NOTICE INVITING TENDER Central Purchase Committee for Computers (CPCC), Aligarh Muslim University, Aligarh-202002(U.P.), INDIA Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 Dated: 09-04-2015 Sealed commercial RATE CONTRACT bids duly typed in the given format, on the firm s letter head are invited from the OEM/reputed firms who have been authorized by the OEM of the following items so as to reach Secretary CPCC, Computer Centre, Aligarh Muslim University, Aligarh-202002. Last date for submission of bids is 30.04.2015 up to 12:15 p.m. These bids will be opened at 12:30 pm sharp on 30.04.2015 in the Conference Room (First Floor) at Computer Centre, AMU, Aligarh. All bidders are encouraged to participate in the bid opening meeting, at their own expenses. No separate invitation will be issued in this regard. S. No. Item Description Bid Type Model 01 4th generation (core i3) HP Desktop PC (O/S: DOS/Ubuntu): 4th generation Intel Core i3-4160 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports 3 years comprehensive on-site warranty Make: HP Series: Business 02 4th generation (core i3) HP Desktop PC (O/S: OEM Windows): 4th generation Intel Core i3-4160 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports 3 years comprehensive on-site warranty Make: HP Series: Business Operating System : Windows8.1 professional OEM Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 1 of 11
03 4th generation (core i5) HP Desktop PC (O/S: DOS/Ubuntu): 4th generation Intel Core i5-4590 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: HP Series: Business Operating System : DOS/ubuntu 04 44th generation (core i5) HP Desktop PC (O/S: OEM Windows): 4th generation Intel Core i5-4590 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: HP Series: Business 05 4th generation (core i7) HP Desktop PC (O/S: DOS/Ubuntu): 4th generation Intel Core i7-4790 with Intel HD H81 Intel chipset mother board or Higher, 8GB DDR3 RAM (Expandable up to 16 GB) 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: HP Series: Business Operating System : Free DOS /ubuntu Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 2 of 11
06 4th generation (core i7) HP Desktop PC (O/S: OEM Windows): 4th generation Intel Core i7-4790 with Intel HD H81 Intel chipset mother board or Higher, 8GB DDR3 RAM (Expandable up to 16 GB) 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: HP Series: Business 07 4th generation (core i3) DELL Desktop PC (O/S: DOS/Ubuntu): 4th generation Intel Core i3-4160 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports 3 years comprehensive on-site warranty Make: DELL Series: Business 08 4th generation (core i3) DELL Desktop PC (O/S: OEM Windows): 4th generation Intel Core i3-4160 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports 3 years comprehensive on-site warranty Make: DELL Series: Business Operating System : Windows8.1 Professional OEM Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 3 of 11
09 4th generation (core i5) DELL Desktop PC: 4th generation Intel Core i5-4590 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: DELL Series: Business Operating System : FreeDOS2.0/ubuntu 10 4th generation (core i5) DELL Desktop PC (O/S: OEM Windows): 4th generation Intel Core i5-4590 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: DELL Series: Business 11 4th generation (core i7) DELL Desktop PC (O/S: DOS/Ubuntu): 4th generation Intel Core i7-4790 with Intel HD H81 Intel chipset mother board or Higher, 8GB DDR3 RAM (Expandable up to 16 GB) 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: DELL Series: Business Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 4 of 11
12 4th generation (core i7) DELL Desktop PC (O/S: OEM Windows): 4th generation Intel Core i7-4790 with Intel HD H81 Intel chipset mother board or Higher, 8GB DDR3 RAM (Expandable up to 16 GB) 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: DELL Series: Business 13 4th generation (core i3) HP LENOVO PC (O/S: DOS/Ubuntu): 4th generation Intel Core i3-4160 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) 3 years comprehensive on-site warranty Make: LENOVO Series: Business 14 4th generation (core i3) LENOVO Desktop PC (O/S: OEM Windows): 4th generation Intel Core i3-4160 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) 3 years comprehensive on-site warranty Make: LENOVO Series: Business Operating System : Windows8.1 Professional OEM Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 5 of 11
15 4th generation (core i5) LENOVO Desktop PC (O/S: DOS/Ubuntu): 4th generation Intel Core i5-4590 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: LENOVO Series: Business 16 4th generation (core i5) LENOVO Desktop PC (O/S: OEM Windows): 4th generation Intel Core i5-4590 with Intel HD H81 Intel chipset motherboard, 4GB DDR3 RAM 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: LENOVO Series: Business 17 4th generation (core i7) LENOVO Desktop PC (O/S: DOS/Ubuntu): 4th generation Intel Core i7-4790 with Intel HD H81 Intel chipset mother board or Higher, 8GB DDR3 RAM (Expandable up to 16 GB) 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: LENOVO Series: Business Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 6 of 11
