भ Ο क Ο अΟ पΟµjk"Vªh; Ñf"k vkffkzdh,oa uhfr vuqla/kku dsunz ICAR - NATIONAL INSTITUTE OF AGRICULTURAL ECONOMICS AND POLICY RESEARCH (NIAP) F. No. 2-18(1)/15-16/NIAP 28 th Oct 2015 To Sir, Sealed competitive bids are invited for Desktops, UPS, Laptops, and Pen Drives. Bids should reach this office by not later than 14.00 hrs. on 18/11/2014. The cover containing quotation should be super scribed as Tender for Purchase of Desktops, UPS, Laptop, and Pen Drives in NIAP due on 18/11/2015, failing which the quotation will have the risk of not considered. Schedule of Tender process is as below: Last Date and Time for submission of sealed bids Date and time of opening of Bids Place of opening of bids The Tender document is also available at our web-site. 18/11/2015 upto 2:00 pm 18/11/2015 at 2:30 pm NIAP Committee Room www.ncap.res.in 1. The rates quoted shall be valid for a minimum period of 120 days from the last date fixed for the receipt of quotations. 2. The rates quoted shall be for free delivery and installation at NIAP, New Delhi - 110012. Prices should be quoted in Rupees only. 3. An Earnest Money in the form of an Demand Draft or Fixed Deposit Receipt from a commercial bank, amounting to Rs. 10,000/- (Rupees Ten Thousand Only) must be deposited in favour of Director, NIAP payable at New Delhi. The Tender will not be considered in absence of Earnest Money being enclosed with tender 1 of 7
4. Full specifications of the article quoted should match or supersede the technical specifications mentioned in Annexure I. Firm should produce its bid with supporting literature/pamphlet/drawing etc. The specification given in the brochure must be authenticated which can be verified from the site of firm manufacturing the equipment or supporting catalogues/oem certificate. 5. Firm should specifically write Yes or No against every specification mentioned in Annexure I. For example if any specification of quoted item differs with desired specification then bidder should write No in Annexure I. Specification that differs or supersedes the desired specification, must be specifically mentioned in Column 5 ( If specification of tendered item is better/different, then please provide actual configuration in column 5 ) of Annexure I. 6. Firm can quote superior configuration. However, in case of inferior configuration, Director NIAP reserves the right to accept or reject such bid. 7. Bidder can quote for some or all items. 8. Institute reserves the right to execute purchase with more than one bidder as per the lowest price quoted by particular bidder. 9. Bidder should quote only product for each category of item, strictly in format provided in ANNEXURE II. The prices should be inclusive of taxes only. No further clarification/request in this regard would be considered and any deviation from this clause shall empower this institute to reject bid at its discretion. 10. Supply is to be made by any convenient mode of transport at supplier s risk only. 11. In case the material is supplied by through his authorized agent, shall be responsible for the successful installation of the equipment. The shall be liable to any penal action for the shortcomings of the authorized agent. Any payment that is to be made separately to the agent if any shall be paid by the manufacture only. 12. EMD will remain valid for a period of forty-five days beyond the final bid validity period. 13. Firms registered with the Central Purchase Organization/NSIC are exempted from submitting bids without EMD (proof of registration must be attached therefore without which it will not be considered). 14. The EMD shall be refunded to the unsuccessful bidders after finalization of the quotation. 15. Bidder has to provide OEM authorization, distribution/dealership certificate etc for Laptops and desktops. 2 of 7
