GUJARAT TECHNOLOGICAL UNIVERSITY SECOND FLOOR, ADMISSION BUILDING, L.D. COLLEGE OF ENGG. CAMPUS, NAVRANGPURA, AHMEDABAD 380015. SHORT TENDER NOTICE NO 4/2010-11 for providing Desktop and laptop Gujarat Technological University invites tenders directly from authorized dealer or distributer under two bid systems from interested parties for providing Desktop and laptop. SHORT TENDER NOTICE NO. 4/2010-11 The last date of Collecting Tender Document is 9.8.10 up to 15 Hrs. The last date of submission of Tender is 10.8.10 up to 12 Hrs. The date for opening of Tender (Technical bid) is 10.8.10 up to 14.30 Hrs. The date for opening of Price Bid of eligible Tender is 11.8.10 up to 14.30 Hrs. Tender fee (Non Refundable) Rs 500/-is required to be paid for collecting Tender Document in the form of Demand Draft in favor of GUJARAT TECHNOLOGICAL UNIVERSITY, payable at Ahmedabad. EMD (Refundable) Rs 10000/-is required to be paid along with the tender document in the form of Demand Draft in favor of GUJARAT TECHNOLOGICAL UNIVERSITY, payable at Ahmedabad. Tender Documents received late / incomplete without requisite papers and Demand Draft for tender fee and EMD shall be summarily rejected. GUJARAT TECHNOLOGICAL UNIVERSITY reserves the right to accept or reject any tender, without assigning any reasons. The interested parties can collect the tender document and the duly filled-in tender may be submitted to GUJARAT TECHNOLOGICAL UNIVERSITY at address bellow on or before the last date of submission of tender as referred above. GUJARAT TECHNOLOGICAL UNIVERSITY 2 nd Floor, Admission Building, L.D. College of Engg. Campus, Ahmedabad 380 015. Phone No 26300499 / 599 Fax No 26301500 Email info@gtu.ac.in Website www.gtu.ac.in 1
GUJARAT TECHNOLOGICAL UNIVERSITY 2 nd Floor, Admission Building, L.D. College of Engg. Campus, Ahmedabad 380015. Phone No 26300499 / 599 Fax No 26301500 Email info@gtu.ac.in Website www.gtu.ac.in SHORT TENDER NOTICE NO 4/2010-11 For providing Desktop and laptop The last date of Collecting Tender Document is 9.8.10 up to 15 Hrs. The last date of submission of Tender is 10.8.10 up to 12 Hrs. The date for opening of Tender (Technical bid) is 10.8.10 up to 14.30 Hrs. The date for opening of Price Bid of eligible Tender is 11.8.10 up to 14.30 Hrs. Tender Fee 500/- 2
GUJARAT TECHNOLOGICAL UNIVERSITY SHORT TENDER NOTICE NO 4/2010-11 For providing Desktop and laptop GENERAL CONDITIONS The tenderer should invariably submit his tender in sealed cover which contains two sealed covers namely (1) E.M.D. And Technical Bid Cover (2) Commercial bid Cover. EMD AND TECHNICAL BID COVER I) EMD and Technical Bid cover should contain EMD in form of demand draft of an amount as mention in Annexure - I. In case of tender without EMD, commercial bid cover will not be opened. THIS MAY PLEASE BE NOTED. II) Technical Bid should contain original copy of tender including all documents as per tender requirement (except Commercial Bid Document) along with attested copies of GST and CST Registration Certificate, PAN, and other certificate documents as per check list. III) Tenderer should also furnish the details on nature of constitution of their firm; names and addresses of the Partners/ Proprietors/Directors and also the details of sister concerns if any. Submission of authorised dealer or distributer letter from manufacturer is must. COMMERCIAL BID Commercial Bid should contain only rates/prices of items per unit inclusive if all taxes. SECURITY DEPOSIT Successful tenderer has to submit security deposit of Rs. 10000 in the form of bank guarantee valid up to warranty period. EMD will be refunded after submission of security deposit. BROCHURE OR PAMPHLET The tenderers are required to submit the Brochure or pamphlet for the Desktop and laptop quoted with all specification. WARRANTY (a) (b) Warranty Tenderer should mention clearly about Comprehensive onsite warranty minimum one year from the date of installation of Desktop and laptop. Maintenance service You will provide free maintenance services during the period of warranty. 3
