Streamline3 User s Guide

Streamline3 User s Guide

Welcome to your new Streamline3 machine! Please follow the few simple steps described in this leaflet to ensure you get the most out of your new computer. When you first power on your machine, you will need to configure a series of settings to ensure that your computing experience is as efficient as possible. Simply follow these steps to get you up and running in no time! Before you start, please make sure that the power cable is plugged into both the computer and the wall socket is turned on, and that you have a network cable plugged into the network port as shown below: 2

Make sure that if you have a video card, the monitor cable is plugged into the card, as per the following screenshot: DO NOT plug the cable into the top ports if there are ones below it. The following picture shows an incorrect cable connection: 3

Now press the start button on your machine. When first powered on, your machine will run through a sequence of screens, and finally arrive at the region and country selection screen, as shown below:- Select your country from the Country or region dropdown menu. The next two options should automatically change to best suit your region. If not, click the dropdown buttons and select the most suitable option from the menu. Then click Next. 4

Create User screen: Now type a username into the highlighted box; the name of the person using the machine is suggested. A machine name will automatically be created, using a combination of the username and the suffix PC. This machine name can be changed to something more appropriate e.g. Accounts-PC or Myobserver. Click on next. 5

Password screen: Here you set a password for the user account just created. Type a secure password into field 1. A secure password contains both letters and numbers do not use common passwords such as abc123 or password. Also, do not use anything that personally relates to your life, i.e. memorable dates, names, places etc. It is best if you memorize a random password. Also, make sure is it at least 6 characters long. Lastly, do not write the password down and keep it with your computer. 6

Once you have chosen a password, type the same password into field 2. In field 3, type a hint that will remind you of what the password is, but ensure it is not obvious to anyone else. Select Next. Product Key screen. This screen does not appear on all models. Now enter your Windows 7 product key. This is a 25 character sequence which can be found on the sticker on the side or bottom of your machine (it may be under the battery). See example picture on the right. Enter the key into the highlighted text field, then click on next. 7

Licensing Agreements Screen: This screen gives you the opportunity to read and accept the licence agreements for both Windows 7 and the Streamline3 software. You will not be able to continue until both checkboxes have been ticked. Note:- it is important you read these agreements, as they are a legally binding contract. Once completed, click next. 8

Automatic Updates screen: Here you select which level of updating you wish to receive. The recommended setting at the top automatically downloads and installs all necessary updates for you. Click on this option for the best user experience. 9

Time zone Selection screen: Change the time zone by clicking on the Time zone button and selecting the zone most applicable to your location. If the date is wrong, click on the correct date to change it. The Month/Year can be changed by clicking on the arrows beside the month title in the calendar displayed. Clicking on the hours, minutes or seconds, and typing a new number will also change the time. Once finished click next. 10

Network Selection screen: The three pre-sets here automatically configure all the networking settings to suit your environment. Home network enables all file/printer sharing and turns on Home groups. Work network is the same configuration as Home network, but without Home groups. Public network disables file sharing and allows limited network functions. The suggested option to choose is Work network. Just click on the option which best suits and the machine will reboot and/or login to your desktop. For additional help and tutorials on using your machine please visit http://www.ubtsupport.com/help/tutorials/ 11

Computer Health and Safety concerns With the increase in computer use, a number of health and safety concerns related to vision and body aches and pains have arisen. Many problems with computer use are temporary and can be resolved by adopting simple corrective action. Most problems related to computer use are completely preventable. However it is important to seek prompt medical attention if you do experience symptoms including: continual or recurring discomfort aches and pains throbbing tingling numbness burning sensation or stiffness Seek help even if symptoms occur when you are not working at your computer. Laptop computers can present particular problems due to small screens, keyboards and inbuilt pointing devices (e.g. a small portable mouse or touchpad). Prolonged use of laptops should be avoided. If using a laptop as a main computer (i.e. use as a normal desktop computer in addition to use as a portable), it is advisable to use the laptop with a docking station. This allows an ordinary mouse, keyboard and monitor to be used with the laptop. The main risks associated with using computers include: Musculoskeletal problems Eye strain and a greater awareness of existing eye problems Rashes and other skin complaints have also been reported, although it is thought these are caused by the dry atmosphere and static electricity associ- 12

