learning Gateway for Teachers

07 Using Behaviour Incidents Creating a New Behaviour Incident via the Behaviour Page To create a new behaviour incident without using an attendance register, you can use the Behaviour Page. 1. From the SIMS Learning Gateway navigation bar on the left-hand side of the screen, click the Behaviour Page hyperlink to display the Maintain Behaviour Incidents Detail panel. SIMS Learning Gateway for Teachers 39

07 Using Behaviour Incidents 2. Click the New Behaviour Incident button to create a behaviour incident. The Date Occurred field will already be populated. The currently logged in member of staff is automatically added to the Staff Involved panel. 3. Enter the information required in the Details panel, selecting from the drop-down lists where applicable. The Recorded By field is automatically populated when the incident is saved. 4. From the Students Involved panel, click the Add Students button to display the Student Search dialog. By default, the Student Search My Students radio button is selected and a list of your current students is displayed. To search for a specific student, select the Student Search by Name radio button then enter any First Name and Surname information then click the Search button to display a list of names that meet your search criteria. 5. Select the check boxes for each student you wish to include in the behaviour incident. 6. Click the Select button to return to the Students Involved panel that is now populated with the selected student(s). 40SIMS Learning Gateway for Teachers

07 Using Behaviour Incidents The Points field is automatically populated with the number of points from the Maintain Behaviour Incidents Detail panel. 7. Enter the information required for each student in the Students Involved panel, selecting from the drop-down lists where applicable. Click the Apply To All button to enter information for multiple students at once (please see Applying Information to Multiple Students on page 54). Click the Delete button to remove a student from the incident. Delete button 8. To add another member of staff, click the Add Staff button in the Staff Involved panel to display the Staff Search dialog. 9. Enter any Surname and First Name information for a current member of staff then click the Search button to populate the list on the right-hand side of the dialog. 10. Select the check boxes for each additional member of staff you wish to include in the behaviour incident. 11. Click the Select button to return to the Staff Involved panel that is now populated with the selected staff member(s). 12. If necessary, select the staff member s Role from the drop-down list. Click the Delete button to remove a member of staff from the behaviour incident. 13. Click the Save button to record the behaviour incident. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Behaviour Incidents Detail panel. SIMS Learning Gateway for Teachers 41

07 Using Behaviour Incidents Editing a Behaviour Incident To edit a behaviour incident, complete the following procedure: 1. From the SIMS Learning Gateway panel, click the Behaviour Page hyperlink to display the Maintain Behaviour Incidents browser. 2. Enter the search criteria for the behaviour incident that requires editing. 3. Click the Search button to display the behaviour incidents that meet your search criteria. 4. Click the Edit button for the behaviour incident that requires updating to display the details in the Maintain Behaviour Incidents Detail panel and enable editing. 5. Enter the updates for the behaviour incident. 6. When you have completed the required updates, click the Save button to record the changes. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Behaviour Incidents Detail panel. 42SIMS Learning Gateway for Teachers

07 Using Behaviour Incidents Deleting a Behaviour Incident To delete a behaviour incident, complete the following procedure: 1. From the SIMS Learning Gateway panel, click the Behaviour Page hyperlink to display the Maintain Behaviour Incidents browser. 2. Enter the search criteria for the behaviour incident that requires editing. 3. Click the Search button to display the behaviour incidents that meet your search criteria. 4. Click the Edit button to display the details for the behaviour incident that requires deleting. 5. Click the Delete button to display a confirmation dialog. NOTE: A behaviour incident cannot be deleted if the associated student(s) has attended a detention (in the past or future) for the behaviour incident. If the detention is in the future but has not been attended, you can delete the behaviour incident as normal, which will also delete the associated detention. 6. Click the Yes button to delete the behaviour incident. SIMS Learning Gateway for Teachers 43

08 Using Achievement Records 08 Using Achievement Records Introduction Introduction... 47 Creating a New Achievement Record via the Attendance Register... 47 Creating a New Achievement Record via the Achievement Page... 51 Applying Information to Multiple Students... 54 Editing an Achievement Record... 55 Deleting an Achievement Record... 55 The Achievement Page is designed to replicate the Achievement module in SIMS. Achievement records can be created from within class registers or by clicking the Achievement Page hyperlink from the SIMS Learning Gateway panel. Creating a New Achievement Record via the Attendance Register You can create a new achievement record via the attendance register. 1. Open the required attendance register (please see Accessing the Attendance Register on page 12). 2. Click the names of the students that you wish to include in the behaviour incident. Click the Select all students button to select all the students on the register. 44SIMS Learning Gateway for Teachers

