MINUTES Facilities Planning Advisory Council (FPAC) Regular Meeting November 7, 2017 2017-18 School Year The meeting convened at 7:02 pm in Room 5050 of the Gatehouse Administration Center. The following FPAC members attended: Charles Hookey Howard Perlstein Dan Aminoff Scott Higgins Kate Howarth Braddock/Secretary Hunter Mill Mason/Vice Chair Mt. Vernon Providence Ian Kelly Kristen Hyatt Melina Duggal Karen Hogan Allen Griffith Springfield Sully At Large At Large/Chair Fairfax City FCPS Staff: Jeff Platenberg, Assistant Superintendent, Department of Facilities and Transportation Services Justin Moss, Energy Management Coordinator Cenergistic Representatives: Ray Hood, CEO Randy Hoff, PE, PhD, Vice Chairman Bryan Sons, COO Jack Bullock, PE, EVP Engineering Alisha Burris, Program Director Dean Amsden, PE, VP Engineering Meeting Opening Community Time No community time was requested. Minutes Minutes from the October 3, 2017 FPAC meeting were approved. Meeting Dates 2018-19 FPAC has been asked to provide its meeting dates for the next school year. Hookey provided a draft of proposed dates via email. Members were asked to comment back to him, so a final list can be approved at the December FPAC meeting. Staff Announcements Sneed announced that the September 30th enrollment figures and major projects for the CIP will both be available for discussion at the December 5th FPAC meeting. Staff Presentation Platenberg introduced Moss from FCPS and the team from Cenergistic. Cenergistic team members narrated a slide presentation (attached) and spoke for about an hour. Considerable discussion followed.
Higgins and Kelly will take the lead for FPAC in developing follow-up questions for FCPS staff and Cenergistics. Old Business There was no old business discussed. New Business There was no new business. Member Time Higgins reported on a meeting of the Association of School Business Officials International which he attended in Denver and the counterpart state meeting in Richmond, VA. His main take-away from the meetings was the realization/confirmation of FCPS uniqueness in terms of sheer size, program offerings, facilities/transportation, organizational complexity, and funding. Adjournment The meeting was adjourned at 9:29 pm.
Fairfax County Public Schools FPAC Energy Conservation Program Update Ray Hood CEO Dr. Randy Hoff Vice Chairman Bryan Sons COO Jack Bullock PE EVP Engineering Alisha Burris Program Director Dean Amsden PE VP Engineering 1
Outline Introduction & Overview (Hoff) Energy Accounting (Sons) Measurement & Verification Adjustments (Amsden) Energy Conservation Measures (Bullock, Burris) Next Steps (Burris, Hoff) 2
Cenergistic Since 1986 the energy conservation pioneers $4.8+ billion energy savings for 1,400+ clients in 48 states Cut expected energy costs by an average of 26% Nine consecutive years ENERGY STAR Partner of the Year 65% of K-12 ENERGY STAR Top Performers are our clients Over 23,000 buildings nationwide #1 provider for organizational behavior-based conservation Manage more than $1 billion in annual utility expenses for clients 3
Cenergistic Commitment Implementation Model Cenergistic Work Effort To Date Base Year: Feb 13 Jan 14 QuickStart: Feb 14 Jul 14 Contract Term: Aug 14 Jul 19 10 full-time Cenergistic employed Energy Specialists Documented 32,000+ building audits 1,200+ staff days on site for engineering, analysis, and implementation support Over 700 hours devoted to ENERGY STAR verification including site assessments, engineering and application review for 2015 & 2016 Cenergistic technology utilized including Command Center, VIT, AST and IAT 4
FCPS Utility Cost Avoidance Trend FCPS Cost Avoidance Cumulative $18,000,000 $16,000,000 $14,000,000 PY3 $6,202,708 16.1% $12,000,000 $10,000,000 $8,000,000 PY2 $5,529,678 14.6% $6,000,000 $4,000,000 $2,000,000 PY1 $3,678,436 10% $0 $15,410,895 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 5
Energy Use Index Performance FCPS Energy Use Index (EUI) Reduction EUI is measure of annualized energy consumption per square feet Weather impact is not adjusted Energy Use Index (EUI) 80 70 70.1 24% Reduction since start of PY1 35% Performance Target 60 53.3 Btu/Sq Ft 50 40 45 30 20 10 0 BaseYear Current Goal 6
Steps to ENERGY STAR Certification 1 2 3 4 Assessment Conservation Practices Data Validation Engineering Submittal Fairfax County Public Schools ENERGY STAR Building Certifications 2015: 146 buildings 2016: 151 buildings ENERGY STAR Battle of the Buildings recognition. (Marshall HS, Top in Category) ENERGY STAR Partner of the Year 2017 7
Energy Accounting 8
Implementation Model Process Cenergistic s process to measure and verify savings is rigorous, transparent and conforms to accepted industry guidelines. The quality checks at every step of the process ensure the accuracy of your savings information. 9
Measurement & Verification Process Validation and Quality Processes IPMVP: International Performance Measurement and Verification Protocol Center of Excellence (COE) Internal Audit Core Data Function Bill Capture and Processing Analysis and Data Interpretation Messaging and Reporting Changing Conditions Adjustments EnergyCAP Opti-Commissioning Data Logging Remote Verification 10
EnergyCAP The Industry Standard Third-Party Software Used by City, State, and Federal Government Agencies Used by Fortune 500 Companies Environmental Stewardship Systemic Collaboration Messaging & Sustainability 11
