15 Key Skills Key Skills. Edexcel Information Manual : September 2007

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1 - Key Skills

2 - Key Skills Key Skills 1 Specifications and standards Centres in Wales Registration procedures Electronic registration methods Amending and withdrawing registrations Entry procedures Electronic entry methods Amendments and withdrawing entries Late entries Key Skills test windows 345 Key Skills Test Schedule 2007 (October March) 345 Key Skills Test Schedule (April September) Key Skills moderation Portfolio claims UCAS deadline for portfolio claims External moderator allocation Key Skills Proxies What are proxy qualifications? Proxy claim process Modern Apprenticeship candidates Proxy audit requirements Unit Entry Codes Test entry unit codes Portfolio unit codes Proxy entry unit codes Certification Modern apprentices QCA accreditation numbers Key Skills unit numbers Replacement certification How to use the esa Completing the esa Uploading the esa Making portfolio or proxy claims Invoicing Standard invoices Late fee invoices Invoice breakdowns UCAS points and Key Skills equivalents Instructions for the conduct of tests Edexcel Information Manual 2007 : September 2007

3 - Key Skills 14 Access arrangements and special considerations 360 Transfers of achievement General queries Onscreen testing System components Benefits Results Invoices 362 Edexcel Information Manual 2007 : September

4 - Key Skills Key Skills 1 Specifications and standards Please be aware that the Key Skills 2000 specifications are now withdrawn. All 2000 specification (pre-september 2004) registrations are closed and no further certification will be issued. To transfer existing candidates to the 2004 standards, contact the Edexcel Customer Service team. The Key Skills Qualifications and Standards 2004 are available to download at Centres in Wales In Wales assessment is through portfolio only. The standards remain the same as England; however, tests have been discontinued. All portfolio evidence must continue to be internally assessed and quality assured in each centre. External quality assurance will continue to be carried out by the awarding body. 2 Registration procedures There is no registration deadline and you are not required to register your candidates until you are ready to make an entry for them. However, all candidates must be registered before or at the time of making an entry. The process of registration is free for Key Skills candidates. Fees will be charged when test entries are made and when portfolio or proxy claims are made. Please note that no charges are made for portfolio and proxy entries. Please note that a candidate must be registered once only. To prevent the generation of duplicate registration numbers, centres must ensure that all candidates details are entered exactly the same as they were upon initial candidate registration with Edexcel. 2.1 Electronic registration methods EDI You can currently make registrations, entries and receive results via EDI (Electronic Data Interchange) in both EDIFACT and JCQ formats. Key Skills Basedata can be obtained from Further details are provided in the EDI section of this manual. Edexcel Online Edexcel Online is a web-based service that allows you to carry out administration for Key Skills electronically. Some of the features of Edexcel Online are: Search Search, select and view candidate records, with instant access to their historic information. Register Register your candidates online, either individually or by uploading an esa1 form. Confirmation Gain immediate, onscreen, printable confirmation of registrations. Entries and claims Make test entries, portfolio or proxy claims onscreen, producing and printing candidate statements of entry whilst online. Entries made by any method can be viewed via Edexcel Online. 342 Edexcel Information Manual 2007 : September 2007

5 - Key Skills Summary of candidates results Obtain a candidate list of your results online for each test, portfolio or proxy session, as well as requesting a spreadsheet of results. A spreadsheet listing of candidates results including any combination of test, portfolio or proxy by series can be ed to your Edexcel Online Mailbox address within 24 hours. Results slips Produce results slips for individual or groups of candidates on your own printer. Moderator details Search for your external moderator details and request moderation dates. EDI Tracking: Track progress of all EDI files. Candidate scores View the raw mark that individual candidates achieve in each key skill test. Test feedback Receive detailed feedback, on a question-by-question basis, of all candidates performances in Level 1 and Level 2 tests. The area of the standards tested by each question is highlighted and shows whether the candidate gave the correct answer or not. Obtain the references to the test specification for which each test question refers to. If you need any help in using these functions, please use the Edexcel Online Help function, or contact the Edexcel Customer Service team. For help in setting up an Edexcel Online account, telephone the Edexcel Online customer support team on esa1 Registration and entry spreadsheet The electronic SA1 spreadsheet can be downloaded from the Edexcel Online Key Skills homepage. This can be used to register and enter candidates by capturing specific information and uploading this file via Edexcel Online. This spreadsheet is specifically formatted to contain the fields required to make a valid registration and entry for the Key Skills qualifications. 2.2 Amending and withdrawing registrations If you wish to change or amend a registered candidate s cohort or centre reference, you can do this immediately via Edexcel Online. If you wish to withdraw Key Skills registrations, please contact the Entries team. 3 Entry procedures The entry methods listed below cover tests, portfolio and proxies. 3.1 Electronic entry methods EDI Centres may make entries via EDI in both EDIFact and JCQ Formats. Further details are provided in the EDI section of this manual. Edexcel Online All candidates will have to be registered on Key Skills in order to use this facility. However, they can be registered online at the same time as you make your entry. You can make entries using Edexcel Online by either entering candidates directly online or by attaching an esa1 to upload your entries. Successful completion of entries will be confirmed immediately onscreen and this can also be printed. We recommend that centres check their entries, using the Entry Summary facility on Edexcel Online to ensure all entries on our system reflect those on your centre s records. This can be done by selecting Entries, then Entries Summary, and selecting the appropriate session. Edexcel Information Manual 2007 : September