08 Using Achievement Records 3. Click the Actions button to display the menu options. 4. Select the Create Achievement option to display the Maintain Achievements Detail panel. The Date Occurred field will already be populated. Any students selected in the register will be listed in the Students Involved panel and the currently logged in member of staff will be listed in the Staff Involved panel. 5. Enter the information required in the Details panel, selecting from the drop-down lists where applicable. The Recorded By and Lesson Information fields are populated automatically when the achievement record is saved. SIMS Learning Gateway for Teachers 45

08 Using Achievement Records 6. To add any additional students to the Students Involved panel, click the Add Students button to display the Student Search dialog. 7. By default, the Student Search My Students radio button is selected and a list of your current students is displayed. To search for a specific student, select the Student Search by Name radio button then enter any First Name and Surname information then click the Search button to display a list of names that meet your search criteria. 8. Select the check boxes for each student you wish to include in the achievement record. 9. Click the Select button to return to the Students Involved panel that is now populated with the selected student(s). The Points field is automatically populated with the number of points from the Maintain Achievements Detail panel. 46SIMS Learning Gateway for Teachers

08 Using Achievement Records 10. Enter the information required for each student in the Students Involved panel, selecting from the drop-down lists where applicable. Click the Apply To All button to enter information for multiple students at once (please see Applying Information to Multiple Students on page 54). Click the Delete button to remove a student from the achievement record. Delete button 11. To add another member of staff, click the Add Staff button in the Staff Involved panel to display the Staff Search dialog. 12. Enter any Surname or First Name information then click the Search button to populate the list on the right-hand side of the dialog. 13. Select the check boxes for each additional member of staff you wish to include in the achievement record. 14. Click the Select button to return to the Staff Involved panel that is now populated with the selected staff member(s). 15. If necessary, select the staff member s Role from the drop-down list. Click the Delete button to remove a member of staff from the achievement record. 16. Click the Save button to record the achievement record. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Achievements Detail panel. SIMS Learning Gateway for Teachers 47

08 Using Achievement Records Creating a New Achievement Record via the Achievement Page To create a new achievement record without using an attendance register, you can use the Achievement Page hyperlink. 1. From the SIMS Learning Gateway navigation bar on the left-hand side of the screen, click the Achievement Page hyperlink to display the Maintain Achievements Detail panel. 2. Click the New Achievement button to create an achievement record. 48SIMS Learning Gateway for Teachers

08 Using Achievement Records The Date Occurred field will already be populated. The currently logged in member of staff is automatically added to the Staff Involved panel. 3. Enter the information required in the Details panel, selecting from the drop-down lists where applicable. The Recorded By field is automatically populated when the achievement record is saved. 4. From the Students Involved panel, click the Add Students button to display the Student Search dialog. By default, the Student Search My Students radio button is selected and a list of your current students is displayed. To search for a specific student, select the Student Search by Name radio button then enter any First Name and Surname information then click the Search button to display a list of names that meet your search criteria. 5. Select the check boxes for each student you wish to include in the achievement record. 6. Click the Select button to return to the Students Involved panel that is now populated with the selected student(s). SIMS Learning Gateway for Teachers 49

08 Using Achievement Records The Points field is automatically populated with the number of points from the Maintain Achievements Detail panel. 7. Enter the information required for each student in the Students Involved panel, selecting from the drop-down lists where applicable. Click the Apply To All button to enter information for multiple students at once (please see Applying Information to Multiple Students on page 54). Click the Delete button to remove a student from the achievement record. Delete button 8. From the Staff Involved panel, click the Add Staff button to display the Staff Search dialog. 9. Enter any Surname or First Name information then click the Search button to populate the list on the right-hand side of the dialog. 10. Select the check boxes for each member of staff you wish to include in the achievement record. 11. Click the Select button to return to the Staff Involved panel that is now populated with the selected staff member(s). 12. If necessary, select the staff member s Role from the drop-down list. Click the Delete button to remove a member of staff from the incident. 13. Click the Save button to record the achievement record. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Achievements Detail panel. 50SIMS Learning Gateway for Teachers

08 Using Achievement Records Applying Information to Multiple Students You can apply the same information to multiple students at once. The following process assumes you are creating a new achievement record/behaviour incident or have accessed an existing achievement record/behaviour incident via the Maintain Achievement Browse/Maintain Behaviour Incidents Browse panel. Although the following graphics are for an achievement record, the same steps apply for a behaviour incident. 1. In the Students Involved panel, click the Apply To All button to display a pop-up window over the student list. By default, all the students in the list are selected and are highlighted in grey. 2. If you do not need to apply the information to all the students in the list, click each exception to deselect them. TIP: If necessary, you can move the pop-up window and use the scroll bar on the Students Involved panel to view the students in the list. 3. Enter the required information. 4. Click the Apply button adjacent to each field entered or drop-down list item selected. 5. Click the Close button to return to the Students Involved panel. SIMS Learning Gateway for Teachers 51

