News and Events How to create a single event Events Calendar For any event item to appear on its relevant landing page as well as the relevant audience page in the Events Calender, all pages must be tagged appropriately and saved under the corresponding page in Events. All event items MUST be created and saved under the page titled Events. 1
Adding an Event (Single event) 1. Click on the New button in the top left of the menu bar. 2. Select Single Calendar Event under the Events tab on the left. 3. In the Name box enter the name of the event. 3 4 & 5 6 7 9 2
4. Choose a start date by clicking on the arrow icons to get the drop down menus. Be sure to do the start date as well as the end date. 5. Select am or pm. 6. Change show in menu to No. 7. Click Select New Location. 8. Using the Asset Finder navigate to University of Newcastle > Events and then pick where your news story will be saved and click Select in the bottom right. In most instances the Events should follow the navigational structure of the site so you should save it where it is going to be shown, ie Research Centre Events saved under Research > Institutes and Centres > [the particular centre the news is for eg CAPPT]. 9. Click Create. 10. Your event has now been created. Click on the Edit button. 11. You will be taken to the Content screen where you can click in the white box and add a description of your event by either typing or pasting from word. 3
12. Click Save in the top right of the screen. 13. Click on the Metadata screen. 14. Scroll down to the section called News and Events. 15. Unclick the Use default box at the top of the Event Type section. 16. Go back through the Event Type options and select which pages you would like your event displayed. 4
17. Unclick the Use default button and select an event RSVP if applicable. 18. Unclick the Use default button and enter an Event Contact and Location. 19. Add a D.C Subject to the Metadata. This should include the event title followed by the University of Newcastle, Australia. 20. In the D.C Description field enter a brief description of the event or alternatively, you can enter your summary sentence. 19 20 5
21. Click the Save button in the top right hand corner. 22. To preview your event click on the Preview button in the top menu bar. 23. Once you have completed all steps you can now add a related image by following the steps under adding a widget image to your news item. Once your related image has been set you can now apply for approval. 24. Select Apply for approval in the Change? dropdown box 25. Click Save in the top right. 26. Once your image and event have been approved you will need to re-open the assets, navigate to the Details screen and select Make live in the Change? dropdown box. 27. Click Save. 6
Adding a widget image to a news item 1. Click on the New icon in the top left of the menu bar. 2. Select Image under the Files tab on the left 3. Find the file you would like to upload by clicking on the Choose File button. You will need to ensure your image is the correct size before uploading to Squiz. News widget images should be 164 pixels wide by 133 pixels high. 7
4. The File Upload window will be displayed. Navigate to where you saved your image and select the Open button at the bottom of the window. 5. Enter a name and Alt text for the image. As the widget image will be hyperlinked the Name and Alt text can be the news heading. Alt text, or alternative text, is used to describe an image for users who may have certain functionality turned off or are using a screen reader, eg those with vision impairment. Alt text is critical to ensure we achieve WCAG 2.0 compliance. All widget images should contain the appropriate Alt text. If you are using a stock photo and your image is purely decorative, you can select decorative only. 6. Change Show in menu option to No and as this is an image for a news widget you do not need a caption. 7. Click on Select New Location. 8
8. In the Asset Finder navigate to where you saved your news item and save the image under the item. 9. Click Select in the bottom right corner. 10. Click Create. 11. Your news widget image has been created in the system. Click Edit. 9
12. You will be taken to the Details screen where you will need to change the Title to the same name as the news article. You should also double check your file name and Alt text. You should not need to make any other changes. 13. Once you have completed all the necessary details, select Apply for approval in the Change? dropdown box. 14. Click the Save button in the top right corner. 15. To link your photo to the news item, go to the Asset Finder button on the top right. 16. Within the Asset Finder, navigate to your news item (this should be under University of Newcastle > Newsroom) and click Select 17. Click the Details screen. 10
18. Under Related Image click Select. 19. Within the Asset Finder navigate to where you saved your image (this should be under your news item) and click Select. 20. Click Save in the top right. 21. At the top of the Details select Apply for approval in the Change? dropdown box only do this once you are satisfied you have completed all the necessary steps. Do not select the Cascade status change option. 22. Click Save in the top right. Once your news item has been approved you will need to re-open both the news and image assets, navigate to the Details screen and select Make live in the Change? dropdown box. NOTE: Please ensure that your image asset is made live before setting the news article live. 23. Click Save. 11