MHS Device Deployment 08/28/2017 MICROSOFT SURFACE SETUP

MHS Device Deployment 08/28/2017 MICROSOFT SURFACE SETUP

Surface Expectations at Milton ALWAYS bring your device to school FULLY CHARGED! Be responsible accessories, security, etc. Do NOT switch devices/accessories with anyone else ENJOY we are looking forward to seeing how you will use this tool in your classes!

Surface Case/Kickstand Pull out the kickstand. Use TWO HANDS. No decorations or stickers are to be put on the case Please be careful with case do not bend 180 degrees

Microsoft Surface 3 Students SHOULD HAVE Microsoft Surface 3 Tablet w/ Case Stylus (Pen) Charger (Power Block) USB Cord

IMPORTANT CHANGE The first thing students need to do is to REMOVE the labels from their charger block and stylus pens! The accessories did not come back sorted so we will not longer by using the assigned numbers for pens and charger blocks. It will be VERY important for students to keep track of their own charger & stylus. DO NOT take any labels off the Surface!

Power On The Surface Press the button on the top left of the device. Read the Acceptable Use Policy (if displayed) and click OK.

Tablet Updates If you see a message about updating OneDrive or JAVA, click close or cancel. Do not update. For the next few weeks bring your Surface home from school every day and leave it turned on and charging at home. Updates will be automatically pushed to the device.

Interacting with the Surface - input options Can use touchpad or screen Mouse left click Double click - touchpad or screen Mouse right click Touch touchpad with 2 fingers Touch and hold on screen

Surface Keyboard Keyboard is detachable (tablet mode) If keyboard does not respond to typing, detach and reattach to sync up

Login Instructions Swipe up on the device; Tap Other User Enter the following: fcboestu\studentid and Fulton County password (birthdate in format mmddyyyy) It MUST be the \ key in the username (it is found above the ENTER key). Be patient this will take a while

Login Instructions WiFi Once you have logged in, click on the desktop icon shown below to check to make sure you are connected to the WiFi network called FCS-WiFi network. If you are not, connected to FCS-WIFI using the login FCBOESTU\studentid and password (mmddyyyy). Be Patient!

Tiles Press Windows button to see the Tiles. Tiles can be added and removed.

Camera Add Tiles to the Start Screen Tap the Windows button Find each of the apps, click on each one and choose "Pin to Start". Word PowerPoint Excel OneNote 2016 Outlook 2016 (to access your email)

STYLUS (PEN) The pen fits in the sleeve on the back of the case please store the pen here when not in use! USE THE STYLUS ONLY WHEN NECESSARY otherwise use a finger to operate the device. The stylus tip is very fragile

Accounts to Setup MS Outlook Email Office 365 Online * OneNote Desktop version OneDrive FCS Google Account * * All Students need to set up these accounts. If they are not receiving a Surface, please have students use their alternative device or phone.

Setup MS Outlook Email 1 of 3 Open Outlook 2016. Click Next on the Welcome screen. Click Next to connect to an email account. Your email address (yourstudentid@fcstu.org) should show up automatically you should not need to type anything. Tap Next. It may take some time to finish initial setup.

Setup MS Outlook Email 2 of 3 Once it has finished configuring, enter your Fulton County School password (your birthdate in the format, mmddyyyy). Check the box Remember My Credentials. Click OK Once the account is added, Click Finish Let Outlook setup completely.

Setup MS Outlook Email 3 of 3 Log into Office 365 to add this account to your computer. Email address: studentid@fcstu.org. Password: birthday in the format (mmddyyyy) Click OK Click Accept

Office 365 Microsoft Office Online 1 of 2 Students who did not get a Surface, should open a web browser on their phones or other device & follow along. Students with Surfaces, open Chrome web browser (should have an icon on the desktop). Go to the following website - portal.office.com Use your Fulton Co. login studentid@fcstu.org and password (birthdate mmddyyyy) to Sign in.

Office 365 Setup 2 of 2 For convenience, save your password for this site. PLEASE NOTE - with the Fulton Co. Office 365 account, students can install MS Office on a DIFFERENT device for free. Office is already installed on your Surface. Office Apps Take a minute to look at the Microsoft Office Apps that you can access from any web browser & computer. This is one way to access your MAIL for your studentid@fcstu.org account which is especially important if you didn t get a Surface.

IMPORTANT This year Milton will be sending announcements by email to students at the account, studentid@fcstu.org You can check this email by using Outlook or Office 365 Mail (portal.office.com). You will be required to check this email every day.

OneNote 2016 setup 1 of 4 Open OneNote 2016 (desktop version). Click Sign In. Do NOT fill out the Sign in information asked for, just close this window

OneNote 2016 Setup 2 of 4 OneNote should load, if Outlook was setup correctly. Your name should be displayed in the top right hand corner. If not, click Sign in at the top right corner; enter email/password (studentid@fcstu.org and birthdate).

