BID FORM. FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF IBM SERVERS (11 Nos.), HP SERVERS (02 Nos.)& KVM Switch (02 Nos.

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1 BID FORM FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF IBM SERVERS (11 Nos.), HP SERVERS (02 Nos.)& KVM Switch (02 Nos.) - RETENDER TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 1

2 Tender COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF IBM SERVERS (11 nos.), HP SERVERS (02 Nos.) & KVM SWITCH (02 nos.)-retender Opening Date of Bid 17 th June 2015 Closing Date& Time of Bid 01 st July 2015 upto 3.00 p.m. Last date & Time of Bid Submission 01 st July 2015 upto 5.00 p.m. Technical Bid Opening Date, Time & Place 02 nd July 2015 at P.M. Venue : Conference Room of the Registrar Office, 1st Floor, Administrative Building, G.B.U., Gr. Noida. (Bidder/authorized representative of bidders may attend the bid opening proceedings on the above mentioned day and time). Earnest Money Deposit Tender Fee Completion Period Rs. 5, (Five Thousand) - (Refundable) Rs (One Thousand Fifty) - (Non-refundable) Within Contractual Period Bid System Two Tier : 1) Technical Bid 2) Financial Bid Technical Bid Shall Contain Financial Bid i. Technical specifications of each equipment quoted ii. All documents in support of commercial terms &conditions and eligibility criteria. iii. Bidders Proforma with Complete Tender set. iv. EMD in form of FDR/BG only v. Tender Fee in form of demand drafts / pay orders. The Financial Bid shall contain rate schedule only. The price shall be in words as well as in numeric numbers. TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 2

3 Name of the Organization TECHNICAL BID (BIDDER S PROFORMA) (To be submitted in separate envelope) Pl. mentioned whether a Government Company / Public Ltd. / Private Ltd. / Partnership / Proprietorship Date of incorporation/registration (pl. enclose photocopy of cert.) Specify the number of years in this line of activity by the company PAN/TIN registration No. (pl. enclose photocopy of cert.) Service Tax, Sales Tax/VAT registration No. (pl. enclose photocopy of cert.) Provide the postal address, telephone & fax numbers, and address of the nearest service center. Are you the manufacturer / authorized dealer / distributor/ retailer for the product quoted (please attached relevant certificate): Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 3

4 Detail of the item(s) supplied & installed during last three years at IITs, NIT s orcentral / State Universities or any Academic Institute of National Repute (please enclose Performance Certificate/Purchase Order/Client List) Name of the item(s) P.O. Value (Rs.) Name of the Institution, item supplied. Whether your firm has been blacklisted by any Government Organization including Universities, Institutions and Colleges during last three years. (Yes / No) TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 4

5 DECLARATION I/We hereby declare that the information given in the technical bid by the undersigned is correct and fulfill all conditions as published in the tender document. (SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. ADDRESS : Tel./Mobile No.:... ID :. TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 5

6 TECHNICAL SPECIFICATION OF ITEM S.No. Item Description Qty. 1 IBM Make X3650M3 Server Rack Mountable capable to handle two processor Intel Xeon Quad Core (2.66 GHz, 1066 GHz FSB, 12 MB L3 Cache). 12 GB RAM ECC DDR III 1333 MHz memory. IBM 3x300 GB HS SAS 15k rpm HDD, Raid Controller supporting RAID 0/1/5 with minimum 8 Drive support. Sr. No. 06TY179, 06TY166, 06TY184, 06TY192, 06TY187, 06TY178, 06TY191 2 Additional Processor: Intel Xeon Quad Core (2.66 GHz.,1066 GHz FSB,12 MB L3 Cache), D-Link 8-Port KVM Switch 01 4 Avocent 8-Portr KVM switch 01 5 Altusen Hideaway Rack Mountable LCD with Keyboard & Mouse (ALTUSEN Hideaway KVM console - 19") 6 IBM SYSTEM X 3650 XEON QUAD X Ghz, Intel 5000 Series Chipset, 8 GB RAM, 900GB (3x300GB) SAS HDD, DVD Writer Sr. No. 99ME651, 99ME657, 99ME652, 99ME649 7 HP Proliant, ML370G5 Quad Core 2.3 GHZ 5*146 GB SAS HDD processor, 8 GB (2GB*4) RAM, 5*146 GB SAS HDD, DVD Writer Sr. No. SGH832XKVK, SGH832XKVJ TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 6