6 - Key Skills esa1 The esa1 is an electronic entry form which can be downloaded from the Key Skills homepage, (indicated by the tab KS/ALAN) on Edexcel Online. It may be created from information on your CMIS system and must meet the requirements listed in the esa1 section. This completed esa1 can be uploaded onto Edexcel Online. For further details on using the esa1 see part 9, How to use the esa1, in this section of the manual. 3.2 Amendments and withdrawing entries EDI You can amend your entries via EDI by the appropriate electronic entry and amendment deadline. Please refer to the EDI section of this manual for further details on how to do this. Edexcel Online You can amend your entries via Edexcel Online by the appropriate electronic entry and amendment deadline. Once this deadline has passed, you will not be able to make any further withdrawals or amendments on Edexcel Online. 3.3 Late entries Note: Centres should note that late entries are not applicable to Key Skills portfolio or proxy claims. Once the respective test entry and amendment deadline has passed, you will not be able to make any further entries, withdrawals or amendments. If you wish to request additional entries, please contact the Edexcel Customer Service team. If we can accommodate your entries, they will be charged double the test entry fee. Any post-examination entry received (ie, where a candidate has not been entered but completes a test) will be entered and charged triple the test entry fee. 344 Edexcel Information Manual 2007 : September 2007

7 - Key Skills 4 Key Skills test windows Key Skills Test Schedule 2007 (October March) Level 3&4 certificates in centres from Deadline for the receipt of enquiries about results for level 3&4 tests Level 3&4 paper results in centres by ** Certificates in centres from Deadline for the receipt of enquiries about results for level 1&2 tests Level 1&2 paper results in centres by ** Deadline for applications for special consideration of tests Inform Special Requirements about extra time for tests Receipt of requests for modified papers and special arrangements for tests by Electronic entry and amendment deadline * Test series Level Test dates N/A N/A N/A 23 November November November days after the date of the test 21 September August September & 2 AoN 8 October 1 & 2 Com 9 October 1 & 2 IT 10 October 3 & 4 AoN N/A October & 4 Com N/A 3 & 4 IT N/A 1 & 2 AoN 5 November 25 January 8 February February January 30 November January 7 days after the date of the test 19 October September October & 2 Com 6 November 1 & 2 IT 7 November 3 & 4 AoN 12 November 3 & 4 Com 13 November November November 3 &4 IT N/A N/A N/A 11 January 21 December January 7 days after the date of the test 16 November October November & 2 AoN 3 December 1 & 2 Com 4 December 1 & 2 IT 5 December 3 & 4 AoN N/A December March 4 April 11 April 22 February 1 February February 7 days after the date of the test 14 December November December & 4 Com N/A 3 & 4 IT N/A 1 & 2 AoN 7 January 1 & 2 Com 8 January 1 & 2 IT 9 January 3 AoN 14 January 3 Com January 3 IT January January 29 February 14 March 21 March N/A N/A N/A 7 days after the date of the test 25 January 4 January 18 January 1 & 2 AoN 4 February 1 & 2 Com 5 February 1 & 2 IT 6 February 3 & 4 AoN N/A February 28 March 11 April 18 April 9 May 30 May 6 June 7 days after the date of the test February 25 January 8 February 3 & 4 Com N/A 3 & 4 IT N/A 1 & 2 AoN 3 March 1 & 2 Com 4 March 1 & 2 IT 5 March 3 AoN 10 March 3 Com 11 March March 3 IT March * The electronic entry and amendment deadline includes all entries submitted via EDI, made on Edexcel Online or SA1 spreadsheet uploaded via Edexcel Online. ** These results will be available electronically approximately five days earlier than the published deadline (via EDI and Edexcel Online only). Note: There is no November registration deadline, however all candidates must be registered by or at the time of making their first entry. Failure to register your candidates at or before the deadline is likely to result in a delay or rejection of your entries for that window. If these entries are accepted you will be charged late fees on each unit ordered. All test windows up to and including July will have results in time for the required UCAS deadline. Please photocopy this page to A3 size for your own use Edexcel Information Manual 2007 : September