OneNote 2016 setup - 3 of 4 You will see a notebook that has been created for you called My Notebook. Don t use that notebook as it is a file saved on the Surface. You want to store your notebook on your OneDrive- Fulton County Schools. Anytime you want to check WHERE a notebook is saved, click on FILE on the top left. As you can see My Notebook is saved to Users\morganl1 which is on my computer. To MOVE a notebook to OneDrive you can click Share on Web or Network.

OneNote 2016 Setup 4 of 4 To create a new Notebook that is saved to OneDrive-Fulton County Schools, Click File New Notebook Select OneDrive-Fulton County Schools. Tap Browse. Type a filename for your notebook. If OneDrive-Fulton County Schools (and your email) is not an option, Choose Add a Place and select the Office 365 Sharepoint option. Enter your FCS email, studentid@fcstu.org and click Next to Add a service.

OneDrive Setup 1 of 4 By setting up OneDrive-Fulton County School as an icon on your desktop, you can easily access files saved there. To do that we have to open a File Explorer folder and link it. 1. Double click to open the Folder labeled Media on your Desktop. All your files should be saved to Cloud storage, either OneDrive or Google Drive. If you have a technical problem with your device, it may be replaced and you will lose anything saved on the device. 2. Click on OneDrive to link to your OneDrive-Fulton County School.

OneDrive Setup 2 of 4 Enter your FCS email, studentid@fcstu.org and click Next Enter your birthdate in the format mmddyyyy as your FCS password and click Sign in. When you get the This is your OneDrive folder message, click Next.

OneDrive Setup 3 of 4 The next step will allow you to sync any files already stored on OneDrive with your computer. Click Next. When you get the message that Your OneDrive is ready for you, click the link to Open my OneDrive-Fulton County Schools folder. Anything moved or saved to the OneDrive-Fulton County Schools folder can be accessed from any computer through Office 365.

OneDrive Setup 4 of 4 To create a Shortcut to your OneDrive-Fulton County Schools, click and drag OneDrive-FCS to your Surface Desktop. Then when you need to access your files from OneDrive-Fulton County School, you can open a File Explorer just like this one. All your files should be saved in Cloud storage like OneDrive or Google Drive, NOT on your Surface. Click and drag One Drive - Fulton County Schools to the Desktop Creates a shortcut here

Charging the Surface Locate the Battery Icon You should shut down your tablet at the end of each day. Allow 2-4 hours to fully charge the device. If the Surface 3 battery is drained, you ll need to charge it for a few minutes (could take up to 10 min.) before it ll turn on. Do NOT use power cord with another brick (your iphone charger) or USB charger.

IMPORTANT Student are required to change their Fulton County Passwords So, on your device (or a school computer if you have not received a surface) Press CTRL + ALT + DELETE Click on Change a password Under old password, put your birthdate in format (mmddyyyy). Under new password, type your new password (save it somewhere like notes on your phone so you don t forget it) This new password will sync and become your password for your Microsoft (portal.office.com) account, google account, and logging into Wi-Fi.

FCS Google Account 1 of 3 Students without school devices should follow these steps with their own device. This year Milton has transitioned from our own Google account (@miltonhighschool.com) to a Fulton County School Google account, @fcsgaonline.org. If you have questions about content on your @miltonhighschool.com account, please contact Mr. Tran. You will login to your Google Classroom account with your @fcsgaonline.org account

Open a new browser tab in Chrome which should go to Google.com. If not, go to Google.com. Click on Mail Click Sign in on the top right of the screen Sign in using the account: studentid@fcsgaonline.org This is your new Google email account. Your Password is the new password you just created FCS Google Account Setup 2 of 3

FCS Google Account 3 of 3 You know you are in the correct account when you see the Fulton County Schools logo in the top left. By clicking on the waffle in the top right you can access all the Google apps that are included in your account. You may have teachers using Google Classroom so you would access it here.

Resources The Tech Eagles Website with extra information about how to use your surface and where to get help. http://tech-eagles.weebly.com/ Tech Eagles YouTube Channel with tutorials on how to use some features on your surface such as OneDrive. https://tinyurl.com/techeagle (subscribe with your school account) very important Save These Links

How to Shutdown & Restart the Surface Tap the Windows button. To Shutdown, tap the Power icon and choose Shut down. To Restart to get updates, tap the Power icon and choose Restart Power Icon Windows Icon

Reminders! If you were not able to complete any steps in the setup process, come to Tech Desk located in the Media Hub and we will help you. If there is any problem with your Surface, case, keyboard, charger or stylus, please let Mr. Sheridan in the 1240 know by 9/12 so we can fix it and you will not be charged for the issues.