7 GENERAL TERMS AND CONDITIONS 1. Detailed information about the items, specifications are available in tender document which can be downloaded from the University website 2. Offer should be submitted in two parts, in two separate envelops; 1) Technical Bid and 2) Financial Bid. These two envelops shall be sealed in a common cover and addressed/sent to The Registrar, Gautam Buddha University, Greater Noida, Gautam Budh Nagar (U.P.) super scribing Tender against Tender Advt. GBU/S&P/04/2015 dt , Name of work : Comprehensive AMC of IBM Servers (11 Nos.), HP Servers(02 Nos.) & Switch (02 Nos.) so as to reach us on or before last day of submission. 3. The Technical Bid and Financial Bid should be duly filled up. 4. The technical bid of the bidders will be opened first and the financial bid will be opened only of technically qualified. 5. The Technical Bid shall contain all documents in support of offered items specifications, commercial terms & conditions and eligibility criteria along with the page number for cited specifications in the company brochure for the particular item. 6. The Financial Bid shall contain rate schedule only. The price shall be in words and numeric numbers both. 7. Eligibility Criteria: All the participating firms should meet the following qualifying criteria. The firm should be a registered supplier for such items. Following documents are required to be submitted with Technical Bid, to qualify eligibility criteria: (a) Sales Tax/VAT registration certificate. (b) (c) (d) (e) (f) (g) (h) (i) PAN and TIN number should be mentioned. The firm/company should have experience of similar work with institute of National repute. The company should also furnish a list of clients of last 3 years (certificates obtained from these institutions regarding satisfactory work may also be required from the bidders). Audited balance sheet for previous three financial years should be submitted. Name of branch offices & service centers. Earnest Money Deposit (EMD) is required to be submitted in the form of FDR/BG and Tender Fee in form of DD/Pay Order in favour of Gautam Buddha University payable at Delhi/Noida/Greater Noida along with the Technical Bid. If supply is not made within the prescribed period EMD would be forfeited. An Authorization Letter from IBM/HP as authorized service partner is must for the participating firms. Authorized signatory should sign with rubber seal on all pages. Bids without authorized signature and seal will be rejected. The vendor shall submit an affidavit (duly notarized)on Rs.10/- stamp paper to the effect that the firm has never been blacklisted by any Government organization including Universities, Institutions and Colleges. 8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through s or FAX will not be considered. TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 7

8 9. The technical bids will be opened on scheduled date and time in the presence of the bidders/authorized representatives of bidders. Suppliers intending to attend the tender opening should intimate in advance. 10. The cost of the tender is Rs.1050/- (Rupees One Thousand Fifty only) inclusive of taxes (Nonrefundable) and it shall be paid separately in the form of DD/Pay Order, drawn in favour of Gautam Buddha University payable at Noida/Greater Noida/Delhi and should be attached with technical bid envelope. 11. The EMD of the successful bidder will be retained for entire AMC period and return after Completion of the AMC periodto the satisfaction of the Gautam Buddha University. The EMD of the unsuccessful bidders will be returned to the concerned immediately after finalization of the tenders. No interest will be paid on EMD in any case. 12. The Small Scale Units registered with National Small Industries Corporation (NSIC) are exempted from Tender Fee & EMD subject to provide a copy of registration certificate. 13. Financial Bid should be valid for one year from the last date of receipt of the tenders. 14. No revision of price bid will be allowed once the price bids are opened. 15. No increase in price will be allowed after our work order(s) are placed. 16. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected. 17. Vendors are informed that once the companies are shortlisted based on the eligibility criteria and technical specification, only then the financial bids of the firms that meet the eligibility criteria, technical specification / requirements would be opened. 18. Conditional tenders will not be accepted. 19. Any cutting and overwriting in the financial bid will not be accepted. 20. GBU reserves the right to change the order quantity or split the orders among multiple vendors without assigning any reason (s) whatsoever. 21. GBU reserves the right to reject any or all the tenders without assigning any reasons whatsoever. 22. All legal proceedings, if necessity arises to the University may be any of the parties (University or Contractor/Supplier) shall have to be lodged in the courts situated at Distt. GautamBudh Nagar and not elsewhere. SPECIAL TERMS& CONDITION The AMC will be governed by the following Special terms & conditions: 1) The prices quoted should be inclusive of all taxes. 2) The payment shall be made on quarterly basis on receipt of necessary bills and after getting satisfactory performance report received from the department concerned. No advance payment shall be made. 3) Complaints, if any pertaining to the items should be attended immediately. In exceptional cases when the item cannot be repaired in the University, a written permission must be taken from the In-charge (computer center) to get repaired outside the University. The TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 8