t."" " 16. Warranty has to be invariably provided by the firm. Minimum required is mentioned in Annexure I. 17. The rates should be quoted in complete rupees (No fraction) both in figures and words. No overwriting or erasing will be allowed, if so the cutting may be signed by Tenderer. 18. The quantity given In the schedule IS approx. which may be increased or decreased. 19. Payment will be made by mode of e-payment to the supplier/firm after satisfactory completion of work and receipt of pre-receipt bills triplicate. 20. Director NIAP reserves the right to dilute some or all specifications in case sufficient bids of desired specification are not received. 21. The Director NIAP, New Delhi also reserves the right to accept or reject any or all the quotations either in full or in parts without assigning any reason. 22. Quotations not complying with the above conditions are liable to rejected. 23. TINN ATIP AN/C.S.T. Nos may be given on the Quotation. 24. Documents required with the Bids for evaluation of equipment specifications a. Copy of the Registration of firm b. Copy of P AN Card and TIN number c. Required EMD in favour of Director NIAP may be enclosed. If exempted, NSIC certificate issued for exemption of EMD must be enclosed. /7~ ~.. -;1~\\ ~al9\( (J agan ~waroop) Administrative Officer 30f7
ANNEXURE I S.No Description Minimum Specifications Please write Yes or No 5 th generation Intel Core i7 5500 Processor Windows 8.1 1 LAPTOP 3200 x 1800 pixels, 13.3 inch Intel HD Graphics 5500 Maximum weight 1.20 kg 802.11 A/C WiFi RAM - 8GB DDR3L or Dedicated Webcam 720p Atleast 2 USB 3.0 and 2 USB 2.0 HDMI, Audio Combo Jack Slim DVD Read & Write Bluetooth 4.0 Indian Standard AC adapter High quality carry bag Three years comprehensive onsite Manufacturer s Warranty 3-in-1 Card Reader (SD, SDHC, SDXC) 2 x USB 3.0 1 x Mini Display Port, 1 x Headset Jack, 1 x Powershare SSD Capacity- Yes, 256 GB System Memory - 8 GB DDR3 1600 MHz Weight - 1.20kg Dual Array Digital Microphones Professional Stereo Speakers System Architecture - 64 bit If specification of tendered item is better/different, then please provide actual configuration Tentat ive Qty. 6 4 of 7
2 UPS 3 All-in-one Desktop 4 Tablet Battery and Adapter included APC 1100 Watt or equivalent quality with Manufacturer s Warranty All- In One Web cam Min. Intel Core i7-4770s Processor Intel Q87 Express Chipset /OEM Min. 16 GB, 1600 Mhz DDR3 Min. 2 TB 7200 RPM Min. 23 inch, WLED, resolution: 1920 x 1080, anti-glare coating Slim DVD Read & Write Wireless Keyboard and Mouse Microsoft Windows 8.1 Professional, 64 bit Integrated sound and speaker 3-in-1 Media Card Reader Inbuilt Mike Three years comprehensive onsite Manufacturer s Warranty Nvidia GF 2GB or equivalent dedicated graphics card Ram 16 GB Wireless mouse and keyboard Minimum 7 inch Android 4.4 KitKat 1.2GHz Quad-Core Min. 1.5GB RAM, 8GB ROM, External Micro SD Card support 3G + Voice Calling Wi-Fi, Bluetooth 13 4 4 5 of 7
5 6 7 8 1280x800 Min. 3 MP (Rear), 1.3 MP (front) GPS Enabled Battery at least 4000 mah All cables, Charger, Data cable, Screen Guard, Case etc. to be provided. BIS certification Service Centre in all over INDIA. One Year s. 256 GB 4 128 GB 5 64 GB 5 16 GB 20 (Signature of Authorized signatory and seal) 6 of 7
ANNEXURE II S.NO 1 Laptop 2 UPS 3 All-in-one Desktop 4 Tablet Item Price per Unit inclusive of Taxes, installation and all applicable cost (in Rs) 5 3.0) 256 GB 6 3.0) 128 GB 7 3.0) 64 GB 8 3.0) 16 GB Note: 1. Only one item can be quoted for above listed categories for eg. bidder can quote only one Laptop or one All-in-one Desktop in their respective category. 2. Price of one unit should only be quoted for each category. (Signature of Authorized signatory and seal) 7 of 7