TENDER ENQUIRY FORM INDIAN INSTITUTE OF TECHNOLOGY Kharagpur - 721302 Department: ELECTRONICS AND ELECTRICAL COMMUNICATION ENQUIRY NO.: IIT/ECE/ENQ/GCF/1/2017-18 Date: 26/07/2017 INVITATION FOR TENDER FOR SUPPLY OF EQUIPMENT Sealed tender offers are invited in two separate sealed covers (Technical and Commercial offers) from eligible manufacturers/suppliers or their direct Indian agents for the supply of the following equipment. 1 No. Rack Server Please send offers, ALONG WITH DESCRIPTIVE CATALOGUE/ BROCHURE. The validity of the bid should be at least four months (120 days) or more from the date of the opening of this tender. Please ensure that your quotation reaches not later than 17.08.2017 at 1500 Hrs at the following address: To, The Head, Department of Electronics & Electrical Communication Engineering, Indian Institute of Technology Kharagpur 721 302, West Bengal, India Earnest money of Rs. 20,000/- (Rupees Twenty thousand only) (Refundable) is to be deposited in the form of Account payee Demand Draft from any national/commercial bank in favour of IIT Kharagpur, payable at Kharagpur, India. Any bid which is not accompanied with an EMD shall be summarily rejected. Earnest money deposited will be forfeited if the tenderer withdraws or amends its tender or impairs or derogates from the tender in any respect within the period of validity of its tender. No interest will be paid on the earnest money of the unsuccessful bidders. Tender Reference IIT/ECE/ENQ/GCF/1/2017-18, Dated 26/07/2017 EMD Amount Rs. 20,000.00 Last Date and Time for submitting the tender document 17.08.2017 at 1500 Hrs (Indian time) Time and Date of Opening of Technical Bids 17.08.2017 at 1600 Hrs (Indian time) Place of Opening Tender GCF Lab., Department of Electronics & Electrical Communication Engineering, Indian Institute of Technology Kharagpur 721 302, West Bengal, India Address of Communication As stated above Contact Telephone Numbers +91-3222-283514 E-mail rajadatta@ece.iitkgp.ernet.in Any corrigendum/addendum shall be published only in Institute Website and CPPP Page 1 of 6
Scope of Work The server will consist of the components as per the specification given in the Annexure. Specifically bidder must install the complete system interconnecting all the components in GCF Lab. at E&ECE Department of the institute and any accessories needed must be clearly mentioned and quoted as part of the tender. The GCF Lab has 60 Solaris Sun Ray Thin Client connected to Sun Fire X4170 server. Users should be able to remotely login to the supplied server from these thin clients in addition to other necessary connectivity with the institute LAN. Terms and Conditions 1. The bidder must install the entire hardware system with Windows Server 2008 R2 and demonstrate (i) Compatibility between different software and hardware components, (ii) Connectivity of the server to the institute LAN. 2. All licenses supplied must be perpetual with free upgrades for the entire warranty period. 3. The bidder should be ISO certified. 4. The bidder should be Original Equipment Manufacturer (OEM) or authorized dealer/distributor of the systems (Attach documentary proof from the OEM). The authorization letter issued by the OEM (specifically against this tender) should be enclosed. If the OEMs for some of the equipment are different, authorization letters must be enclosed for each OEM. 5. The server OEM must be in the "Leaders" quadrant of the latest Gartner's Magic Quadrant and having server business in India for at least 15 years. 6. The OEM Should be 10 year presence in server business in East INDIA, and own support office in East India. 7. Any service request must be attended to within the next business day. Both the bidder and the OEM must have sales and support service centres in India. The bidder should provide the locations of sales and support service centre of both the bidder and the OEM in India. If the OEM will provide first level support for some equipment, certification to this effect from the OEM must be provided. 