8 - Key Skills Key Skills Test Schedule 2007 (April September) Level 3&4 certificates in centres from Deadline for the receipt of enquiries about results for level 3&4 tests Level 3&4 paper results in centres by ** Level 1&2 Certificates in Centres from Deadline for the receipt of enquiries about results for level 1&2 tests Level 1&2 paper results in centres by ** Deadline for applications for special consideration of tests Inform Special Requirements about extra time for tests Receipt of requests for modified papers and special arrangements for tests by Electronic entry and amendment deadline * Test Series Level Test dates 2 May 16 May May N/A N/A N/A 7 days after the date of the test 29 February 21 March 14 March 1 & 2 AoN 7 April 1 & 2 Com 8 April 1 & 2 IT 9 April 3 & 4 AoN N/A April 3 & 4 Com N/A 3 & 4 IT N/A 30 May 13 June 20 June 18 July 1 August 8 August 7 days after the date of the test 28 March 18 April 11 April 1 & 2 AoN 6 May 1 & 2 Com 7 May 1 & 2 IT 8 May 3 AoN 12 May May 3 Com 13 May 3 IT May 29 August 22 August 27 June 11 July 18 July 8 August 7 days after the date of the test 25 April 16 May 9 May 1 & 2 AoN 2 June 1 & 2 Com 3 June 1 & 2 IT 4 June 3 & 4 AoN 9 June June 3 & 4 Com 10 June 3 & 4 IT* June N/A N/A N/A 22 August 1 August August 7 days after the date of the test 30 May 20 June 13 June 1 & 2 AoN 7July 1 & 2 Com 8 July 1 & 2 IT 9 July 3 & 4 AoN N/A July 3 & 4 Com N/A 3 & 4 IT N/A N/A N/A N/A 19 September 12 September 29 August 7 days after the date of the test 27 June 18 July 11 July 1 & 2 AoN 4 August 1 & 2 Com 5 August 1 & 2 IT 6 August 3 & 4 AoN N/A August 3 & 4 Com N/A 3 & 4 IT N/A N/A N/A N/A 24 October 3 October 17 October 7 days after the date of the test 1 August 22 August August 1 & 2 AoN 8 September 1 & 2 Com 9 September 1 & 2 IT 10 September 3 & 4 AoN N/A September 3 & 4 Com N/A 3 & 4 IT N/A * The electronic entry and amendment deadline includes all entries submitted via EDI, made on Edexcel Online or SA1 spreadsheet uploaded via Edexcel Online. ** These results will be available electronically approximately five days earlier than the published deadline (via EDI and Edexcel Online only). Note: There is no November registration deadline, however all candidates must be registered by or at the time of making their first entry. Failure to register your candidates at or before the deadline is likely to result in a delay or rejection of your entries for that window. If these entries are accepted you will be charged late fees on each unit ordered. All test windows up to and including July will have results in time for the required UCAS deadline. Please photocopy this page to A3 size for your own use 346 Edexcel Information Manual 2007 : September 2007

