Berryville School Technology Assistance Handbook 2017-18 It's more fun to compute...kraftwerk 1981 This handbook is designed to help you with all your Technology information. P. 2 - Setting up your Classroom Computer P. 3 - Preferred Method of Hooking up your Desktop PC P. 3 - What is Windows Login Screen? P. 4 - How to log into the Bobcat Network On Campus P. 4 - Bobcat Web Email P. 5 - Signing up and keeping track of your (Professional Development) ESC Workshops P. 6 - Signing up for Arkansas IDEAS AETN P. 6 - Logging into your Class Webpage on the District Website P. 7 - Links to School/Staff Forms: P. 8 - Important Information About Your Classroom Computer P. 8 - Saving to your folder on the Bobcat Server P. 8 - Saving Your Documents to the Server P. 9 - Setting up Your ipad Apple ID Account P. 11 Obtaining Your Google Gmail Account P. 11 Use of Personal Technology Devices Ed Wallace Berryville School Technology Coordinator 870-480-4620 ext. 3243 Daniel Smith Berryville School Network Administrator 870-480-4620 ext. 3290 1
Setting up your Classroom Computer Each classroom is equipped with a teacher desktop computer, ipad, laptop, Elmo, projector, and phone. Some rooms have student computers as well. Where the network cable comes down from the ceiling is where you must locate your desk and computer. We have lines in these locations for a reason and cannot move them to another area in the room. Do not set the Desktops on the floor. They must be placed on your desk, or a table or something sturdy. You will receive one hour Technology in-service credit for setting up your computer. Please be sure to list this in your ESC account for proper credit. List the event as Setting up your computer. It is our District Technology Policy that employee s will not download any software, screen savers, photo s or music onto your classroom computer. Do not change any settings or backgrounds. Technology will change your computer back to the original settings if any of these changes are found. It is your responsibility to keep your monitor, CPU, and keyboard clean and dust free during the year. Not maintenance or custodial department. No food or drinks are allowed around your computer, student computers and computer labs. 2
Preferred Method of Hooking up your Desktop PC 1. Plug Ethernet cable into an Ethernet jack. 2. Plug other end of that cable into your phone to the jack labeled 10/100 SW 3. Plug another Ethernet cable into the phone jack labeled 10/100 PC 4. Plug the other end of that cable into your computer. Ethernet Jack Phone PC What is Windows Login Screen? When you first turn on your computer you will see a similar Windows log-in screen. Through this log-in screen, provides a single view of the Bobcat network. Windows Desktop is a database that holds information about Berryville staff users and network resources everywhere on the network. Users log in once to access our Bobcat network. 3
How to log into the Bobcat Network On Campus Every employee is given a Username and Password to log into the Bobcat Server and email when you are on campus Windows based computers. You will use the same Username and Password for each. Username First part of your email address before the @ Password First time will be Password1 and then you must reset to your choosing Bobcat Web Mail There are two prescribed ways to access school email. When away from school use the following: 1. Bobcat Web Mail Access your email from the Bobcat Home WebPage at www.bobcat.k12.ar.us Log into Bobcat Email using your Username and Password (Same as used for logging into Bobcat Network) 2. Preferred way to access your email at School 1) Click on the lower left hand corner Windows icon 4
2) Click on All Programs 3) Scroll down to folder Microsoft Office and click 4) Scroll down to Microsoft Outlook and click, hold and drag down to very bottom tray of your desktop screen as a shortcut. 5) With the full Microsoft Outlook Program, you have the ability to do more and organize your files better. Plus when internet is down you still have local access to your email. Signing up and keeping track of your (Professional Development) ESC Workshops ESC Home Page: http://www.escweb.net/ar_esc/ Go to this link to create a new account Signup for a FREE account to manage all your Professional Development. 1. In the Quick Links menu to the left hand side of page Click on User Account 2. Below the Account Sign-in, skip to the blue link Click here to create a new account click on this 3. Fill out the form a) Primary Email: Your newly issued school email address b) Secondary Email: Your home/personal email address c) Organization: Choose - Ozarks Unlimited Resources Educational Cooperative d) Site: Choose - Berryville School District 5
e) School: Choose - Building you are assigned to f) Position: Select closest to your description g) Password: Type one you will remember and please record this in a safe place Signing up for Arkansas IDEAS AETN WHAT IS IDEAS? ArkansasIDEAS connects K-12 educators with quality, ADE-approved professional development and educational opportunities, as well as a wide range of trainings on multiple platforms, thousands of classroom resources, and state and national initiatives, such as Common core, STEM and TESS. 1. Go to this link: https://ideaslms.aetn.org/login/index.php 2. Look for button Create new account click 3. Fill out form 4. Choose organization: 1) Click Arkansas Department of Education 2) Click Ozarks Unlimited Resource Education Service Coop 3) Click Berryville School District 4) Click Your assigned Building 5) Click OK Logging into your Teacher Webpage on the District Website www.bobcat.k12.ar.us Once the Tech Dept. receives all your information from central office a webpage will be available to you on the District Website. At the New Hire s Training PD you will receive a handbook/guide how to maneuver 6
