CONFIRMATION OF ENTRY FOR ICSE & ISC CANDIDATES User Guide for School Users 1
TABLE OF CONTENTS INTRODUCTION 3 CONFIRMATION OF ENTRY FOR ICSE CANDIDATES 3 LOGIN 3 ICSE CONFIRMATION OF ENTRY WIZARD 4 CONFIRMATION OF ENTRY SUMMARY SCREEN 6 MAKING PAYMENT 8 CONFIRMATION OF ENTRY FOR ISC CANDIDATES 10 LOGIN 10 ISC CONFIRMATION OF ENTRY WIZARD 12 CONFIRMATION OF ENTRY SUMMARY SCREEN 14 MAKING PAYMENT 16 2
Introduction Confirmation of Entry is the process of confirming candidates studying in Class X and Class XII for appearing in the upcoming ICSE / ISC Examinations. Candidates who pass Class IX and Class XI go through the confirmation of entry process on being promoted to the next class. Only confirmed candidates will be able to appear for the examinations. Confirmation of Entry for ICSE Candidates Login 1. Log in to the CAREERS System using your username and password. This will take you to the CAREERS Home page (Fig. 1). Fig. 1: CAREERS Home Page 2. In the CAREERS Home page, click on the e-registration tile. This will take you to the Registration landing page. 3. In the Registration landing page, move your mouse over ICSE, and in the dropdown that appears, select Confirmation of Entry (Fig. 2). Fig. 2: Registration Screen with Confirmation of Entry in Dropdown Clicking on Confirmation of Entry in the dropdown opens a page with the title: Instructions for Confirmation of Entries for ICSE 2014 (Fig.3). This screen contains instructions that the user must keep in mind while performing confirmation of entry. At the bottom of the screen there are two checkboxes. 3
Fig. 3: Confirmation of Entry Instructions ICSE Confirmation of Entry Wizard 1. Check the checkbox to indicate that you have understood the instructions, and then click on the Proceed button below it. This takes you to the ICSE Confirmation of Entry wizard (Fig. 4). Fig. 4: Confirmation of Entry Candidate Selection Screen The screen displays in a grid the Name, Unique ID and Date of Birth of all students who appeared for the Class IX final examination from your school. The purpose of this screen is to segregate candidates who have completed Class IX into three categories: those who passed and are promoted to Class X, those who failed and are to be detained and re-registered in Class IX, and those who are to be withdrawn. By default, the Promoted to Class X radio button will be selected for all candidates. Select the appropriate radio button against each candidates to indicate whether he/she is to be deemed as Promoted to Class X, Detained and Re-registered in Class IX, or Withdrawn. 4
2. When you have completed classifying the candidates as described above, click on the Finish button to the bottom right of the screen. This takes you to the next step of the Confirmation of Entry wizard, namely the Search & Add screen (Fig. 5). Fig. 5: Confirmation of Entry Search & Add Screen This screen will allow the user to search for candidates who have not been awarded a Pass Certificate, as well as candidates who were absent during the previous ICSE Examination. These candidates can be from any CISCE affiliated school. The screen will also allow the user to add Improvement Candidates from any CISCE affiliated school, as well as Withdrawn Candidates from own school. To do any of these, carry out the following steps: a. Select Unique ID or Registration Number from the dropdown. b. Enter the corresponding value in the next field. c. Click on the Search button. The details of the candidate matching the search criterion will now be displayed (Fig. 6). Fig. 6: Confirmation of Entry Candidate Details Screen 3. This screen will display the Candidate Details as currently available in the system. This data is not editable. At the top of the screen, there are two radio buttons against the question: Is the candidate in regular attendance? Select the Yes radio button if the candidate will be attending regular classes. The Subject checkboxes to the right of the screen will be disabled if the Yes radio button is selected. Select the No radio button if the candidate's intention is to improve the score 5
in specific subjects, and will not be attending regular classes. The Subject checkboxes to the right of the screen will be enabled if the No radio button is selected, allowing the user to select the subjects for which the candidate seeks improvement. 4. At the bottom of the screen there are two buttons: Add to COE and Submit to Principal. Clicking the Add to COE button will add the candidate to the list of candidates for whom confirmation of entry is to be sought, but the name of the candidate will not be visible to the Principal. The status of the candidate in the COE Summary screen will be Submission to Principal Pending. Clicking the Submit to Principal button will add the candidate to the list of candidates for whom confirmation of entry is to be sought, and also make the name of the candidate visible to the Principal for further action. The status of the candidate in the COE Summary screen will be Principal Review Pending. Clicking either button will automatically take you to the Search & Add screen, allowing you to add the next candidate. You can also navigate to the Search & Add screen by clicking on the Search & Add button on the top right of the screen. 5. To the right of the Search & Add button, there is the COE Summary button, clicking which will take you back to the ICSE Confirmation of Entry Summary screen (Fig. 7). Fig. 7: ICSE Confirmation of Entry Summary Screen Confirmation of Entry Summary Screen 1. The Confirmation of Entry Summary screen provides a summary view of the status of various Confirmation of Entry cases and allows you to proceed to the next action. Clicking the View All button against each status displays all the candidates in that state in a grid, with a checkbox against each candidate. You can select individual candidates by checking the checkbox against the candidate, and click on the next action button at the bottom right of the screen. Checking the checkbox right on top selects all the candidates at one go. Fig. 8: Submission to Principal Pending: View All with Submit to Principal button at bottom right 6