9 - Key Skills 5 Key Skills moderation The process by which candidates portfolios are reassessed is through the accreditation system. Once a centre has been accredited for a particular key skill and level, it will be accorded direct claim status and will be able to claim portfolio results using the instructions outlined in Key Skills Moderation Guidance to Centres In order for a centre to obtain direct claims, a Key Skills Quality Nominee must be appointed with the centre. As outlined in the Key Skills Centre Guidance for Moderation , direct claims status for each key skill/level will expire on 31 August, subject to successful audits and the Key Skills Quality Nominee remaining the same. Please refer to Key Skills Centre Guidance for Moderation for full details, available on the Key Skills section of the Edexcel Website Portfolio claims Centres must ensure that all direct claims are for portfolios that have been passed by the internal moderator and approved by the Key Skills Quality Nominee. Because of the security implications, it is extremely important that no claims for results are made without the clearance of the Key Skills Quality Nominee. Once a centre is accredited for a key skill/level, entries and claims may be made at any time using Edexcel Online. All claims must be preceded by a portfolio entry. For instruction on how to make portfolio claims on Edexcel Online, see part 10 on Making portfolio or proxy claims. Copies of individual Candidate Statement of Results will not be posted to centres following successful portfolio claims. However, centres may request copies via Edexcel Online, which will be ed to their Edexcel Online mailbox. Where centres have not yet been accorded direct claim status, but the External Standards Moderator has approved less that five portfolios per skill/level, a Key Skills Portfolio Results Claim Form (KSP1) must be faxed to the Entries team. The KSP1 form can be downloaded from the Key Skills section of the Edexcel website. We recommend that centres check their claims, using the Results Search facility on Edexcel Online to ensure all claims on our system reflect those on your centres records. This can be done by selecting Results, then Search, and selecting the appropriate portfolio session. 5.2 UCAS deadline for portfolio claims UCAS deadline claims should be made by the dates shown below: External moderation to be completed by Claiming by use of form KSP1 Claiming by Edexcel Online UCAS deadline claims 6 June 20 June 18 July Edexcel Information Manual 2007 : September

10 - Key Skills 5.3 External moderator allocation A moderator will be allocated to your centre for the academic year. This moderator will be able to arrange for the approval of your centre to make direct claims. Centres will generally retain the same external moderator as allocated in Where a there is a change in moderator, notification will be sent to centres at the beginning of the academic year. 6 Key Skills proxies 6.1 What are proxy qualifications? Proxy qualifications are those qualifications that have been agreed to assess the same knowledge and skills as aspects of the Key Skills. Because of this overlap, candidates can claim exemption from parts of the Key Skills when they are able to provide proof of achievement of the proxy qualification. The full list of valid proxy qualifications is available on the QCA website. 6.2 Proxy claim process Proxy claims can be made at any time using Edexcel Online. All claims must be preceded by a proxy entry. For instruction on how to make proxy claims on Edexcel Online, see part 10, Making portfolio or proxy claims of this section of the manual. Note: Centres are reminded that they are responsible for ensuring that the rules for claiming proxies are adhered to. Centres should claim at the end of the Key Skills programme to ensure that they are following the three-year rule. This is supported by ensuring: the candidate has claimed/is also claiming the relevant key skills portfolio where the candidate is claiming a whole unit, centres must ensure that this is within the three-year period where the candidate is claiming towards the end of the programme (eg, claiming a proxy in March and awaiting to submit a portfolio in June), centres must ensure that the three-year period expires after June. Once a proxy claim has been made for a candidate, no further withdrawals or amendments will be permitted. 6.3 Modern Apprenticeship candidates Candidates for Modern Apprenticeships who wish to claim relaxation should read the details of the relaxation ruling which can be found in Key Skills Policy and Practice Your questions answered, which can be downloaded from Edexcel Information Manual 2007 : September 2007

11 - Key Skills 6.4 Proxy audit requirements All evidence used to support proxy claims must be logged so that, on request from the Skills for Life team, centres will be able to provide accurate details in order to complete the audit. A sample of proxy claims made over the year will be sent to centres, which will be required to complete the details of the evidence which supports the claims listed. Information which should be logged is: Required Qualification used to claim proxy (eg, GCSE English Literature) Grade achieved (eg, A) Date achieved (eg, when the GCSE was certificated: 31/08/04) Candidate s name Recommended Key Skills registration number (eg, U123456) Proxy claimed (eg, Communication, Level 2). Note: Failure of centres to provide required details may results in centres being unable to make claims on demand via Edexcel Online. 7 Unit entry codes 7.1 Test entry unit codes KA1T Application of Number Level 1 KA2T Application of Number Level 2 KA3T Application of Number Level 3 KA4T Application of Number Level 4 KC1T Communication Level 1 KC2T Communication Level 2 KC3T Communication Level 3 KC4T Communication Level 4 KT1T Information Technology Level 1 KT2T Information Technology Level 2 KT3T Information Technology Level 3 KT4T Information Technology Level Portfolio unit codes KA1P Application of Number Level 1 KA2P Application of Number Level 2 KA3P Application of Number Level 3 KA4P Application of Number Level 4 KC1P Communication Level 1 KC2P Communication Level 2 KC3P Communication Level 3 KC4P Communication Level 4 KT1P Information Technology Level 1 KT2P Information Technology Level 2 KT3P Information Technology Level 3 KT4P Information Technology Level 4 Edexcel Information Manual 2007 : September