ated with display units rather then by the display units themselves. There are potential risks from radiation though this is a contentious area. Musculoskeletal problems These can range from general aches and pains to more serious problems and include: Upper limb disorders such as repetitive strain injury (RSI) tenosynovitis and carpal tunnel syndrome - by far the most important as it can quickly lead to permanent incapacity Back and neck pain and discomfort Tension stress headaches and related ailments These types of problem can be caused by: Maintaining an unnatural or unhealthy posture while using the computer Inadequate lower back support Sitting in the same position for an extended period of time An ergonomically poor workstation set up Eye strain Computer users can experience a number of symptoms related to vision including: Visual fatigue Blurred or double vision Burning and watering eyes Headaches and frequent changes in prescription glasses Computer work hasn't been proven to cause permanent eye damage, but the temporary discomfort that may occur can reduce productivity, cause lost work time and reduce job satisfaction. Eye problems are usually the result of visual fatigue or glare from bright windows or strong light sources, light re- 13

flecting off the display screen or poor display screen contrast. Several relatively straightforward precautions can be taken by computer users to avoid problems. Avoiding Musculoskeletal problems General precautions to avoid musculoskeletal problems include: Taking regular breaks from working at your computer - a few minutes at least once an hour Alternating work tasks Regular stretching to relax your body Using equipment such as footrests, wrist rests and document holders if you need to Keeping your mouse and keyboard at the same level Avoiding gripping your mouse too tightly - hold the mouse lightly and click gently Familiarise yourself with keyboard shortcuts for applications you regularly use (to avoid overusing the mouse) It is also important to have your workstation set up correctly. Your workstation includes monitor, keyboard, mouse, seating, desk, and where appropriate, footrest (to enable you to put your feet flat if they would otherwise not reach the floor), wrist rest, and document holder. Monitors should: Swivel, tilt and elevate - if not use an adjustable stand, books or blocks adjust the height Be positioned so the top line of the monitor is no higher than your eyes or no lower than 20 below the horizon of your eyes or field of vision Be at the same level and beside the document holder if you use one Be between 18 to 24 inches away from your face. 14

Keyboards should: Be detachable and adjustable (with legs to adjust angle) Allow your forearms to be parallel to the floor without raising your elbows Allow your wrists to be in line with your forearms so your wrists does not need to be flexed up or down Include enough space to rest your wrists or should include a padded detachable wrist rest (or you can use a separate gel wrist rest which should be at least 50 mm deep) Be placed directly in front of the monitor and at the same height as the mouse, track ball or touch pad Chairs should: Support the back - and have a vertically adjustable independent back rest that returns to its original position and has tilt adjustment to support the lower back Allow chair height to be adjusted from a sitting position Be adjusted so the back crease of the knee is slightly higher than the pan of the chair (use a suitable footrest where necessary) Be supported by a five prong caster base Have removable and adjustable armrests Have a contoured seat with breathable fabric and rounded edges to distribute the weight and should be adjustable to allow the seat pan to tilt forward or back Tables and desks should: Provide sufficient leg room and preferably be height adjustable Have enough room to support the computer equipment and space for documents Be at least 900 mm deep Have rounded corners and edges 15

Streamline3 Configuration Program Guide 1. Introduction Streamline3 is the newest iteration of protection software from UBT. It is designed to be as unobtrusive as possible you ll barely even notice it s there! It has two main functions: filtering the internet, and blocking applications. The filtered internet works much the same way as the previous iteration did each machine has a whitelist of approved sites that is allowed to be viewed on the machine. However, your company IT administrator now has direct control over each list. If you require a new site on the whitelist, simply refer to your own company administrator, rather than submit an application to UBT. Streamline3 also has application blocking. However all applications are not blocked by default. Like the Internet filter, the company administrator has direct control over what is and what is not blocked. 16