2. Clicking on the name of a candidate in the grid opens the Candidate Details page pertaining to that candidate. You can also use the next action buttons to the bottom right of the Candidate Details page to proceed to the next step. See the screenshot below (Fig. 9). Fig. 9: Submission to Principal Pending: Candidate Details Page 3. Similarly, when the Principal clicks on the View All button against Principal Review Pending task in the Confirmation of Entry Summary screen, all the candidates in that state are displayed in a grid, with a checkbox against each candidate (Fig. 10). The Principal can select individual candidates by checking the checkbox against the candidate, and click on the Submit to CISCE button at the bottom right of the screen to submit the candidate to the Council for confirmation of entry. Checking the checkbox right on top selects all the candidates at one go. Fig. 10: Principal Review Pending: View All with Submit to CISCE button at bottom right 4. Clicking on the name of a candidate in the grid opens the Candidate Details page pertaining to that candidate. The Principal can use the Submit to CISCE button to the bottom right of the page to submit the candidate to the Council for confirmation of entry. 5. The Candidate Details page when viewed by the Principal, will have also the Delete Candidate button on top, in addition to the COE Summary and Back to List buttons. Clicking the Delete Candidate button will remove the candidate from the list being submitted to the Council for confirmation of entry. See the screenshot below (Fig. 11). 7
Fig. 11: Principal Review Pending: Candidate Details Page 6. Again, when the Principal clicks on the View All button against the Payment Due task in the Confirmation of Entry Summary screen, all the candidates in that state are displayed in a grid, with a checkbox against each candidate (Fig. 12). The Principal can select individual candidates by checking the checkbox against the candidate, and click on the Pay button at the bottom right of the screen to make payment for individual candidates. Checking the checkbox right on top selects all the candidates at one go. Clicking on the name of a candidate in the grid will again open the Candidate Details page pertaining to that candidate, but unlike in other Candidate Detail pages, there will not be a next action button on the page. Fig. 12: Payment Pending: View All with Pay button at bottom right 7. Alternatively, instead of clicking the View All button in the Confirmation of Entry Summary screen, the user can click on the action button next to it. All candidates in that state will then be moved to the next state. Making Payment 1. Clicking the Pay button will take the user to a screen with detailed instructions for making payment online towards confirmation of entry. The total amount to be paid will also be displayed, based on the number of candidates for whom confirmation of entry is sought (Fig. 13). 8
Fig. 13: Payment Instructions Screen 2. Click on the Pay button in the Payment Instructions screen. This will take you to the Payments to Council screen (Fig. 14). From here, follow the usual procedure for making payments to the Council. Fig. 14: Payments to Council Screen 9
Confirmation of Entry for ISC Candidates Login 1. Log in to the CAREERS System using your username and password. This will take you to the CAREERS Home page (Fig. 15). Fig. 15: CAREERS Home Page 2. In the CAREERS Home page, click on the e-registration tile. This will take you to the Registration landing page. 3. In the Registration landing page, move your mouse over ISC, and in the dropdown that appears, select Confirmation of Entry (Fig. 16). Fig. 16: Registration Screen with Confirmation of Entry in Dropdown 4. Clicking on Confirmation of Entry in the dropdown opens a page with the title: Instructions for Confirmation of Entries for ISC 2015 Examination (Fig.17). This screen contains instructions that the user must keep in mind while performing various tasks in connection with confirmation of entry. At the bottom of the screen there are two checkboxes. Clicking the upper checkbox enables the Proceed button. 10
Fig. 17: Instructions for Confirmation of Entries for ISC 2015 Examination 11
ISC Confirmation of Entry Wizard 1. Check the checkbox on the Instructions page to indicate that you have understood the instructions, and then click on the Proceed button below it. This takes you to the ISC Confirmation of Entry wizard (Fig. 18). Fig. 18: ISC Confirmation of Entry: Candidate Selection Screen 2. This screen displays in a grid the Name, Unique ID and Date of Birth of all students who appeared for the Class XI final examination from your school. The purpose of this screen is to segregate candidates who have completed Class XI into three categories: those who passed and are promoted to Class XII, those who failed and are to be detained and re-registered in Class XI, and those who are to be withdrawn. By default, the Promoted to Class XII radio button will be selected for all candidates. Select the appropriate radio button against each candidates to indicate whether he/she is to be deemed as Promoted to Class XII, Detained and Re-registered in Class XI, or Withdrawn. 3. When you have completed classifying the candidates as described above, click on the Finish button to the bottom right of the screen. This takes you to the next step of the Confirmation of Entry process, namely the Search & Add screen (Fig. 19). Towards the top left of the screen, there is a Click here for instructions link, which describes what you can do with the two buttons on the top right of the screen. Fig. 19: ISC Confirmation of Entry: Search & Add Screen 4. The Search & Add screen allows the user to search for candidates who have not been awarded a Pass Certificate, as well as candidates who were absent during the previous ISC Examination. These candidates can be from any CISCE affiliated school. The screen will also allow the user to add Improvement Candidates from any CISCE affiliated school, as well as Withdrawn Candidates from own school. To do any of these, carry out the following steps: 12