12 - Key Skills KL1P Improving Own Learning and Performance Level 1 KL2P Improving Own Learning and Performance Level 2 KL3P Improving Own Learning and Performance Level 3 KL4P Improving Own Learning and Performance Level 4 KW1P Working with Others Level 1 KW2P Working with Others Level 2 KW3P Working with Others Level 3 KW4P Working with Others Level 4 KP1P Problem Solving Level 1 KP2P Problem Solving Level 2 KP3P Problem Solving Level 3 KP4P Problem Solving Level Proxy entry unit codes Note: There are no proxies currently offered to exempt a candidate from a Communication portfolio at any level. KA1X Application of Number Level 1 Test KA2X Application of Number Level 2 Test KA3X Application of Number Level 3 Test KA1Y Application of Number Level 1 Test and Portfolio KA2Y Application of Number Level 2 Test and Portfolio KA3Y Application of Number Level 3 Test and Portfolio KC1X Communication Level 1 Test KC2X Communication Level 2 Test KC3X Communication Level 3 Test KT1X Information Technology Level 1 Test KT2X Information Technology Level 2 Test KT3X Information Technology Level 3 Test KT1Y Information Technology Level 1 Test and Portfolio KT2Y Information Technology Level 2 Test and Portfolio KT3Y Information Technology Level 3 Test and Portfolio 8 Certification Certification is issued automatically, where appropriate, following successful completion of the required unit components. In England and Northern Ireland, candidates are required to achieve both the test and portfolio for the core Key Skills certificates whereas, in Wales, candidates are only required to achieve the portfolio. Candidates in England, Northern Ireland and Wales are required to achieve only the portfolio for the wider Key Skills. 8.1 Modern apprentices Please be aware that candidates on a Modern Apprenticeship course (for which your NTO has advised you that candidates are exempt from sitting Key Skills tests) must still pass the test and portfolio in order to obtain a Key Skills certificate from Edexcel. 350 Edexcel Information Manual 2007 : September 2007

13 - Key Skills Edexcel will not issue a certificate for the core Key Skills based on a portfolio achievement only, where candidates are registered at a centre in either England or Northern Ireland. In England and Northern Ireland candidates are required to achieve both the test and portfolio for the core Key Skills certificates. However in Wales, as candidates are only required to achieve the portfolio for the core Key Skills, a certificate will be issued where candidates have achieved the portfolio component only. This is in accordance with QCA regulations governing the issue of certificates. Edexcel will, however, issue an Individual Candidate Statement of Provisional Results, listing that candidate s achievement, acceptable to your NTO as proof of the portfolio achievement. Note: This exemption rule relates to the requirements of the Modern Apprenticeship only and not of the Key Skills qualifications. Please refer to your NTO for any queries relating to the implications of this rule. 8.2 QCA accreditation numbers Key Skills certificates will be printed with the following QCA accreditation numbers: Level 1 Key Skills in Application of Number Level 1 Key Skills in Communication Level 1 Key Skills in Information Technology Level 2 Key Skills in Application of Number Level 2 Key Skills in Communication Level 2 Key Skills in Information Technology Level 3 Key Skills in Application of Number Level 3 Key Skills in Communication Level 3 Key Skills in Information Technology Level 4 Key Skills in Application of Number Level 4 Key Skills in Communication Level 4 Key Skills in Information Technology Level 1 Key Skills in Improving Own Learning & Performance Level 1 Key Skills in Problem Solving Level 1 Key Skills Working With Others Level 2 Key Skills in Improving Own Learning & Performance Level 2 Key Skills in Problem Solving Level 2 Key Skills Working With Others Level 3 Key Skills in Improving Own Learning & Performance Level 3 Key Skills in Problem Solving Level 3 Key Skills Working With Others Level 4 Key Skills in Improving Own Learning & Performance Level 4 Key Skills in Problem Solving Level 4 Key Skills Working With Others 100/0285/6 100/0287/X 100/0289/3 100/0283/2 100/0288/1 100/0291/1 100/0284/4 100/0286/8 100/0290/X 100/0292/3 100/0293/5 100/0294/7 100/3481/3 100/3846/2 100/3849/8 100/3842/5 100/3845/0 100/3850/4 100/3843/7 100/3847/4 100/3851/6 100/3844/9 100/3848/6 100/3852/8 All QCA accreditation numbers can be found on Edexcel Information Manual 2007 : September