8. Technical bid should contain all relevant technical details; printed technical leaflet of models quoted and other details, which may be necessary to ensure that the offer is complete in all respect e.g. technical specifications, etc. 9. Technical bid should also contain a Compliance Certificate duly signed by the bidder. 10. Price should be quoted only in Indian Rupees on free delivery at site inclusive of GST 11. All bidders should submit along with their tender, copies of the valid license no., PAN Card, GST registration no. Page 2 of 6
DETAILED TECHNICAL SPECIFICATIONS FOR SERVER No. of servers required: 1 (one) Rack model Components Chassis Processor No. of Processors Memory Memory Protection HDD Bays Hard Disk Drive RAID Controller Network Interface Management Minimum Technical Specification 2U Rack Mountable Intel Xeon E5-2699A v4 series, 3.60 GHz (Turbo frequency) 2 (Two) 8 x 32GB DDR4 ECC 2400 MHz or higher. Must have enough free slots to be upgradeable to at least 512 GB with addition of new (32GB) memory modules. Advanced ECC with multi-bit error protection and memory online spare mode The drive carrier should have intuitive icon based display along with some caution indicator that gets activated automatically in order to avoid data loss/downtime due to wrong drive removal. 4 x 1.6TB 6G SATA SSD. (Must have provision to add at least 3 more similar drives) Embedded 12Gb/s SATA controller RAID controller with RAID 0/1/10/5 support Server should have both networking cards with below features: 1. 1Gb 4-port network adaptor supporting advanced features such as Large Send offload capability, TCP checksum and segmentation, VLAN tagging, MSI-X, Jumbo frames, IEEE 1588, and virtualization features such as VMware NetQueue and Microsoft VMQ. 2. 10Gb 2-port Ethernet adaptor supporting enterprise class features such as VLAN tagging, adaptive interrupt coalescing, MSI-X, NIC teaming (bonding), Receive Side Scaling (RSS), jumbo frames, PXE boot and virtualization features such as VMware NetQueue and Microsoft VMQ. Integrated Remote Management card for monitoring, alerting, trouble shooting (via secure web GUI, telnet), Remote virtual media, OS deployment etc. Ports 3 USB ports (including one USB 3.0), 1 Serial, graphics (DB- 15) Bus Slots Power Supply Fans Monitor At least two PCI-Express 3.0 slots 1+1 Redundant Platinum Hot Plug Power Supplies (at least 750 Watts each) Redundant hot-plug system fans 21 or higher LED monitor Page 3 of 6
Supported OS OS to be provided and installed. Warranty Delivery & Installation Must support latest versions of Redhat Enterprise Linux, CentOS, Canonical Ubuntu and Windows 2008 R2/ Windows 2012 R2 Standard/ Enterprise version. Must support latest versions of virtualization software such as VMWare and RHEV (RedHat Enterprise Virtualization). Windows 2008R2 Standard license (academic) along with 50 Device CALs and 50 RDS CALs should be provided. The license must be perpetual with free upgrades for the entire warranty period. 5 years OEM ONSITE (24 X 7 call logging) warranty. The vendor will have to provide warranty certificate from both OEM as well vendor after installation and commissioning. The installation should be free of cost at IIT Kharagpur. Bidder must demonstrate complete functioning of the system to the satisfaction to the IIT Kharagpur evaluation committee. GENERAL TERMS & CONDITIONS PLEASE SPECIFICALLY INDICATE THE FOLLOWING POINTS IN YOUR QUOTATIONS AND COMPLY THE TERMS AS MENTIONED HEREUNDER:- (1) TENDERS ARE INVITED COMPLYING THE REQUIREMENT FOR TENDER AS DETAILED IN THE TENDER SPECIFICATION TO BE SUBMITTED IN THE COMPANY S / FIRM S LETTERHEAD NEATLY PRINTED / TYPED DULY SIGNED BY AUTHORIZED PERSON WITH THE SEAL