LFCDS SkyMail & SkyDrive Full Student Orientation 2011-04-11
Outlook Live (SkyMail E-mail) Windows Live SkyDrive (Online Storage) Office Web Apps (Online Document Editing) 2 LFCDS SkyMail & SkyDrive
Outlook Live (SkyMail E-mail) Windows Live SkyDrive (Online Storage) Office Web Apps (Online Document Editing) 3 LFCDS SkyMail & SkyDrive
Outlook Live (SkyMail E-mail) Windows Live SkyDrive (Online Storage) Office Web Apps (Online Document Editing) 4 LFCDS SkyMail & SkyDrive
Purpose of SkyMail & SkyDrive School Use Only Not for general e-mail messaging (e.g., sharing YouTube videos) Common e-mail for approved Web services Examples: BuzzMath, class WordPress site Communicate with teachers for assignment clarification & updates. Not your primary mode of communication Don t necessarily expect a response at night after school is over Collaborate with other students when working on projects Transfer files to/from school Not your personal file storage repository (music, videos, etc.) Not for homework submission (DropBox on Portal next year) 5 LFCDS SkyMail & SkyDrive
Student Expectations LFCDS Honor Code Trust Honesty Respect - Responsibility Acceptable Use 6 LFCDS SkyMail & SkyDrive
SkyMail Mailbox - UserName@Student.LFCDS.org 10 GB (25 MB limit per e-mail) E-mail, Calendar, Contacts, Tasks Can only e-mail within LFCDS & from approved Web services Access Login http://skymail.lfcds.org Start Menu icon This year: Must use this address to access School: Automatic Home: School computer username & password Some browsers require LFCDS\UserName 7 LFCDS SkyMail & SkyDrive
Introducing Your Inbox Navigation Pane (Folders) Navigation Menu (Mail/Calendar/Contacts/Tasks) 8 LFCDS SkyMail & SkyDrive Search & Filter Message Pane Reading Pane Outlook Live Options
Send an E-mail To send an e-mail, click New. A compose e-mail message window will appear. Enter the e-mail address in the To and Cc fields In the Subject field, enter the subject of the message. Enter the text of the message in the body field below. 9 LFCDS SkyMail & SkyDrive
Send an E-mail with an Attachment To attach a file, click the paper clip button. Click Browse and browse to the file you want to attach, then click Open. Click Attach. 10 LFCDS SkyMail & SkyDrive
Send an E-mail with an Attachment (continued) The file will appear in the Attachments field of your e-mail. You can attach multiple files to an e-mail. Type a message. When your e-mail is complete, click Send. 11 LFCDS SkyMail & SkyDrive
Reply to or Forward an E-mail Click Inbox, then click the e-mail to reply to and it will appear in the Reading Pane. Click the Actions drop-down arrow list. Click Reply or Forward. 12 LFCDS SkyMail & SkyDrive
Reply to or Forward an E-mail (continued) Alternatively, click the Reply or Forward button. Enter the reply or forward message and click Send. 13 LFCDS SkyMail & SkyDrive
Delete an E-mail Click Inbox, then click the e-mail to delete. Click the delete button (X). 14 LFCDS SkyMail & SkyDrive
Create an E-mail Folder To create a new folder, right-click your Mailbox, Inbox, or a folder in which you want to create a new sub-folder. Click Create New Folder. A new folder icon and field will be created. Type a folder name into the blank field, and press Enter. 15 LFCDS SkyMail & SkyDrive
Move an E-mail Click Inbox, then click the message you want to move. Click the Move drop-down arrow list. Click Move or Copy to Folder Click the name of the new folder you just created. 16 LFCDS SkyMail & SkyDrive
Move an E-mail (continued) Click the folder to view the e-mail. Note: You can also move e-mails from one folder to another using drag-and-drop. 17 LFCDS SkyMail & SkyDrive
Create a Meeting Request Click Calendar in the Navigation Menu. Click Month to view the entire month, then click the date for the meeting. To change the month, click the arrows forward or back. Click the New drop-down arrow list. Click Meeting Request. 18 LFCDS SkyMail & SkyDrive
Create a Meeting Request (continued) Enter e-mail addresses in the To field or click To and browse for contacts from your address book. Enter a meeting name in the Subject field. Enter the meeting location in the Location field. Enter the Start Date/Time and End Date/Time. Enter a reminder for the meeting. For example if you set the reminder for 1 day, you will receive a reminder 1 day before the meeting. Click Send. The meeting will now be displayed in your Calendar. 19 LFCDS SkyMail & SkyDrive
Create a Group Click Contacts in the Navigation Menu. Click the New drop-down arrow list. Click Group. 20 LFCDS SkyMail & SkyDrive