14 - Key Skills 8.3 Key Skills unit numbers These unit numbers will be used on all test materials and confirmation of entry documents. The Wider Key Skills Certificates will also quote these unit codes. Unit No. Level Name U Application of number U Application of number U Application of number U Application of number U Communication U Communication U Communication U Communication U Information Technology U Information Technology U Information Technology U Information Technology U Improving Own Learning and Performance U Improving Own Learning and Performance U Improving Own Learning and Performance U Improving Own Learning and Performance U Working with Others U Working with Others U Working with Others U Working with Others U Problem Solving U Problem Solving U Problem Solving U Problem Solving 8.4 Replacement certification Lost between Edexcel and centre We will take every care to ensure the correct preparation of the award and the receipt by the centre of a satisfactory document. All award documents are issued to centres by recorded delivery, or a similar service that provides evidence of delivery. If a centre has to return documents to us, recorded delivery should be used or proof of posting obtained from the post office. Either will be accepted as satisfactory evidence of posting. Lost by centre We ask that you take due care in receipt and distribution of award documents. However, if you misplace award documents in the centre, you may apply in writing to Edexcel giving full details of the loss. In such cases, a duplicate certificate fee per learner will be charged for replacement. Applications should be sent to the Entries team. Learner name The centre is asked to ensure that the learner s name reported on registration is the name that he/she wishes to see on the final award document. We will issue amended award documents where 352 Edexcel Information Manual 2007 : September 2007

15 - Key Skills the learner s name is incorrect because of a spelling mistake. Where a change of name is required, the original document must be returned to Edexcel. Note: A replacement certificate fee will be charged if the request is received by Edexcel more than three months after the certificate was issued. No change of name that has taken place later than the award date can normally be taken into account. Learners should be made aware of this policy. Damaged documents If any damaged award documents are received by the centre, they should immediately be returned to Edexcel for replacement. Lost or damaged between centre and learner We cannot accept responsibility for the loss or damage of documents between the centre and the learner. It is suggested that centres either arrange for personal collection or use recorded delivery for despatch of original documents. We make every effort to pack documents securely and advise centres to ensure that any awards mailed to learners are likewise securely packaged. If award documents are lost between the centre and the learner, you may apply in writing to the Entries team for duplicates, enclosing details of any information you have from the post office regarding the loss. Note: A duplicate certificate fee per learner will be charged for replacements. Edexcel Information Manual 2007 : September

16 - Key Skills 9 How to use the esa1 9.1 Completing the esa1 Download the esa1 template from the Key Skills/ALAN homepage on Edexcel Online. The esa1 should be saved on your personal drive so this can be accessed easily at a later time. Once the esa1 has been saved it is now ready to be populated with the candidate s details for which you wish to make an entry. The following rules must be observed when completing the esa1 to enable quick and easy processing: Only one row should be used per candidate. Where there are multiple entries, these should be specified in Entry 1, Entry 2 up to Entry 6. All entry codes used must be correct key skill unit codes, as specified in this manual Student s forename, surname, sex and date of birth should be specified in the format shown. Where entries are being made for previously registered candidates, all details must be stated exactly the same as the initial registration. Failure to do so will result in candidates being issued with a duplicate registration, leading to problems with certification. 354 Edexcel Information Manual 2007 : September 2007

