Hilltop School Disaster Recovery Policy
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1 Hilltop School Disaster Recovery Policy Policy Created: February 2018 Policy Review Period: Every Year Last review date: November 2015 Next review due: February 2020
2 School name: HILLTOP SCHOOL Dated: 23 rd February 2018 Version Number: 9.0 Authorised by: Head Teacher Change history Version Date Detail of change First Disaster Recovery Plan set up Amendments regarding back up and server Full review Full review Full review Update of Contact Numbers Full review Full review Full review Full review Introduction (About the Disaster Recovery Procedures)... 3 Declaring a Disaster... 4 Management Responsibilities In The Event of a Disaster... 4 Disaster Recovery Procedures... 5 Appendix A - Disaster Limitation... 8
3 Introduction What the Disaster Recovery Procedures are: The Disaster Recovery Procedures are a collection of guidelines to be used in the event of any issue surrounding the ICT system that impacts on a schools ability to continue with the smooth day to day running of an educational establishment. Update Responsibilities It is the responsibility of the Full Governing Body to oversee this document. Distribution Copies of this volume of this Disaster Recovery Procedure are held: - On-site the ICT Security Folder is located at: Main School Office - Off-site the ICT Security Folder is located at: David Burdett at home David Spacie Gray at home Change Control Procedures The document will be reviewed annually and any changes incorporated will be reflected in a change in version number. In addition the document must be reviewed at any time of personnel change (to the Head, Chair of Governors) or any other major event that affects the ICT Security of the school. Major changes to the document are reflected in a change in point, from 1.0 to 2.0 for instance. Minor changes are just 1.0 to 1.1.
4 Declaring a Disaster Major incidents should be quickly escalated to the Head or the Chair of Governors at any time of the day or night. Not all incidents are immediately urgent and disastrous in which case they should be notified when appropriate. Position Name Telephone Number(s) HEAD TEACHER David Burdett CHAIR OF GOVERNORS Shaz Biggins CHIEF EXECUTIVE OFFICER Warren Carratt IT TECHNICIAN David Spacie-Gray PERSON RESPONSIBLE FOR ADMINISTRATION BACKUPS (Office programs only) Janine Blakemore Management Responsibilities In The Event of a Disaster Post David Spacie-Gray School Connect Head Teacher Disaster Recovery Responsibility Attempt to restore any hardware failure For any failure which cannot be resolved in-house Overview of all problems
5 Disaster Recovery Procedures Who handles issues with the ICT system in the first instance? David Spacie-Gray Where is the ICT Security Folder Offsite copy stored? David Burdett at home Escalation Who is this escalated to in the event that the problem cannot be resolved in-house? Name / Company Telephone number(s)/ Schools Connect HelpDesk@rotherham.gov.uk Backups Physical Location of Sims.net: Computer Name: Office 4 (Server cupboard ) Location of Sims.net back up data files: Stored on Server / Rebus (off site) Physical Location of FMS: Computer Name: Finance (Gill 3883) Location of FMS back up data files: Stored on Server / Rebus (off site) Physical Location of Admin Documents: Location of Document back up files: Stored on Server Rebus (off site) Physical Location of Pupil work files: Location of Document back up files: Stored on Server and on classroom computers Stored on Server / Rebus (off site) Very limited pupil work completed on computers. Backup controlled by teachers on password protected memory sticks as and when required. Where is the physical data media stored? Onsite: Server Cupboard Offsite: Rebus (off site) Passwords Who has the following access? NETWORK ADMIN DS-G JB GP SF KT GH HT SL NK SH-C SIMS JB GP SF GH HT KT FMS DB JB GP RM CH CEDAR Finance Officer from LA NETWORK DS-G ALL TEACHERS, ALL CLASS STAFF CURRICULUM NB: There should always be at least two people (preferably more) who have supervisor access to these areas, in case of sickness / holiday etc. Staff should not share passwords. If you do not want more staff to have access to these areas, then perhaps give honouree access to the head, for times of emergency.
6 Software Where copies (CD s / memory sticks etc.) are kept onsite? IT Technicians Storeroom locked steel cupboard Contacts In the event of the school having to close completely, how will you contact the parents / staff? Pupils All pupils can be contacted via Primary Contact an automated message system which can be used from any internet connection. Contact details in ICT security folder Staff All staff can be contacted via Primary Contact an automated message system which can be used from any internet connection. Contact details in ICT security folder (Regularly attach a pupil and staff contact list to the Disaster Recovery Plan) Local press numbers: Media Contact /website Tel. Number Radio Sheffield Radio Hallam Rother F.M news@hallamfm.co.uk include school name, heads name & DFES No: password - Star quote DfE No: 372/7011 URN No / Other People to be contacted: Department Head of Inclusion EHC Team manager School Organisation School Organisation RMBC Emergency & Safety Team Facilities Management Press & Publications Officer Contact Name Paula Williams Jackie Parkin Contact paula-inclusion.williams@rotherham.gov.uk Jackie.Parkin@rotherham.gov.uk Tel. Number or Dean Fenton dean.fenton@rotherham.gov.uk Christopher Stones Wendy Lloyd christopher.stones@rotherham.gov.uk Wendy.Lloyd@rotherham.gov.uk / / Ann Todd Ann.Todd@rotherham.gov.uk
7 Communications & Marketing Principal Catering Officer School Transport Office School Transport Manager School Transport Office Barnsley School Transport Nottingham School Transport Tracy Holmes Ron Parry Julia Russell Jason Dutton Sue Hague Terry Smith David Litchfield school Nurse Admin Team Physiotherapists Occupational Therapists June Marshall Kimberworth Place Liberty House Outreach Sunnyfield Rainbow House Wickersley Kids Club Nicola West LA Post Room Children s Disability Team Jo Hacking joanne.hacking@rotherham.gov.uk Radio Sheffield Rother FM
8 Appendix A - Disaster Limitation Follow BECTA document Service Continuity downloadable from have contingency plans prepared. Ensure backups are taken of all ICT data in accordance with Schools Connect Backup procedures Ensure your software and hardware audit are up to date Ensure your ICT Log is up to date Ensure that an ICT Security Audit is conducted annually. Ensure that the latest recommendations from Schools Connect have been carried out (they might be software or hardware upgrades for instance) Ensure all staff are aware of ICT security procedures within the school Review these plans regularly and make sure all staff are aware of their responsibilities
9 This Policy was reviewed and approved at the meeting of the Hilltop Local Governing Body On Friday 23 rd February 2018 Chair of Committee Print Name Shaz Biggins Signed Date Friday 23 rd February 2018 Head Teacher Print Name DAVID BURDETT Signed Date Friday 23 rd February 2018
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