OF THE BIDDERS. ALL ENVELOPS CONTAINING THE TENDER SHOULD BE PROPERLY SEALED. SEPARATE SEALED ENVELOPS SHOULD BE USED FOR TECHNICAL AND PRICE BID AND INDICATION TO THEIR EFFECT MAY PLEASE BE SUPERSCRIBED ON THE ENVELOP. (2) TECHNICAL CATALOGUE/LEAFLET SHOULD BE ENCLOSED WITHOUT FAIL. (3) PLEASE CONFIRM WHETHER YOU ARE AUTHORISED TO QUOTE ON BEHALF OF YOUR PRINCIPALS AND IF SO, PLEASE ENCLOSE A COPY OF SUCH AUTHORISATION WITH YOUR QUOTATION. (4) PRICE BIDS: PRICES ARE TO BE QUOTED FOR DOOR DELIVERY AT IIT KHARAGPUR, CLEARLY SHOWING THE GST RATE. ALL PRICES SHOULD BE QUOTED ONLY IN INDIAN RUPEES. (5) PERIOD OF VALIDITY: BIDS SHALL REMAIN VALID FOR ACCEPTANCE FOR A PERIOD OF 120 DAYS FROM THE DATE OF OPENING. (6) SCOPE OF SUPPLY: SHOULD INCLUDE FREE INSTALLATION AND COMMISSIONING (7) PAYMENT TERMS A) 90% PAYMENT SHALL BE RELEASED AFTER RECEIPT OF GOODS IN GOOD ORDER AND CONDITION AND SUCCESSFUL INSTALLATION, THEREAFTER CERTICATE FROM THE CONCERNED HEAD OF THE DEPARTMENT AND BALANCE 10% PAYMENT SHALL BE RELEASED AFTHER SUBMISSION OF PERFORMANCE BANK GUARANTEE (PBG) AMOUNTING TO 10% OF THE PURCHASE ORDER VALUE. THE PBG WILL BE DRAWN FROM ANY Page 4 of 6
NATIONAL/COMMERCIAL BANK VALID FOR THE WARRANTY PERIOD PLUS SIXTY DAYS.. B) ENSURE MENTIONING (i) (ii) BANK DETAILS OF THE BENEFICIARY AND PAN NUMBER FULL NAME AND ADDRESS OF THE BENEFICIARY ON WHOM ORDER HAS TO BE PLACED (8) WHETHER ANY EXPORT LICENCE IS REQUIRED FROM YOUR GOVERNMENT, IF SO, PLEASE CONFIRM WITH DETAILS. (9) COUNTRY OF ORIGIN OF THE GOODS IS TO BE MENTIONED. (10) THE EXERCISE DUTY EXEMPTION (10/97)/CUSTOM DUTY EXEMPTION (51/96) CERTIFICATE WILL BE PROVIDED BY THE INSTITUTE ON REQUEST BY THE VENDOR. (11) LIQUIDATED DAMAGES: THE STORES SHOULD BE DELIVERED / DISPATCHED TO DESTINATION AND READY FOR OPERATION NOT LATER THAN THE DELIVERY DATE SPECIFIED. IF THE SUPPLIER FAILS TO DELIVER ANY OR ALL THE STORES OR PERFORM THE SERVICE BY THE SPECIFIED DATE, LIQUIDATED DAMAGES AT 1% PER MONTH OR PART THEREOF IN RESPECT OF THE VALUE OF STORES WILL BE DEDUCTED FROM THE CONTRACT PRICE SUBJECT TO A MAXIMUM OF 5%. ALTERNATIVELY, THE ORDER WILL BE CANCELLED AND THE UNDELIVERED STORES PURCHASED FROM ELSEWHERE AT THE RISK AND EXPENSE OF SUPPLIER. (12) PATENT RIGHTS: THE SUPPLIER SHALL INDEMNIFY THE PURCHASE AGAINST ALL THIRD PARTY CLAIMS OF INFRINGEMENT OF PATENT, TRADEMARK OR INDUSTRIAL DESIGN RIGHTS ARISING FROM USE OF THE GOODS OR ANY PART THEREOF IN INDIA. (13) ONLY THOSE BIDDERS WHOSE BIDS HAVE BEEN TECHNICALLY FOUND ACCEPTABLE WILL BE INVITED FOR PARTICIPATION IN THE PRICE BID. (14) THOSE BIDDERS WHO DO NOT RECEIVE ANY COMMUNICATION FOR PARTICIPATION IN PRICE BID OPENING MEETING MAY PRESUME THAT THEIR BID HAS NOT BEEN ACCEPTED BY THE INSTITUTE. (15) CONDITIONAL OFFER WILL NOT BE ACCEPTED. (16) LATE TENDERS I.E. TENDER RECEIVED AFTER THE DUE DATE AND TIME OF SUBMISSION AS MENTIONED ABOVE SHALL NOT BE ACCEPTED. (17) BIDDERS TO ENCLOSE THE FOLLOWING DOCUMENTS:- A) CURRENT INCOME TAX AND SALES TAX CLEARANCE CERTIFICATES AND PAN NO. B) BANKER S SOLVENCY CERTIFICATE C) SUMMARY OF AUDITED STATEMENT OF ACCOUNTS FOR THE LAST THREE YEARS D) CUSTOMER SATISFACTION CERTIFICATE FROM ONE SUCH ORGANIZATION IS TO BE ATTACHED WITH THE TECHNICAL BID. E) NAME AND ADDRESS OF MINIMUM THREE CLIENTS TO WHOM SUCH EQUIPMENT HAVE BEEN SUPPLIED IN THE LAST THREE YEARS SHOULD BE MENTIONED. (18) WARRANTY / GUARANTEE: THIS COMPREHENSIVE ONSITE WARRANTY / GUARANTEE SHALL REMAIN VALID FOR 60 MONTHS AFTER THE GOODS (OR ANY PORTION THEREOF AS THE CASE Page 5 of 6
ANNEXURE I FORMAT FOR PRICE BID Format to be filled up by the Agency Tender No. Dated 1. Name of Tender: 2. Name of Firm/Bidder:. 3. Address: 4. Phone/ Fax/ Mobile/ Email: SL.NO. (a) Description (b) Unit Basic Price (in Rs.) (c ) GST (in Rs.) (d) Total (All Inclusive) (in Rs.) (e = c+d) 1. Brand : Model : Signature of the bidder with seal