17 - Key Skills Note: Should you only wish to register candidates using the esa1, do not complete the entry type fields. Only the student forename, surname and sex fields should be filled. Once you have finished completing the esa1, save a copy to an accessible drive on your pc. 9.2 Uploading the esa1 Registrations On completing the esa1, (see section 9.1 above), log into Edexcel Online and click on the Key Skill/ALAN tab. Select Upload esa1 spreadsheet, then click on Register Candidates. Select the appropriate qualification type from the drop-down list Qualification Type. State the candidates enrolment date in this format DD/MM/YY. The enrolment date must be the day the registrations are being made. Completion of the field Cohort is optional. Click on Browse to locate the esa1 which is to be uploaded. Click on Upload. The candidates as indicated in the esa1 will be listed on the screen. Click on Submit. The candidates will now be allocated a unique registration number. Edexcel Information Manual 2007 : September

18 - Key Skills Registrations and entries On completing the esa1, (see part 3.2 above), log into Edexcel Online and click on the Key Skill/ALAN tab. Select Upload esa1 spreadsheet, then click on Register Candidates and Make Entries. If candidates detailed in the esa1 are already registered, this option should still be selected. Note: Previously registered candidates will not be assigned a new registration number provided all details used are exactly the same as those used when creating the initial registration. Select the appropriate qualification type from the drop-down list Qualification Type Select the appropriate entry type from the drop-down list Entry Type. If multiple entry types have been specified in the esa1, the esa1 should be uploaded separately, by selecting each entry type on that occasion. State the candidate s enrolment date in the format DD/MM/YY. The enrolment date specified must be the day the registration is being made. The field Cohort is optional. Click on Browse to locate the esa1 which is to be uploaded. Click on Upload. The candidates as indicated in the esa1 will be listed on the screen. All candidates who have been registered previously will be highlighted in blue. Any candidates who were not registered before will be assigned a registration number at this stage. Click on Submit. A pop-up screen will then be displayed indicating the proposed entries. You will then be given the option to withdraw any candidates before the entries are finalised If all entries correct, click on Save. A message will then be displayed stating The entries have now been made. Click on Finish. 10 Making portfolio or proxy claims Before attempting to make portfolio or proxy claims, centres must ensure that an entry for all candidates has been made beforehand. Entries can be made using Edexcel Online, EDI or an esa1. For details on how entries can be made using Edexcel Online, see part 9.2 in this section of the manual. Once entries for all candidates have been made, follow the steps below. Follow steps 1 2 from the section Completing the esa1. Log on to Edexcel Online and click on the Key Skills/ALAN tab. Select Entries, then Entries Summary from the options on the left hand side of the screen. 356 Edexcel Information Manual 2007 : September 2007

19 - Key Skills You will then be requested to specify the Qualification Type, Entry Type and Series, which you are querying. Select the appropriate fields and click on Next. A breakdown of all the entries will then be detailed. Edexcel Information Manual 2007 : September

20 - Key Skills Click on the Candidate list for the key skills unit which you wish to finalise. Should you wish to finalise multiple key skills units, you must complete each key skill unit separately. Select the candidates which you wish to finalise using the tick box on the left-hand side. Where a portfolio claim is to be made for all candidates, tick All to select all candidates. Once the correct candidates have been selected, click on Finalise Selected. If direct claim status has not yet been given for the Key Skills unit which is being claimed, candidates will be issued with a Not Yet Passed Result should you proceed with finalising the portfolio claim. A pop-up box will then be displayed requesting confirmation that all portfolio claims are eligible to be processed. After the required information has been entered, click on Accept to complete the claims process. 11 Invoicing Invoices are issued for test, proxy or portfolio and will be issued monthly. They are sent for the attention of your finance department. All queries relating to the content of the invoices should be sent to the Entries team. These queries must be made in writing. Queries relating to methods of payment for the invoice should be sent to the Edexcel Finance Department. (See the Contact Information section of this manual.) Payment of all fees is due thirty (30) days from the date of the invoice. Payment cannot be withheld unless you dispute the amount of the charges by notifying us in writing within twenty-one (21) days of receipt of an invoice, giving full details of the amounts disputed and the reason such charges are disputed. Cheques or BACs transfers should be made payable to Edexcel Ltd. Remittances advices should be addressed to the Edexcel Finance Department. Bank details: HSBC Bank plc City of London Corporate Office PO Box Canada Square London E14 5XL Account no Sort code Edexcel Information Manual 2007 : September 2007