Create a Group (continued) In the Group Name field, enter the name of your group. Click Members to browse your personal Contacts folder or the Global Address List. Note: The Global Address List is the School Address Book and contains the e-mail addresses of Upper School teachers and students. 21 LFCDS SkyMail & SkyDrive
Create a Group (continued) Click on a contact and then click Members. The Members of the Group will be displayed at the bottom of the screen. Repeat this step until you have all the new members for your Group. Click OK. 22 LFCDS SkyMail & SkyDrive
Create a Group (continued) To add the selected contacts to your group, click Add to Group. The members of the group will be displayed in the middle of the group dialog box. Click Save and Close. The group will appear in your Contacts. The group will have an icon beside it indicating it is a group. 23 LFCDS SkyMail & SkyDrive
SkyDrive and Office Web Apps SkyDrive Online File Storage 25 GB (individual files 50 MB max) Upload and download any type of file from any computer connected to the Internet using your Web browser Online Document Creation & Editing Can view and perform basic editing of: Word, Excel, PowerPoint, & OneNote Looks just like Microsoft Office desktop applications Sharing & Collaboration Can share folders with other students and teachers Can simultaneously edit Excel & OneNote documents online 2011-12: Simultaneously edit Word, PowerPoint, OneNote in Office 24 LFCDS SkyMail & SkyDrive
SkyDrive and Office Web Apps (continued) Access Login http://skydrive.lfcds.org Start Menu icon This year: Must use this address to access School: Automatic Home: School computer username & password Some browsers require LFCDS\UserName 25 LFCDS SkyMail & SkyDrive
SkyDrive - 1 st Time Logging In 26 LFCDS SkyMail & SkyDrive
SkyDrive - 1 st Time Logging In (continued) Some students may need to ask us for permission You will want to click the Ask by Email button 27 LFCDS SkyMail & SkyDrive
SkyDrive - 1 st Time Logging In (continued) Enter IT.Support@LFCDS.org 28 LFCDS SkyMail & SkyDrive
SkyDrive - 1 st Time Logging In (continued) Enter your First Name and Last Name Click the profile button at the top right Choose to edit your Details and click Add your name 29 LFCDS SkyMail & SkyDrive
Create Folders and Documents 30 LFCDS SkyMail & SkyDrive
Upload Files Click the Add files link 31 LFCDS SkyMail & SkyDrive
Upload Files (continued) You will then be able to upload multiple files Click Continue once all the files are uploaded Progress Meter 32 LFCDS SkyMail & SkyDrive
Manage Files Hover over a file to reveal the file menu. Click More. Cannot open directly off SkyDrive until next year Download to your computer to edit in Microsoft Office Edit online with your browser 33 LFCDS SkyMail & SkyDrive
Office Web Apps Edit Mode Looks just like Microsoft Office Most basic features available 34 LFCDS SkyMail & SkyDrive
Co-authoring Documents Application Excel Co-author in Office Web Apps X Co-author in Office 2010 (Next Year) OneNote X X Word X PowerPoint X 35 LFCDS SkyMail & SkyDrive
Edit Permissions By default, My Documents and any new folders you create are private folders. They are shared with: Just me To share a folder, click the Share dropdown menu, then click Edit permissions. Note: Folder permissions are configured at the top folder. All files/subfolders are governed by the permission settings of the top folder. Thus, if a folder is shared, everything in that folder is also shared. 36 LFCDS SkyMail & SkyDrive
Share a Folder with Specific People Leave the permissions slider at Me. Under Add additional people, type the e-mail address of the individuals you want to give access to the folder. As you add people, their names or e- mail addresses will appear below the name field. Use the dropdown menus to determine whether they have viewing rights or editing rights. When you re finished adding people, click Save. 37 LFCDS SkyMail & SkyDrive
Send/Get a Link to a Shared Folder When you change permissions for a folder, you may be prompted to send a notification to the new users. Type a personal message, then click Send. If you want to share a link to a public folder or resend a link to a specific person, click Share. Click Send a link. 38 LFCDS SkyMail & SkyDrive
Get a Link for a Shared Folder Click Share. Click Get a link. Click Copy. Paste into an e-mail. 39 LFCDS SkyMail & SkyDrive
Get Help Web: http://it.lfcds.org More detailed overview Training videos E-mail: IT.Support@LFCDS.org 1 st entry in School Address Book Walk To: IT Service Center 40 LFCDS SkyMail & SkyDrive