1 of 16 Appendix A: Qualifications of Lead Assessor and Assessment Team Mr Mohan Thavarajah (MT) Lead Assessor/ Team Leader / Technical Expert (Palm Oil Mill, Environment, Social, HCV area, Land Use and Supply Chain) - Master in Management (Technology Management), Bachelor of Engineering ( Mechanical engineering) and Post- Graduate Diploma in Financial Management (Singapore Institute of Management). Mr. Mohan Thavarajah is an IRCA Lead Auditor and Lead Tutor for ISO 9001 as well as other integrated management systems (ISO 14001 and OHSAS 18001). He holds a Masters in Management of Technology from University of Technology Malaysia (UTM) and a Bachelor of Engineering from National University of Singapore (NUS). He has more than 27 years experience in engineering, managerial, consultancy, training, and auditing in the industrial sector in Singapore, Malaysia, Indonesia, Thailand, Cambodia and other regional countries. Has successfully assisted corporations to establish, implement and maintain (Occupational Health Safety) OHSAS 18001 Management System, Environmental Management System (ISO14001), ISO22000 / HACCP Food Safety Management Systems and Quality Management System (ISO9001) by providing auditing, consultancy and training in the relevant areas for various manufacturing, engineering, plantation, service and government sectors. Currently he is the Intertek Regional Certification Manager. He was a CB Team member in the stakeholder consultation and development of the RSPO Cambodian Local Indicators. He was Lead Auditor / Auditor of the Intertek RSPO Assessment team which audited several RSPO certified Plantation Management Units since 2011 to the present in Malaysia and Cambodia. Mr. Chen Fai Kok (CFK) Assessor / Technical Expert (Good Agriculture Practice and Integrated Pest Management) Diploma in Agriculture Mr. Chen Fai Kok has over 30 years work experience in the plantation sector. He has held a Senior Management role in the estate field operations including GAP and IPM. He had also served as the Branch Chairman of the Incorporated Society of Planters (ISP) in several branches for over 20 years. He has successfully completed training in Estate Management and the Intertek In House RSPO P&C, MYNI and Cambodian LI Assessor courses. He is a member of the RSPO CB Assessment team which audited several RSPO certified Plantation Management Units in since 2009. Mr. Mohd Nazib bin Marwan (MNM) Assessor / Technical Expert (Social) Diploma of Mechanical Engineering; Polytechnic of Sultan Salahuddin Abdul Aziz Shah Mr Mohd Nazib Marwan has over 11 years work experience in occupational safety and health sector (since 2003). He has 5 years working experience as Factories and Machinery Inspector with Department of Occupational Safety & Health Malaysia (DOSH) and earlier he has been certified with Certificate for Safety and Health Officer from National Institute of Occupational Safety and Health (NIOSH). He has successfully completed the IRCA accredited Lead Auditor Course in ISO 9001:2008, OHSAS 18001: 2007 and the Intertek In -House training on RSPO P&C and MYNI Assessor courses. He is also an ISO 9001 Lead Auditor and OHSAS 18001 auditor with Intertek.