within your pages. For beginning purposes once you go to our District Website you can do the following: At top of page above the BIG BERRYVILLE banner: Click on Select Campus Here Select your assigned campus and your campus page comes up Scroll to the bottom right hand corner of this campus page and Click on Log In Login: the first part of your email address before the @ only Password: First time login will be your last name lower case which you must change and then fill in your profile information. Go to the Teacher Webinar: Teacher Website 101 http://www.gabbart.training/index.php?pageid=125600_3 Begin learning how to use the wonderful features of our website. Video is 43 minutes. It is important to setup your page so you can post your Lesson Plans for your Building Principal and parents to view. There are short training videos on how to submit your lesson plans. 7
Important Information About Your Classroom Computer The computers in your classroom are not your personal computers. They are assigned to the room, not the employee. No food or drinks around the computer or printer. Due to the fact that the computers can, and do crash, do not keep any personal or important documents on the computer. Save school/work documents to the Bobcat Server or a memory stick (best practice). There is a program that s installed on your computer to automatically run; this is End Point Protection, which replaced AVG. It is a virus protection program for our network and your computer. Please do not cancel this program while it is running. It is very important to protect your computer, and our network. You are also responsible for keeping your computer clean and dust free. Saving to your folder on the Bobcat Server Saving work related documents, etc. to your folder on the Bobcat server is easy and a safe way to store your work documents. This also comes in handy if you have to move to a different classroom. As long as you log into the server as yourself, you can access your folder on the network anywhere in the District. Saving Your Documents to the Server To your folder on the Bobcat Server: Your ID\\(bvsdfs01\facultyhome) (Z:) click on this then the desired folder you wish to save document. 8
DO NOT SAVE PERSONAL PICTURES OR FILES TO THIS DRIVE! To a USB Memory Stick USB sticks or sometimes called flash drives, are by far the best way to save your documents if you need to access them from home. They may be purchased at Wal- Mart or any other electronic store. They come in a variety of sizes of GB. Be sure when you purchase one it is at least 8 GB or larger. Remember, when you save anything to the Bobcat Server, you will not be able to access the Server from home. Setting up Your ipad Apple ID Account Directions to Creating a NEW FREE Apple ID 1. MUST first open the App Store icon on the ipad assigned to you and stays with your room. 2. Choose any FREE app to install 3. Tap the FREE box 4. Tap the INSTALL APP 5. Tap the Create New Apple ID 6. Window with Confirm your Country of Region appears tap Next 7. Welcome to the itunes Store window appears SCROLL down to bottom of this window and tap Agree Box 8. I have read and agree to the itunes Store Terms & Conditions tap Agree again 9
9. Apple ID and Password window appears 1) Email (your ID)@bobcat.k12.ar.us 2) Password Set one that you remember for everything and record in place of safe keeping! 3) Verify Same one as previous step 10. Security Info Must answer next 3 questions 11. Optional Rescue Email (I would leave blank) 12. Date of Birth Please put your actual date! 13. Subscribe to emails Subscribe OFF Subscribe OFF 14. Tap Next 15. Billing Information None should be checked 16. Skip itune Gift Cards and itunes Gifts 17. Billing Address Title select one First Name type your first name Last Name type your last name Address 902 W. Trimble Ave. City Berryville State AR Zip 72616 Phone 870-480-4620 18. Verify Your Account Go to your school email and open the email from Apple 19. Follow the directions to verify your new ID and account 20. Once you ve verified, this will be your School Apple ID. You are ONLY to download free apps. This ipad is only for school purposes. If you should need an app that is not free, contact the Tech Dept. for a voucher to purchase. 10
Obtaining Your Google Gmail Account Google Gmail accounts are given to faculty only after completing - Google Drive Essential Training with Jess Stratton. This training is available via your Arkansas IDEAS account by accessing this website and then following the links for Lynda.com. Once you ve connected to Lynda.com, then search for the online course Google Drive Essential Training. This course is about 1 ½ hrs. long, and there is a certificate of completion at the end of the training. You will need this certificate to present to the Daniel Smith dsmith@bobcat.k12.ar.us (Network Administrator) to have your Gmail account activated. Once your account has been activated you can then have access to Google Classroom which has a ton of great educational tools. Never, use personal gmail or other email accounts to share or use for instructional purposes with your students. This is prohibited by the Technology User s Agreement you have signed. Use of Personal Devices The only personal device you are allowed to connect to and use on campus is your cell phone. You cannot bring and connect to the school servers any personal computers, programs, or other devices. This is policy to keep our network secure from unwanted virus, spam, bugs, and malicious programs that a personal home device could possibly carry into our systems. 11