Energy Profile Prior to Energy Program Utility Cost Distribution Base Year Energy Cost Per Sq. Ft Base Year: February 2013 January 2014 Natural Gas, 16% Water, 8% Oil, 0.04% Electric, 77% $1.37 Sq/Ft $0.11 $0.22 $1.04 Electricity Natural Gas Water PY 3 Energy Cost Per Sq. Ft Total Utility Expenditures: $36,791,304.91 $0.10 $0.11 $1.07 Sq/Ft Key Dates $0.85 Base Year: February 2013 January 2014 Quick Start Period: February 2014 July 2014 Performance Year 3: August 2016 July 2017 Electric Natural Gas Water D&C Sites Excluded 12
FCPS All Commodities Cost Trend FCPS Utility Expenditures $4,000,000 Base Year $3,500,000 PY3 $3,000,000 $2,500,000 $2,000,000 13% Utility Expenditure Reduction in last 12 months compared to base year $1,500,000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul * Design and Construction Sites Excluded 13
FCPS Electric and Natural Gas Use Trend FCPS Utility Consumption 240,000,000 220,000,000 200,000,000 Base Year PY3 180,000,000 160,000,000 kbtu 140,000,000 120,000,000 100,000,000 80,000,000 60,000,000 24% Utility Reduction in last 12 Months Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul * Design and Construction Sites Excluded 14
Energy Auditing Foundation of the Process Energy Auditing Goals Third party software establishes an industry standard process Compliant tool to be the scorecard for the program Use a base year prior to the energy program as a basis to determine savings Adjust the base year s consumption for current conditions Corrects for changing conditions Engages Client Partnership and Point of Contact Justin Moss Point of Contact (Energy Management Section) Establishes an adjusted baseline Compare the energy in the performance year to the adjusted base line Process determines the performance period savings Report the performance period savings Based on the consumption avoidance Valued at the current cost of utilities 15
M&V Adjustment Process 16
Example Chiller Replacement Identification and Scoping Project: Chantilly High School Chiller Replacement Scope of work: Replacement of two main chiller units. Expected Outcome: Saving energy through mechanical system efficiency (COP) improvement 17
Example Chiller Replacement Modeling to original Calibration Model based on actual conditions in base year Utilizes proprietary patented modeling program AST Applies actual weather conditions in the base year Compares to actual billed energy use in the base year 18
Example Chiller Replacement Estimating effect In this case, a single element in the model was changed COP 3.4 change to 3.7 Reduces cost to meet the modeled load Effect is reviewed and approved by client representative Values are converted to use/day for entry into EnergyCAP 19
Example Chiller Replacement Adjustments are applied at the meter level BATCC corrected for 59,274 kwh upgrade efficiency Effectively removes efficiency upgrade from conservation efforts Pre-Adjustment Post-Adjustment 20
Energy Conservation Measures 21
Cenergistic Energy Specialists Role Continual building presence with on-site audits Train one-on-one with Cenergistic engineers and consultants Match conditioning times to occupied times Work cooperatively with maintenance in field FCPS Energy Specialist Team: Front: Henry Miller, Molly Fox, Debra Maes, Nora Marrero Back: Tommy Meier, Mark Merrell, Sharon Wood, John Lingenfelter, Eric Johnson Plan strategically for extended breaks Communicate to teachers and staff Promote an energy conservation culture Schedule and monitor building automation system (BAS) and work with maintenance team 22
Energy Behavior Change Robinson Secondary School Over 500,000 sq. ft. Significant lighting control opportunity CES Nora Marrero worked with the custodial teams on lighting control strategies during evening hours Electrical savings have increased due to behavior change April through July 2017: 5% savings increase compared to 2016 23
Cenergistic Engineering Development of optimization opportunities Assist with client-driven adjustments Provide technical support for issues Cenergistic Relative Humidity Study Initiated by FCPS to address seasonal RH issues Core control issue identified and resolution proposed Ventilation issue identified Drainage issue identified Optional control option proposed 24
Cenergistic Technology Tools centered around the Cenergistic Energy Specialist Cenergistic Command Center Tablet-based energy program management Cenergistic Enhanced Product Offering New client-facing energy program dashboard portal with VIT and AST Visual Inventory Tool Advanced Simulation Tool Interval Analytics Tool Remote Engineering Verification Opti-Commissioning Tool finds system faults AST separates equipment from behavioral savings. Uses smart meter data to find hidden savings opportunities REVs deliver on demand engineering support. 25
Next Steps 26
Moving Forward Strengths Moving Forward Opportunities Staff Acceptance & Support Building Automation Systems Site Administrator and Plant Managers Legacy Automation Controls Educators and Supervisors Micro Zoning Projects Custodial Construction & Modernization Technical & Engineering Project Planning and Coordination Energy Management Action Plans Adapting Energy Program to Effective Site Assessment & remodeling/modernization Partnerships Facility Use Management Strategic Goals Integration of Countywide Process Developed/Delivered Comfort tracking feedback Project Planning & Integration Adapting to Facility Use Active Building Management Realize Significant Savings Potential 27
Future Goals Achieve Energy Use Index (EUI) of 45 kbtu per sq/ft Stretch to 30%+ Cost Avoidance Reduce FCPS annual utility budget by an additional $3MM Expand ENERGY STAR Certification to all 250 FCPS campuses 28