Unit 9 Tables Part I Session 45: Creating Tables Session 46: Modifying the Layout of Tables Session 47: Formatting the Design of Tables 2
45 Creating Tables Session Objectives Create a table Enter data into a table Create a table to compare data in a document Write a statement that discusses tabular data 3
45 Creating Tables Columns are vertical and rows are horizontal. It is helpful to have an idea of how many columns and rows you will need before you create the table. The places where columns and rows intersect are called cells. The lines that form the columns, rows, and cells of the table are called borders. 4
45 Creating Tables continued 5
45 Inserting a Table To insert a table into a document, begin by clicking the INSERT tab and then clicking the Table button in the Tables group. 6
45 Entering Text in a Table Cell When you create a table, the insertion point displays in cell A1. Move the insertion point to other cells by clicking in the desired cell or by using the arrow keys. You can also press the Tab key to move to the next cell or press Shift + Tab to move to the previous cell. 7
45 Entering Text in a Table Cell continued If the text does not fit on one line, the text will wrap to the next line within the same cell. If you press the Enter key within a cell, the insertion point will move to the next line within the same cell. 8
45 Entering Text in a Table Cell continued To edit text within a cell, double-click to select a single word or triple-click to select all of the contents of that cell. 9
45 Adding a Row to an Existing Table If you position the insertion point to the immediate right of the last row of a table and then press Enter, a new row will be inserted at the end of the table. You can undo this action by pressing Ctrl + Z or by clicking the Undo button on the Quick Access toolbar. 10
45 Reinforcing Writing Skills Tables provide details that are not always evident in charts because the reader sees the actual alphabetic or numeric values. A table can be used effectively when comparing a series of items. A table can be used to reinforce conclusions a writer has drawn about a set of information. 11
46 Modifying the Layout of Tables Session Objectives Insert and delete table rows and columns Delete a table Merge and split cells Select cells, rows, columns, and tables Cut and paste row, column, and cell contents Change column width and row height AutoFit rows, columns, and tables Compose a memo that contains a table 12
46 Using the TABLE TOOLS LAYOUT Tab When the insertion point is positioned in a table, the TABLE TOOLS DESIGN and TABLE TOOLS LAYOUT tabs are available. 13
46 Changing the Layout of a Table Insert rows or columns by clicking the TABLE TOOLS LAYOUT tab and then clicking the appropriate button in the Rows & Columns group. Before clicking one of these buttons, make sure that the insertion point is in the correct position. 14
46 Changing the Layout of a Table continued To merge two or more adjacent cells, select the cells and then click the Merge Cells button in the Merge group. To split a cell, position the insertion point in the cell that you want to split and then click the Split Cells button in the Merge group to display the Split Cells dialog box. 15
46 Selecting Cells, Columns, and Rows To select a cell, a column, a row, or an entire table, use the Select button in the Table group on the TABLE TOOLS LAYOUT tab. If you want to select a row, position the insertion point in any cell in that row, click the Select button in the Table group, and then click Select Row. If you want to select a column in the table, position the insertion point in any cell in that column, click the Select button, and then click Select Column. 16
46 Selecting Cells, Columns, and Rows continued To select a column, position the mouse pointer just above the column until the pointer displays as a black down-pointing arrow and then click. To select a cell, position the mouse pointer along the left edge of the cell until the mouse pointer becomes a black arrow and then click. To select a row, position the mouse pointer along the left edge in the row until the mouse pointer becomes a black arrow and then double-click. 17
46 Cutting and Pasting Row, Column, and Cell Contents You can move a row by selecting it, cutting it using Ctrl + X, selecting the row directly below where you want the cut row to be pasted, and then pressing Ctrl + V. The cut row will appear above the selected row. After selecting and cutting a column, select the column directly to the right of where you want the cut column to be pasted and then press Ctrl + V. The cut column will appear to the left of the selected column. 18
46 Changing Column Width and Row Height The Cell Size group on the TABLE TOOLS LAYOUT tab provides several tools for adjusting the height and width of rows and columns in a table. 19
46 Changing Column Width and Row Height continued After keying text in a table, position the insertion point in one of the cells in the table, click the AutoFit button in the Cell Size group on the TABLE TOOLS LAYOUT tab, and then click AutoFit Contents. This action will automatically adjust the column widths based on the size of the contents of each column. You can AutoFit the width of an individual column by moving the mouse pointer over the right border of the column and then double-clicking. 20
46 Reinforcing Writing Skills Tables are ideal for presenting numerical data or related items in a compact, easy-to-comprehend format. 21
47 Formatting the Design of Tables Session Objectives Apply table styles Add shading to tables Format table borders Compose a memo containing a table 22
47 Using the TABLE TOOLS DESIGN Tab The TABLE TOOLS DESIGN tab contains three groups: the Table Style Options group, the Table Styles group, and the Borders group. 23
47 Using Table Styles The Table Styles group provides 105 table style options. Once you have created a table, you can apply one of these styles to it. Click the More button to open the Table Styles gallery. When you position the mouse pointer over a style option in this gallery, a ScreenTip with the style name will appear and the active table in your document will display with that style. 24
47 Applying Shading Select the portion of the table you want to shade and then click the Shading button arrow in the Table Styles group on the TABLE TOOLS DESIGN tab to display the palette of color options that are available. Click a color to apply it. 25
47 Applying Shading continued If you find that the color choices are too limited, click the More Colors option at the Shading button drop-down gallery to open the Colors dialog box. 26
47 Formatting Table Borders Select the cells in the table to which you want to apply a border design and then click the Line Style button in the Borders group on the TABLE TOOLS DESIGN tab. Select the line style from the drop-down list. 27
47 Formatting Table Borders continued Click the Borders button arrow in the Borders group to display a list of options to apply to the selected cells in a table. Click a border style to apply it to the selected cells. 28
47 Reinforcing Writing Skills In business and academic reports and letters, tables are often used to provide details that reinforce or support discussion in the text of a document. 29
Unit 9 Checkpoint Questions 1. The segments of a table that contain information are called a) columns. b) rows. c) cells. d) borders. 3. Press these keys to cut a selected table row. a) Ctrl + X b) Ctrl + K c) Ctrl + V d) Ctrl + C 2. When you create a table, the insertion point displays in cell a) A1. b) 1A. c) AA. d) 11. 4. The Line Style button is located in this group on the TABLE TOOLS DESIGN tab. a) Draw b) Borders c) Line d) Insert 30