18 4th generation (core i7) LENOVO Desktop PC (O/S: OEM Windos): 4th generation Intel Core i7-4790 with Intel HD H81 Intel chipset mother board or Higher, 8GB DDR3 RAM (Expandable up to 16 GB) 1TB HDD @ 7200 rpm, 16x DVD-RW DL Writable 18.5 LED Monitor, USB Keyboard, Optical Mouse 10/100/1000 Gig. LAN Int., Integrated HD Audio USB3.0 and USB2.0 Ports (Minimum 6 USB Ports) Make: LENOVO Series: Business Optional 19 MS Office Prof Plus 2013 ( Academic License-Perpetual) or higher 20 21.5 LED Monitor in Lieu of 18.5 LED Monitor 21 4 GB DDR3 RAM @ 1600 MHz 22 8 GB DDR3 RAM @ 1600 MHz 23 8 GB DDR3 RAM @ 1600 MHz in lieu of 4 GB DDR3 RAM @ 1600MHz 24 1 GB Graphics Card Additional 25 2 GB Graphics Card Additional 26 Wireless LAN Card 27 UPS : 1000 V.A Simulated Sine wave AVR 140-300 V,12 V DC, 2 X 7AH SMF Batteries Surge Suppressor Cold start on Batteries Battery drain protection Off Line Charging Data line Protection Microprocessor Controlled 30-60 Min Back up Transfer Time > 4ms 3 Min. Indian socket Max recharge time 6-8 hour to 90% Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 7 of 11
Terms and Conditions 1. The items required to be delivered, verified, tested and installed at the end-user departments, in presence of assigned staff of Computer Centre. 2. The rate of discounts, sales tax, services tax or any other type of tax should clearly be mentioned however the quoted price shall be inclusive of all the (landed price). 3. Validity of the quotation should be at least for 6-months, from the date of approval of the rate contract. 4. The Aligarh Muslim University agrees to make payment on bill after successful supply, installation and commissioning of the items. Performance Bank Guarantee @ 10% of total order value may be required by the University. 5. The items shall be supplied to the department within two weeks of the issue of purchase order. 6. All items should be under 3-years comprehensive on-site warranty. Supplier, in addition to original equipment manufacturer shall also be responsible to extend the warranty to end-users in AMU. 7. The University has the right to accept the rates of some or all of the items required. AMU reserves the right to reject quotations which are incomplete / incorrect / unclear / not accompanied by EMD / not accompanied with other mandatory enclosures. 8. The University reserves the right to reject any or all of the quotations without assigning any reason(s). 9. True copies of currently valid authorization letters, from respective OEMs in favour of the firm to quote, supply install and commission and support of warranty be provided. 10. Ink Signed OEM s certificate to the effect that it takes the responsibility if the supplier firm becomes blacklisted/bankrupt/non-existent. 11. Any other terms and conditions articulated by CPCC, at the time of placing the PO. 12. EMD @ Rs. 20,000 per Model or hardware configuration being quoted against NIT should be deposited along with quotations, in the form of DD, in favour of Finance Officer, AMU, Aligarh. In case of unsuccessful bid the EMD after necessary deduction of draft charges will be returned. However, vendors registered with NSIC(National Small Industries Corporation) and enclosing attested copy of certificate of registration with NSIC (valid for at least 6-months from tender opening date)with quotations, would be exempted from payment of EMD. 13. All successful bidders should be registered as an approved contractor/supplier with the Aligarh Muslim University. A copy of valid certificate of vendor registration (issued by Central Purchase Office, A.M.U. Aligarh), should be enclosed along with quotations. 14. The EMD is based on average purchases made by the CPCC in the last financial year; however, its amount will have no bearing on the eventual supply of number of items on rate contract basis during the validity period. 15. Arrangement of all the documents related to taxation and road permits shall be the sole responsibility of the firm. 16. The original brochures of the quoted items should be attached. 17. All enclosures should be signed (with date and seal) by the bidding firm. 18. In addition to official landline phone/fax numbers, two mobile telephone numbers (including the mobile number of Chief Executive Officer of the bidding firm) and email ids for communication, should be specifically provided, as per Annexure-1. 19. A declaration is to be signed by the bidding firm, as per Annexure-2. 20. Annexure-3 (the compliance sheet) should be duly filled, signed and stamped is to be submitted along with documentary evidences as applicable. 21. Monthly Progress Reports (containing factual month-end status of all the purchase orders placed by AMU on the successful bidder), will have to be submitted to Secretary CPCC (secretary.cpcc@amu.ac.in) at AMU, on the last working day of each month, duly signed and stamped by authorized signatory of the bidding firm. These monthly reports will be printed on letter head of the bidder, as per the formats prescribed by CPCC, from time to time. 22. Providing any false/wrong information (including supply of wrong contact information, leading to loss of communication) will be treated as the breach of contract. Secretary-CPCC Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 8 of 11