VALIDITY OF TENDER Tenderers are requested to note that their offer must be valid for acceptance minimum for a period of 1 month from the date of opening of tender. Offer with less validity period will be rejected. Silence in this regard will be considered that the offer is valid for 1 months from the date of opening. DELIVERY PERIOD/ PENALTY Delivery period for supplying the stores should be 3 week from the date of order. You have to provide free delivery at GTU office. Penalty of 0.5 % per week is imposed on late delivery. PAYMENT 100% payment will be made after successful demonstration Installation and Inspections of items at consignee place within 15 days. AUTHORIZATION When a tenderer is not a manufacturer himself should submit a letter from the manufacturer authorizing him to submit quotation on his behalf. OTHER CONDITIONS The conditional offer is liable to be ignored. I / We (Name of the Tenderer) Proprietor / partner / Director hereby undertake to.supply stores conformation to your Tender Enquiry specification and abide all terms and conditions of their tender enquiry as well as invitation to tender and instructions to tenderers. Place Date Signature Name Designation Stamp of the firm 4
Annexure - I GUJARAT TECHNOLOGICAL UNIVERSITY SECOND FLOOR, ADMISSION BUILDING, L. D. COLLEGE OF ENGG. CAMPUS, TWO BID SYSTEMS NAVRANGPURA, AHMEDABAD 380015. SHORT TENDER NOTICE NO 4/2010-11 For providing Desktop and laptop Tenders are invited directly from authorized dealers or distributer for Desktop and laptop required for the GUJARAT TECHNOLOGICAL UNIVERSITY. Interested party who wish to participate in tenders can collect the tender documents from the Gujarat Technological University, by paying tender fee of Rs 500/- in the form of Demand Draft in favor of GUJARAT TECHNOLOGICAL UNIVERSITY, payable at Ahmedabad. EMD, and other essential documents for Tender should be submitted on or before 10.8.10 up to 12.00 hrs in the office of the Gujarat Technological University, second floor, admission building, L.D. college of Engg. Campus, Navrangpura, Ahmedabad 380015. Gujarat Technological University reserves all the right to reschedule, cancel or reject the tender without assigning any reasons thereof. For more details visit us at websites (1) www.gtu.ac.in Sr. Name of Item No. 1 Desktop Computer HP PRO 3090 BUSINESS PC (specification as bellow) 2 Lap Top S HP Mini 210-1042VU (specification as bellow) Quantity Tender EMD (Rs) fee (Rs) 25 500/- 10000/- 1 Specifications Desktop Computer HP PRO 3090 BUSINESS PC Operating systems windows XP Professional (available through downgrade right from genuine windows 7 professional) Chipset Intel G43 Express Processors Intel core to Duo E-7600 Graphic Intel Graphics Media Accelerator 4500 Memory 3 GB DDR-3 Hard Drive 500 GB SATA 3.0 Gb/s Hard Drive Removable Media SATA Super Multi Light Scribed DVD Writer Input device USB Key board, USB 2 Button optical scroll mouse Warranty 3-3-3 year Warranty 5
Lap Top HP Mini 210-1042VU System features Operating system installed - Genuine Windows? 7 Home Basic 32-bit Processor - Intel Atom Processor N450 * 1.66 GHz, 512 KB L2 Cache Memory Standard memory - 1 GB (1 x 1 GB) DDR2 667 MHz Storage Internal drives - 160 GB SATA Hard Disk Drive 7200 rpm Graphics Graphics - Intel Graphics Media Accelerator 3150 (shared) Expansion features Ports - 3 USB 2.0, 1 VGA port, 1 RJ45 Ethernet connector, headphone/mic combo jack Memory card device - 5-in-1 integrated Digital Media Reader for Secure Digital cards, Multimedia cards, Memory Stick, Memory Stick Pro, or xd Picture cards Media devices Speakers and microphone - Generic. Stereo Input devices Pointing device - HP Click pad with On/Off button Keyboard - 80-key (93% Full size island-style keyboard) Communications Network interface - Integrated 10/100BASE-T Ethernet LAN (RJ-45 connector) Wireless technologies - 802.11b/g WLAN Wireless capability - Bluetooth? wireless networking Power Power supply type - 40 W AC Power Adapter Battery type - 3-Cell Lithium-ion (33 Whr) Warranty - 1 year 6
FORM - I TECHNICAL BID SHORT TENDER NOTICE NO. 4/2010-11 Due date Enclosed following documents / mentioned in Tender Bid. 1. P.T.F 2. E.M.D. Paid a) Name of Bank b) Please state whether Nationalized Bank or Schedule Bank 3. Authority Letter (If tenderer is not a self manufacturer) 4. Brochure or pamphlet 5. Tender validity 6. Details of specifications 7. PAN Card & Sales-Tax document submitted 8. Delivery Period 9. Please state here that whether the Product you have offered are as per T/E specifications in all respect? Purchased and duly signed Mention Yes/No (D.D. shall be put In EMD cover) 10. Name of Proprietor/Partner/Director with Full residential address and telephone No. Fax No, etc. YES or NO Signature NAME Designation Seal of the Company 7
GUJARAT TECHNOLOGICAL UNIVERSITY L.D. COLLEGE OF ENGG. CAMPUS, NAVRANGPURA, AHMEDABAD-380015. Phone 079-2630499,599 Mail info@gtu.ac.in, URL www.gtu.ac.in SHORT TENDER NOTICE NO 4/2010-11 Commercial Bid Sr. no. Description of material Qty. Rate/Unit in Rs. Cost in Rs. 1 Desktop Computer 25 HP PRO 3090 BUSINESS PC 2 Lap Top 1 HP Mini 210-1042VU Total Cost Note Rate Should be inclusive of all taxes Date Place Seal and signature of bidder 8