Keeping Important Data Safe and Secure Online Norm Kaufman
Examples of Important Data Passwords and Secret Answers Personal Documents (Licenses, Passports, Insurance Cards, Credit Cards) Social Security Numbers Health Proxy/Living Will Financial Data Tax Data Medical/Benefits Personal Requests
Storing Important Data Online Why Would You Want To Do It? Personal Documents Are Difficult To Replace Scan and Store Them Online In Case of Emergency e.g. Hurricane Already Doing It icloud Drive Retrieve Data Away From Home Share With Family/Trustee in an Emergency Less Information to Carry With You
Agenda Password Managers File Hosting Services Encrypting Folders and Files Using Apple Tools What I Use
Password Managers Limited Features Full Featured Apple s Keychain DashLane LastPass 1Password
Someone Stole My Password So I Changed The Name of My Dog. Anonymous
I needed a password eight characters and one capital. So, I picked Tallahassee, Snow White and the Seven Dwarves. -Anonymous
Why Use A Password Manager Avoid Using Weak Passwords (64%) Avoid Reusing Passwords (59%) Auto Create Long, Complex, Unique Passwords: 1H7FkP9pa!P$ Passwords Stored Encrypted Only You Have Crypto Key A Place To Store Secure Notes Only Need To Remember One Password But Don t Forget It
Apple s Keychain A Basic Password Manager By Apple Safari, Mail, ios Apps, Routers (OS and ios) Strong Security 128 Bit AES For Tutorial: Designed For Simplicity How to Access Passwords https://youtu.be/og2ra10hw6u For FAQ apple.co/2kd9upf On Mac: Safari Preferences and also in Applications Folder>Utility Folder On Mobile Device: Settings>Accounts & Passwords Negatives: Doesn t work on Chrome or non Apple Devices; not easy to share
Full Function Password Managers Dashlane 1Password Strong Security 256 Bit AES (cloud) 2 Factor Verification Auto Fill, Auto Password Create, Auto Password Change, Form Fill, Secure Notes Implemented as Browser Extensions on The Mac and as Apps On Mobile Devices Work on Apple, Windows, Linux Cloud Based Negatives: Targets of Hackers
Sample Vault Entree
LastPass Emergency Access A Useful Side Feature
Agenda Password Managers File Hosting Services Encrypting Folders and Files Using Apple Tools What I Use
Many File Hosting Sites
File Hosting Desirable Features: 1.Strong Security and Privacy 2.File Sharing/Collaboration Capability 3.Easy To Use 4.Service Has An ios App 5.Some Backup Capability
icloud Drive on Mac icloud Drive is Contained in Apple s icloud 128 Bit AES Stores User Created Folders/Files Mac Apps ios Apps Data Syncs Data; Not a Backup Service Negatives: File Sharing is Limited & Only Can Be Used On Apple Devices
icloud Drive On ios Tap The Files App
Dropbox Popular, Versatile, Easy To Use File Storage For All File Types Easy Collaboration AES Encryption But a Few Employees Can Access Your Files For Legal Reasons Has 2 Factor Authentication Syncs With All Devices Has ios App That Interfaces With Other ios Apps Negative: Dropbox Hacked in 2012
Google Drive Popular; Provides Substantial Free Storage Converts File Types To Its Own Preferences Integrated With Docs, Sheets, Draw, Slides, Forms, and Sites Collaboration AES Encryption But Employees Can Access Your Files Syncs With All Devices Has ios App That Works With Other ios Apps
SpiderOak High Security (AES Encryption) No Knowledge; Employs Cannot Access Data Uses a Combination of 2048-Bit RSA and AES 256 Bit Encryption All File Types Collaboration & File Sharing File Backup Capability ios App Limited Features Syncs Across Devices Negative: Somewhat Confusing to Use
File Hosting Summary icloud Drive Dropbox Google Drive SpiderOak Strong Security Sharing Collaboration Yes Employees Can Access Employees Can Access & Ad Driven Company No Yes Yes Yes Yes - Each Shared Folder Has Unique Encryption Easy To Use Yes Yes Somewhat Confusing ios App Yes Yes Yes Yes - Not Feature Rich Backup No Limited Backup Limited Backup Backup Biggest Vulnerability is Poor Password Practices
Agenda Password Managers File Hosting Services Encrypting Files and Folders Using Apple Tools What I Use
Use Print to PDF to Encrypt Files Open Apple Document Select Print Click PDF Button Select Save as PDF Name Your File Select Security Options Enter Password and Save Results in PDF Requiring Password
Features of Encrypted PDF Files Uses 128-bit RC4 Algorithm Not As Good As AES But Good For Day to Day Use Readable on ios devices and On Most PDF Viewers Can Be Stored On Line e.g. Dropbox Can Be Sent Via Email
Use Disk Utility to Encrypt Folders 1. Create Folder on Desktop 5. Enter Passwords 2. Open Disk Utility 3. File>New Image>Image from Folder 4. Select Folder and Choose Encryption 6. Select Read/Write and Save
Features of Encrypted Folder Places Encrypted 10 Mb Disk Image on Computer Opening Disk Image Decrypts Disk Files Can Be Moved In and Out of Disk Ejecting Disk Encrypts All Contents Can Be Stored on Dropbox, etc.
Agenda Password Managers File Hosting Services Encrypting Folders and Files Using Apple Tools What I Use
What I Use Lastpass Provides A Way For My Daughter To Have Password Access In An Emergency; I use Keychain for ios apps SpiderOak Provides Super Secure On Line Storage of Sensitive Data icloud Drive Is Used For All Apple Needs Dropbox and Google Drive for Mundane Storage Export to PDF Used to Send Sensitive Information Over Email Haven t Used Folder Encryption
Questions
Keychain Links For Tutorial: https://youtu.be/og2ra10hw6u For FAQ apple.co/2kd9upf