21 - Key Skills 11.1 Standard invoices Invoice format Reg. Date The date in the first column relates to the date of registration, not the series date. Centres submitting registrations electronically (Edexcel Online, EDI) and licensed centres are able to use their own numbers to identify candidate groups, as appropriate. This number is indicated in the second column. Then the Key Skills unit is noted, with the series date series indicated in brackets. Please do not supply a separate purchase order number, as we will be unable to include this number on the invoice Late fee invoices Invoice format This invoice summarises the number of late fees for each series and component, and the late fee level charged (double or triple late fee) Invoice breakdowns Invoice breakdowns detailing the candidates to whom a particular invoice corresponds can be requested by contacting the Entries team. 12 UCAS points and Key Skills equivalents Since 2002, UCAS points will be awarded to candidates who achieve any or all of the key skills. The tariff for each unit is as follows: Level 2: 10 Level 3: 20 Level 4: 30 UCAS Tariff Calculator can be found on Key Skills equivalents These levels broadly relate to other qualifications in the National Qualifications Framework, for example: Level 1 relates to GCSE grades D to G; it therefore equates to Level 1 NVQs and Level 1 BTECs. Level 2 relates to GCSE grades A* to C; it therefore equates to Level 2 NVQs and Level 2 BTECs. Level 3 relates to Advanced GCE (A Level), NVQs at Level 3 and BTEC Nationals. Level 4 relates to higher level work. 13 Instructions for the conduct of tests The Instructions for the Conduct of Tests for both the onscreen and paper-based tests can be downloaded from the Edexcel website, Edexcel Information Manual 2007 : September

22 - Key Skills 14 Access arrangements and special considerations Guidance on providing special arrangements for candidates with particular assessment requirements has been agreed between accredited awarding bodies. Centres should refer to the Joint Council for Qualifications Regulations and Guidance relating to candidates who are eligible for Adjustments in Examinations, available to be downloaded from Transfers of achievement Please note that, in order to transfer the candidate s achievements from another awarding body, centres will need to send a copy of the candidate s results slip confirming his/her achievements to the Entries team. Centre should note that Edexcel will only transfer partial key skills achievement, ie, test or portfolio. Where candidates have achieved both components and therefore the achievement has been certificated with the other awarding body, Edexcel will not transfer any achievement. 16 General queries If any of the following issues are encountered, please contact the Edexcel Customer Service team for advice on how to proceed: duplicate registrations invoices queries missing test materials See the Contact Information section of this manual for details of how to get in touch with us. 17 Onscreen testing Onscreen testing is available for Key Skills at Level 1 and Level 2. For further details on onscreen testing and how to become an onscreen test centre, please visit System components The onscreen system consists of four components: Edexcel Online, CatGlobal, Enterprise SiteManager and Administrator as illustrated in Figure Edexcel Information Manual 2007 : September 2007

23 - Key Skills Figure 1 Edexcel Online: Edexcel Online is used to register candidates details. This can be for individuals or as a bulk upload. You will need to save or print off a list of candidate names and registration numbers as they are used in CatGlobal when entering candidates for tests. CATGlobal: CATGlobal is a website designed for centre administrators to schedule examinations and enter the registered candidates for examinations. You will only receive a password once your centre has confirmed they meet the technical requirements. CATGlobal will create the IDs and passwords for candidates to take the tests. Enterprise SiteManager The Enterprise SiteManager is an application which is downloaded from the CatGlobal website and installed on your local computer. This is used to control the entire exam sequence: downloading scheduled tests, uploading results and viewing and printing the candidate provisional score report. Administrator The Administrator component is also downloaded and installed from the CATGlobal website. This is the application used by candidates to sit examinations, and is installed over your Local Area Network using files created automatically during the Enterprise Site Manager installation Benefits On demand testing Schedule up to 365 days Only pay for tests taken Portable Free installation No training required Edexcel Information Manual 2007 : September

24 - Key Skills Dedicated support team Re-sit within an hour No limit to number of re-sits Instant printable Results Item level feedback on Edexcel Online Practice tests available Results Provisional results are available instantly on the Enterprise SiteManager Component once the tests have been completed. These can also be printed and given to candidates. Key Skills tests require a completion of a Portfolio before a Certificate is issued Invoices The invoice formats are identical to those generated by the paper-based tests. Please note that there are no late entry or withdrawal charges for onscreen tests. In addition, there is no charge for tests not taken. 362 Edexcel Information Manual 2007 : September 2007