08 Using Achievement Records Editing an Achievement Record To edit an achievement record, complete the following procedure: 1. From the SIMS Learning Gateway panel, click the Achievement Page hyperlink to display the Maintain Achievements browser. 2. Enter the search criteria for the achievement record that requires editing. 3. Click the Search button to display the achievement records that meet your search criteria. 4. Click the Edit button for the achievement record that requires updating to display the details in the Maintain Achievements Detail panel and enable editing. 5. Enter the updates for the achievement record. 6. When you have completed the required updates, click the Save button to record the changes. If there are any issues with the entered data, a warning message will be displayed at the top of the Maintain Achievements Detail panel. Deleting an Achievement Record To delete an achievement record, complete the following procedure: 1. From the SIMS Learning Gateway panel, click the Achievement Page hyperlink to display the Maintain Achievements browser. 2. Enter the search criteria for the achievement record that requires editing. 52SIMS Learning Gateway for Teachers

08 Using Achievement Records 3. Click the Search button to display the achievement records that meet your search criteria. 4. Click the Edit button for the achievement record that requires deleting. 5. Click the Delete button to display a confirmation dialog. 6. Click the Yes button to delete the achievement record. SIMS Learning Gateway for Teachers 53

10 Viewing Student Information 10 Viewing Student Information Student Search Page... 61 Student Summary... 62 Student Search Page Click the Student Search Page link to display the Student browser, which provides access to SIMS student records. Searching is performed in the same way as in the Find Student browser in SIMS. When you have performed a Search, click the name of a student to display their Student Summary page, which contains seven panels: Student Basic Information Student Session Attendance Summary Student Lesson Attendance Summary Student Conduct Summary Student Assessment Summary Student Classes View Reports 54SIMS Learning Gateway for Teachers

10 Viewing Student Information Student Summary Student information can also be accessed by clicking the name of a student in an Attendance Register or Marksheet. Click the Back link to return to the Attendance Register or Marksheet. You cannot edit this information, it is provided for reference purposes only. The Student Basic Information, Student Session Attendance Summary, Student Lesson Attendance Summary, Student Classes and View Reports panels provide links that when clicked, display detailed SIMS information about the student. More Information: Viewing Reports on page 66 Viewing Report Cards on page 68 Student Basic Information The Student Basic Information panel displays a student s name, gender, date of birth and age. You can access more student information, available via the More Student Details hyperlink. Student Registration Information SIMS Learning Gateway for Teachers 55

10 Viewing Student Information Student Address Information Student Telephone and Email Information Student Family Home Information 56SIMS Learning Gateway for Teachers

10 Viewing Student Information Student Medical Information Student Ethnic Cultural Information SIMS Learning Gateway for Teachers 57

10 Viewing Student Information Student Additional Information Student School History Information SEN Summary Information 58SIMS Learning Gateway for Teachers

10 Viewing Student Information Viewing Reports The View Reports panel provides access to profile and assessment reports that have been published for students you teach. Click the triangle to display all the reports in the category. Categories are assigned by the school. Similar reports are grouped together. Click the List button to display all reports as a list with the most recent on top. Click the By Category button to sort reports. To view an online report: 1. In the View Reports panel, locate the report you wish to view. Use the By Category and List buttons to help locate the report you require. SIMS Learning Gateway for Teachers 59

10 Viewing Student Information 2. Click the report you wish to view to display the File Download dialog. 3. Click the Open button to display the online report. IMPORTANT NOTE: Microsoft Windows Vista and Windows 7 users might be prompted for their log in credentials. If prompted, enter your SLG User name and Password again and click the OK button to view the online report. NOTES: Schools can choose to publish online reports as Microsoft Word or Adobe PDF files. To view Word files, Windows users will need Microsoft WordPad or Microsoft Office installed on their computer. Mac users will need TextEdit or Microsoft Office installed on their computer. To view PDF files, you will need Adobe Acrobat Reader installed on your computer, available from the Adobe website: (http://get.adobe.com/uk/reader/) 60SIMS Learning Gateway for Teachers

12 Viewing Staff Information 12 Viewing Staff Information Staff Search Page... 93 Staff Search Page Click the Staff Search Page link to display the Staff Search page, which provides access to SIMS staff records. Searching is performed in the same way as in the Find Staff browser in SIMS. When you have performed a Search, click the name of a staff member to display their Staff Summary page, which contains two panels: Staff Basic Details Staff Groups SIMS Learning Gateway for Teachers 61

I Index Both panels provide links that when clicked, display detailed SIMS information about the staff member and their timetable. NOTE: System Manager permissions control the range of staff data that is visible. For more information on setting up permissions, please refer to the System Manager handbook. 62SIMS Learning Gateway for Teachers