2 of 16 Appendix B: Assessment Plan (Actual) Date 20/05/2014 Day 1 Time Assessors and Assessment Activity Asssessment Team 9.00 1.00 pm Travel to SOU 16 Kok Foh, Bahau (N.Sembilan) and Gemas (Johor) 1.00 pm -2.00 pm Lunch Break 2.00 pm 3.00 pm Opening Meeting and Briefing at SOU 16 Kok Foh POM Office 3.00 pm 6.00 pm Review of Documentation and Follow up Issues based the Previous Assessment Review of changes for compliance to revised P&C 2013 Review of Time Bound Plan Verification for compliance with rules on partial certification 6.00 7.00 pm Break 7.00 10.00 pm Team meeting and discussion Date 21/05/2014 Day 2 Time 9.00 am 10.00 am 10.00 am 1.00 pm 1.00 pm 2.00 pm 2.00 pm - 6.00 pm Mohan Thavarajah (MT) Assessors and Assessment Activity Assessment Team Chen Fai Kok (CFK) Mohd Nazib Marwan (MNM) Meeting & Briefing at SOU 16 Kok Foh grouping (Palm Oil Mill Office) Site assessment at SOU 16 Kok Foh grouping Palm Oil Mill (RSPO P&C: 1~8) P1 Transparency P2 Laws & regulations P3 Economic & Financial Viability P5 Environmental, Conservation & Mill including HCV P8 Continual Improvement SCC for POM Site assessment at Muar River estate (RSPO P&C: 1~8) Site assessment at Kok Foh estate (RSPO P&C: 1~8) P4 Best Practices at Estates & Mill P7 New Plantings P8 Continual Improvement Lunch Site assessment Muar River estate (RSPO P&C: 1~8) Site assessment at Kok Foh estate (RSPO P&C: 1~8) P6 Employees, Individuals & Communities incl. Gender Issues P8 Continual Improvement Site assessment at Muar River estate (RSPO P&C: 1~8) P1 Transparency P2 Laws & regulations P3 Economic & Financial Viability P5 Environmental, Conservation & Mill including HCV P8 Continual Improvement P4 Best Practices at Estates & Mill P7 New Plantings P8 Continual Improvement P6 Employees, Individuals & Communities incl. Gender Issues P8 Continual Improvement 6.00 pm 7.00 pm Break 7 10 pm Team meeting and discussion Date Time Mohan Thavarajah (MT) Assessors and Assessment Activity Assessment Team Chen Fai Kok (CFK) Mohd Nazib Marwan (MNM)
3 of 16 22/05/2014 Day 3 9.00 am 1.00 pm Site assessment at Sg. Sabaling estate (RSPO P&C: 1~8) Site assessment at Sg. Sabaling estate (RSPO P&C: 1~8) Site assessment at Sg. Sabaling estate (RSPO P&C: 1~8) P1 Transparency P2 Laws & regulations P3 Economic & Financial Viability P5 Environmental, Conservation & Mill including HCV P8 Continual Improvement P4 Best Practices at Estates & Mill P7 New Plantings P8 Continual Improvement P6 Employees, Individuals & Communities incl. Gender Issues P8 Continual Improvement 1.00 pm 2.00 pm 2.00 pm - 6.00 pm Stakeholder / Consultations: Contractors Suppliers Transporters NGOs Government Department / Agencies Local Community Lunch # Mandatory for each category to be audited 6.00 pm 7.00 pm Break 7 10 pm Team meeting and discussion Date 23/05/2014 Day 4 Time Assessors and Assessment Activity Assessment Team 9.00 am Preparation of Closing Meeting 10.00 am 10.00 am Team Meeting and Discussions with SOU 16 Kok Foh grouping Management 11.00 am Representative 11.00 am Closing Meeting & Briefing at Palm Oil Mill Office 12.00 pm 12.00 pm Travel back to Kuala Lumpur
4 of 16 Appendix C-1: Location Map of Sime Darby SOU 16 Kok Foh, Bahau (Negeri Sembilan) and Gemas (Johor), Malaysia. Scale 1: 100 km SOU 16 Kok Foh
5 of 16 Appendix C-2: Location Map of Sime Darby SOU 16 Kok Foh, Bahau (Negeri Sembilan) and Gemas (Johor), Malaysia. Scale 1:10 km SOU 16 Kok Foh
6 of 16 Appendix C-3 Location Map of Koh Foh estate
7 of 16 Appendix C-4 Location Map of Sg. Senarut estate
8 of 16 Appendix C-5 Location Map of Muar River estate
9 of 16 Appendix C-6 Location Map of Pertang estate
10 of 16 Appendix C-7 Location Map of Sg. Gemas estate
11 of 16 Appendix C-8 Location Map of Bukit Pilah estate
12 of 16 Appendix C-9 Location Map of St. Helier estate
13 of 16 Appendix C-10 Location Map of Sg. Sabaling estate
14 of 16 Appendix D: Photographs of Assessment findings at SOU 16 Kok Foh Muar River Estate: F 14A- Slope about 5 but no water conservation terraces had been constructed. Muar River Estate: F 13A- water for cleaning and washing was in the tank on left, mixture for spraying was in the tank on right. Sg Sabaling Estate: F 04D- Spraying operator getting ready to work. Sg Sabaling Estate: F 04D- First aid kit on site with the spraying gang. Linesite housing for workers Housing environment and cleanliness
15 of 16 Appendix E: Time Bound Plan as submitted by SDPSB
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