Annexure-1 SUPPLY OF DESKTOP PCs TO AMU, ALIGARH ON CPCC-RATE CONTRACT BASIS NIT(Notice Inviting Tender) No. NIT/AMU/CPCC-04/DT/2015-2016 Dated: 09-04-2015 1. NAME OF THE BIDDING FIRM:............ Website URL:...... 2. ADDRESS : (a) REGISTERED OFFICE :...............................PIN... STD CODE Office Phone No:... FAX No:.. Primary Cell Phone No:.. Alternate Cell Phone No: Official E.MAIL-ID:.. Alternate E.MAIL-ID:.. (b) WORKS/FACTORY (if applicable): STD CODE Landline Phone No:... FAX No:.. Primary Cell Phone No:.. Alternate Cell Phone No: Official E.MAIL-ID:.. Alternate E.MAIL-ID:.. 3. Commercial Information (Enclose Attested Copy wherever Applicable) a) CST Regn. No. : b) State ST Regn. No : c) TIN No. : d) Excise Center No. : e) Trade License No. : f) Service Tax Regn.No. : g) PAN No. : I/We further undertake that all the above information and documents supplied by me/us are correct. In the event of any future changes to the above information, during the period of validity of this rate contract, I will immediately inform CPCC in writing and also provide updated documents (if any). (Signature of the Bidding Firm) Name: Designation with Seal of the Firm Dated: Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 9 of 11
Annexure-2 SUPPLY OF DESKTOP PCs TO AMU, ALIGARH ON CPCC-RATE CONTRACT BASIS NIT(Notice Inviting Tender) No. NIT/AMU/CPCC-04/DT/2015-2016 Dated: 09-04-2015 FROM DECLARATION M/s... To The Secretary Central Purchase Committee for Computers Aligarh Muslim University, Aligarh Dear Sir, 1. I/We have read and understood the contents of the Tender and agree to abide by all the terms and conditions of this tender. 2. I/We also confim that in the event of my / our tender being accepted, I/We hereby undertake to furnish Performance Security, as applicable in the form of Demand Draft. 3. I/We further undertake that none of the Proprietor / Partner/Directors of the firm was or is Proprietor or Partner or Director of any firm with whom Aligarh Muslim University, Aligarh or any other government organization have black listed/banned/suspended business dealing. I/We further undertake to report to the Secretary, CPCC immediately after we are informed but in any case not later than 15 days, if any firm in which Proprietor / Partner/Directors are Proprietor or Partner or Director of such a firm which is black listed/banned/suspended in future during the currency of the Contract with you. Yours faithfully, (Signature(s) of the Bidding Firm) Name(s): Dated: Designation(s) with Seal of the Bidding Firm Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 10 of 11
SUPPLY OF DESKTOP PCs TO AMU, ALIGARH ON CPCC-RATE CONTRACT BASIS Annexure -3 NIT(Notice Inviting Tender) No. NIT/AMU/CPCC-04/DT/2015-2016 Dated: 09-04-2015 Requirement Profile of Vendor (Yes/No) Documentary Evidences enclosed (Yes/No) 1. Is bidding firm registered with Central Purchase Office of AMU? 2. Annexure-1 duly filled and signed with seal of the bidding firm? 3. Annexure-2 duly filled and signed with seal of the bidding firm? 4. Ink signed authorization latter of OEM for participating in tender NIT/AMU/CPCC-04/DT/2015-2016 enclosed? 5. Audited account statements of the bidding firm, for last three financial years are available with bidding firm and bidder agrees that the same will be produced (within three business days), as and when required by AMU? 6. Letter of reference /testimonial enclosed from at least three satisfied customers to whom services/supplies were successfully delivered, in past, by the bidding firm? 7. Bidder agrees that Letter of credit worthiness from the bank of the bidding firm will be produced (within three business days), as and when required by AMU? 8. Bidder agrees that failure to submit monthly progress reports as per item 21 of NIT Terms and Conditions, will be interpreted as an offence, thereby attracting penal actions as deemed appropriate by AMU? 9. Bidder agrees that all the communications received from AMU on email-id supplied by the bidder in Annexure-1 of this tender document, will be responded within one business day. Failure to do so, will be interpreted as an offence, thereby attracting penal actions as deemed appropriate by AMU?. 10. Bidder(s) to note that item number 27, is mandatory. Did you include item at sr. no. 27 (1- KVA UPS), in additional to other items that you may be bidding for? 11. EMD enclosed as per the requirement of AMU? (Signature(s) of the Bidding Firm) Name(s): Dated: Designation(s) with Seal of the Bidding Firm Ref. No.: NIT/AMU/CPCC-04/DT/2015-2016 ( Dated: 09-04-2015) Page 11 of 11