2. Streamline3 Configuration Window The configuration window is the only part of Streamline3 you need ever have direct contact with. It contains two parts the information page and the Internet Access tab. It can be run via the Streamline3 Configuration icon in the start menu, and will also appear the first time you run your machine. Please note that for the window to be functional you will need a working internet connection. 2.1 Information Page The information page is the default page that will appear when you launch the configuration. It will appear something like this: 17

As can be seen, it shows you your serial number, the company that the machine is registered to, as well as the machine name. If the company registration information is incomplete or incorrect, click the link provided under the company name. This will open a web form from which you can submit a correction. The machine name displayed here is different to the Windows machine name used for networking it is for identification only and has no effect on the operation of your machine. If you wish to change As can be seen, it shows you your serial number, the company that the machine is registered to, as well as the machine name. If the company registration information is incomplete or incorrect, click the link provided under the company name. This will open a web form from which you can submit a correction. The machine name displayed here is different to the Windows machine name used for networking it is for identification only and has no effect on the operation of your machine. If you wish to change this, click the change button. You can then type in a new name like in the following picture: Then click apply and the machine name will be updated. 18

2.2 Internet Access Tab Streamline3 has varying levels of Internet Protection. Depending on which of these have been allowed by your company administrator, you will see different options in the Internet Access tab in the configuration program. Click on the tab highlighted below to see the options that you can access. In this tab are three different options. These options are described on the next three pages. 19

2.2.1 Streamline3 Internet Filter The Streamline3 Internet Filter is the default method of internet filtering it allows websites that are on your whitelist. This option is always available, and is the default level of filtering. Click Activate to use this method of filtering if required. The below screenshot has the Internet Filter enabled: 20

2.2.2 Safe Search Filtering If less restricted browsing is required, your company administrator can allow access to Safe Search. This is a form of filtering in which only particular categories of websites are blocked, enabling you to browse a much wider variety of websites. To activate Safe Search once it has been enabled, enter your credentials (provided by your company administrator) and click the Activate button as shown in the screenshot below: 21

2.2.3 Browsing Portal Access This option enables the user to log into the Browsing Portal as seen in Timelock by using their existing credentials. To activate the portal, just fill in your username and password into the appropriate fields, as shown in the following screenshot: It is a good idea to click the Remember Me box to save time later your credentials will then auto-populate so that you do not have to type them in every time. Then click Activate; Internet Explorer will automatically launch, and you can now browse using the portal. 22

Once your session is nearly finished, you will get a notification like the following: Here, if the option has been enabled, you can choose to extend the session for another period. If you have used all your extensions the portal session will end. When it ends, you will get the following message, and the internet will revert back to the usual filtered internet (As in section 2.2.1): If you wish to end the session early, you can do so by activating one of the other two filtering methods in the Internet Access tab. 23

Install Microsoft Office 2010 1. Introduction By default Microsoft Office is not installed on your new machine. This enables more flexibility in Office version and architecture should you require something non-standard. However the installer for Microsoft Office 2010 x86 is included on the drive to make it easy to set up if required. 2. Open the Installer Location Click Start, then Computer as shown below: 24

Then double click Local Disk (C:) : Now double click the Installers folder: 25

Now double click on Office 2010 x86 : 26

3. Start the Installation Process To start installing Office 2010, double click the Setup file as below: If you get a UAC prompt click Yes: 27

Type your Office 2010 Product Key into the highlighted box below. If you do not have a key it can be purchased from UBT IT upon request. Then click Continue: 28

Check the box marked I accept the terms of this agreement then click Continue. 29

Click Customize: 30

Click the arrow next to the top option Microsoft Office, then from the dropdown click Run all from My Computer : Then click Install Now 31

Microsoft Office will now be installed on your machine. When it has finished, launch Microsoft Word. On first startup it will show the following dialog box: Select Install Updates Only as highlighted above and click OK. You can now use the Office suite installed on the machine. 32

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Streamline3 2011 UBT IT&T Services PLACE SERIAL NUMBER LABEL HERE 34