9 University will not make any payment towards the to and fro transportation of the equipment. 4) Quarterly Preventive maintenance. Failure to do so shall attract penalty as deemed fit. 5) Call response 6 hrs.max. for critical call and 8 hrs. max for a normal call. 6) AMC type: Comprehensive all hardware covered. Normal software support. 7) If the services rendered by the firm appear to be poor/unsatisfactory at any time and also if any of the aforesaid conditions are violated, the AMC will be terminated immediately. Registrar Gautam Buddha University TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 9

10 ACCEPTANCE I/We accept the above terms and conditions and shall comply with them strictly. SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. ADDRESS : Tel./Mobile No.:... ID :. TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 10

11 FINANCIAL BID FOR CAMC OF IBM SERVER (11 Nos.), HP SERVER (02 Nos.) & KVM Switch (02 Nos.) S.No Item Description Qty. Unit Price (Rs.) for AMC 1 IBM Make X3650M3 Server Rack 07 Mountable capable to handle two processor Intel Xeon Quad Core (2.66 GHz, 1066 GHz FSB, 12 MB L3 Cache). 12 GB RAM ECC DDR III 1333 MHz memory. IBM 3x300 GB HS SAS 15k rpm HDD, Raid Controller supporting RAID 0/1/5 with minimum 8 Drive support. Sr. No. 06TY179, 06TY166, 06TY184, 06TY192, 06TY187, 06TY178, 06TY191 2 Additional Processor: 07 Intel Xeon Quad Core (2.66 GHz.,1066 GHz FSB,12 MB L3 Cache), Total (Rs.) 3 D-Link 8-Port KVM Switch 01 4 Avocent 8-Portr KVM switch 01 5 Altusen Hideaway Rack Mountable LCD with Keyboard & Mouse (ALTUSEN Hideaway KVM console - 19") 6 IBM SYSTEM X 3650 XEON QUAD X Ghz, Intel 5000 Series Chipset, 8 GB RAM, 900GB (3x300GB) SAS HDD, DVD Writer Sr. No. 99ME651, 99ME657, 99ME652, 99ME TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 11

12 7 HP Proliant, ML370G5 Quad Core 2.3 GHZ 5*146 GB SAS HDD processor, 8 GB (2GB*4) RAM, 5*146 GB SAS HDD, DVD Writer Sr. No. SGH832XKVK, SGH832XKVJ 02 Grand Total Total cost of the offer is Rs. in words (Rupees. I abide by all the terms & conditions of the tender. (SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 12

13 ACCEPTANCE I/We accept the terms and conditions and shall comply with them strictly. DECLARATION 1. The rates quoted are inclusive of all and F.O.R University site. 2. The information given in the financial bid by the undersigned is correct. (SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. ADDRESS : Tel./Mobile No.:... ID :. TENDER BID : CAMC FOR IBM Server, HP Server & KVM Switch (GBU/S&P/04/2015 dt ) Page 13

INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS 1. This document set contains the following: a) Terms and conditions of the Tender - Pages 2 & 3 b) Details of the Firm offering this Quote - Page 4 c) Technical Compliance & Quotation