Recording Online Attendance for Traditional (TR) classes. The expectation is to take attendance weekly, or every time the class meets throughout the entire semester. For sections with a class/lab combination, attendance must be recorded in BOTH the CLASS and the LAB Online Attendance columns in Online Attendance. How to Document Attendance in the Online Attendance System 3. Click on the Course Title. The Attendance Entry screen will appear. 4. Locate the column containing the date and check the box. A pop-up window will remind you that after clicking Submit, the system will automatically mark all blank student(s) with P present thus documenting attendance/enrollment for these students. Click to close the pop-up box. 10% census date 5. Use the drop down box and record only A absent or optional T tardy for the student(s) that were late or left early. After submitting, the system will automatically mark all blank student(s) with P present. 6. Scroll to the bottom of the page and put a check in the box I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature. *** 7. Click Submit. This will update the Online Attendance Entry site (shown), the Last Date of Attendance Entry website, and the Grading website. 8. Return to My Attendance, click the course title, and verify that all students received the proper attendance code. 9. If needed, at any time, you can return to the Online Attendance Entry site and undo or change the attendance codes by unchecking the box(es). Then click Submit. 10. Congratulations, you have just finished Online Attendance. You may either X out and close the Online Attendance site or return to the Attendance Menu page and continue documenting attendance for another course/section. *** After you have checked the checkbox for I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature, a date/time stamp is recorded when you click Submit. 1
How to Record a Student that has not attended on or before the 10% Date 3. Click on the Course Title. The Attendance Entry screen will appear. 4. Change all A, P, T, or S attendance codes for that student to blank. Otherwise an error message will pop-up, and will block you from changing the code. 5. Put a check in the NA box for that student. 6. Put a check in the I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature. After submission, for that student only, all remaining attendance boxes will be removed. 7. Click Submit. This will update never attended to online attendance site, Last Date of Attendance Entry website, and the Grading website. (Note, you can go back and make changes if needed.) How to Determine if a Student Stopped Attending Class (i.e., the Last Date of Attendance) The last date of attendance shall be determined for student(s) meeting one or more of the following criteria: 1. A student who has missed all scheduled class/lab meetings within a 12.5% or approximately two-week (whichever is greater) timeframe or has not participated as stated in the syllabus without contacting the college class instructor; or 2. A student in an online, hybrid, television or Teleweb class who has not participated as stated in the syllabus and/or completed required class assignments within a period of 12.5 % or approximately two-week period (whichever is greater); or 3. A student who has missed a minimum of one-eighth of a short term class (including summer term classes) without contacting the instructor. How to Record if a Student Stopped Attending Class 3. Click on the Course Title. The course Attendance Entry screen will appear. 4. Locate the column containing the last date attended. For that student only a. remove all attendance codes A, P, T, X, b. use the drop down box and select the S (stopped attending code) for that date, c. after submission, all remaining attendance boxes will be removed. 5. Put a check in the box I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature. *** 6. Click Submit. This will update the last date attended to the Online Attendance website (shown), the Last Date of Attendance Entry website, and the Grading website. 7. If needed, at any time, you can undo or change the attendance codes by unchecking the box(es) and then click Submit. *** After you have checked the checkbox for I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature, a date/time stamp is recorded when you click Submit. 2
How to Document a Canceled Class Meeting for Inclement Weather, Emergency Closing or Instructor Absence. This applies to ALL classes. 3. Select the Course Title. The course Attendance Entry screen will appear. 4. Click on the Class Name. A pop-up box will appear. On January 11, the College was closed because of inclement weather. The missed class will be made up by students completing an online assignment. 5. Post a Comment in the box: a. Type in the date and reason the class was canceled (Note: there is no spell check in the text field. Also, once you click Post this becomes a permanent record that contains your name and date, and cannot be modified or deleted. This post can be viewed by the instructor and administration.) b. Type how class time was made up (suggest that you verify with your department). i. You cannot schedule a time before or after the class, or on another date. ii. You can give an out-of-class, library, or an online assignment. Distance Education instructors may use a notation of online assignment. 6. Close the pop-up window and return back to the course Attendance Entry screen. 7. Locate the column containing the class canceled date and then use the drop down window to select X. A popup window will remind you that after clicking Submit, the system will automatically mark all blank student(s) with X canceled thus documenting attendance/enrollment for these students. Click to close the pop-up box. 8. Put a check in the I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature. My Preferences 1. Click on My Preferences. This allows you the change the way that your Student Attendance System displays. **Make sure you do not display the Student ID when in a class setting on the projector. 2. Click Save. 3
My Reports When clicked, a new window will display the attendance for that class along with all the P, A, T, X, and it will have a check in the NA boxes if recorded. You can print this out for your records. Printing Rosters Class Roster A class roster will have the following columns: Student ID, Name, Email, and Phone 1. Click on My Attendance. 2. Find the class that you want to print. 3. Click either HTML or Excel. Printer Friendly Version (has the meeting dates, not applicable to Online or Hybrid) 2. Click on My Attendance. 3. Click on the class that you want to print. 4. Scroll down to the bottom of the page. 5. Click on the Show Printer Ready version. This will open in a new window and will display all of the absent codes - A, P, T, X, S, or NA. Emailing the Entire Class Send an email to the entire class (CPCC student email accounts). This feature is only available if you are logged on to Outlook. Not Recommended for CCE. 2. Click on My Attendance. 3. Find the class that you want to Email. 4. Click the Email link. This will open a new email with the class email list address in the To: field. 4
Student Hyperlink Features This feature allows you to: Record note(s) about a student. (Note: there is no spell check in the text field. Also, once you click Post this becomes a permanent record that contains your name and date, and cannot be modified or deleted. This post can be viewed by the instructor and administration). View a student Education Plan. Email a student. View a student phone number. 5