a. Select Unique ID or Registration Number from the dropdown. b. Enter the corresponding value in the next field. c. Click on the Search button. The details of the candidate matching the search criterion will now be displayed (Fig. 20). This screen will display the Candidate Details as currently available in the system. This data is not editable. Fig. 20: Search & Add Candidate Details Screen 5. At the bottom of the screen there are two buttons: Add to COE and Submit to Principal. Clicking the Add to COE button will add the candidate to the list of candidates for whom confirmation of entry is to be sought, but the name of the candidate will not be visible to the Principal yet. The status of the candidate in the COE Summary screen will be Submission to Principal Pending. A confirmation message will briefly appear on the screen stating: Candidate successfully added to COE. Clicking the Submit to Principal button will add the candidate to the list of candidates for whom confirmation of entry is to be sought, and also make the name of the candidate visible to the Principal for further action. The status of the candidate in the COE Summary screen will then be Principal Review Pending. A confirmation message will briefly appear on the screen stating: Candidate successfully added to COE and submitted to Principal for review. Clicking either button will automatically take you to the Search & Add screen, allowing you to add the next candidate. You can also navigate to the Search & Add screen by clicking on the Search & Add button on the top right of the screen. 6. To the right of the Search & Add button, there is the COE Summary button, clicking which will take you back to the ISC Confirmation of Entry Summary screen (Fig. 21) NOTE: 1. It is NOT mandatory for the following types of candidates to be in regular attendance, to appear for the 2015 ISC Examination: a. Candidates who failed the ISC Examination in the immediately preceding year (2014) and want to attempt again. b. Candidates who passed the ISC Examination in ANY preceding year, and want to improve their marks in any subject. c. In each of the above cases, a radio button will be provided, allowing the user to indicate whether or not the candidate is in regular attendance. 13
2. Candidates seeking improvement can select the subject for improvement by checking the checkbox against the subject of choice. The subject checkboxes will be disabled for all other candidates. Confirmation of Entry Summary Screen 1. The Confirmation of Entry Summary screen provides a summary view of the status of various Confirmation of Entry cases and allows you to proceed to the next action (Fig. 21). Fig. 21: Confirmation of Entry - Summary Screen 2. Clicking the View All button against each status displays all the candidates in that state in a grid, with a checkbox against each candidate (Fig. 22). You can select individual candidates by checking the checkbox against the candidate, and click on the next action button at the bottom right of the screen. Checking the checkbox right on top selects all the candidates at one go. Fig. 22: Staff User View All 3. Staff users can click on the Submit to Principal button at the bottom right of the screen to submit the candidate for Principal's review. 4. Clicking on the name of an individual candidate opens the Candidate Details page pertaining to that candidate (Fig. 23). Staff users can also use the Submit to Principal button at the bottom right of the Candidate Details screen to submit the candidate for Principal's review. To the top right of the screen there are three buttons: Delete Candidate, COE Summary, and Back to List. Clicking the Delete Candidate button will remove the candidate from the list being submitted to the Council for confirmation of entry. Clicking the COE Summary button will take you back to the Confirmation of Entry - Summary page. Clicking the Back to List button will take you back to the list from where you navigated to the Candidate Details page. 14
Fig. 23: Candidate Details Screen Staff User View 5. When the Principal clicks on the View All button against Principal Review Pending task in the Confirmation of Entry Summary screen, all the candidates in that state are displayed in a grid, with a checkbox against each candidate (Fig. 24). The Principal can select individual candidates by checking the checkbox against the candidate, and click on the Submit to CISCE button at the bottom right of the screen. Checking the checkbox right on top selects all the candidates at once. Fig. 24: Principal User View All 6. Clicking on the name of a candidate in the grid opens the Candidate Details page pertaining to that candidate (Fig. 25). The Principal can use the Submit to CISCE button to the bottom right of the page to submit the candidate to the Council for confirmation of entry. 15
Fig. 25: Candidate Details Screen Principal s View 7. Again, when the Principal clicks on the View All button against the Payment Due task in the Confirmation of Entry Summary screen, all the candidates in that state are displayed in a grid, with a checkbox against each candidate (Fig. 12). The Principal can select individual candidates by checking the checkbox against the candidate, and click on the Pay button at the bottom right of the screen to make payment for individual candidates. Checking the checkbox right on top selects all the candidates at one go. Clicking on the name of a candidate in the grid will again open the Candidate Details page pertaining to that candidate, but unlike in other Candidate Detail pages, there will not be a next action button on the page. 8. Instead of clicking the View All button in the Confirmation of Entry Summary screen, the user can click on the action button next to it. All candidates in that state will then be moved to the next state. Making Payment For making payments, follow the instructions provided on Pages 8-9 of this document. 16