Foundation Phase Profile Baseline (on entry) Assessment

Transcription

1 Foundation Phase Profile Baseline (on entry) Assessment RECEPTION USING SIMS ASSESSMENT MANAGER INSTRUCTIONS TO SCHOOL ADMIN STAFF 2018/2019

2 Foundation Phase Profile Baseline Assessment Entering data into Assessment Manager With the introduction of the Foundation Phase Profile, a child entering Reception must be assessed in line with the Foundation Phase Profile Baseline Assessment within 6 weeks of starting. An outcome for 4 Areas of Learning (AOL), and the separate strands which make up each area, must be recorded and returned to the LA in November. Once the templates have been linked to the appropriate classes through the Assessment Wizard Manager, teachers can then access these marksheets directly from SIMS (where client access is available in the classroom), via SLG or ipsum. When all the data for September s intake of Reception pupils has been entered at the end of October/early November these results must be exported to the LA via S2S. The LA s Data Team will check your results. The results will then need to be uploaded to DEWI in the Summer Term for which you will receive a reminder. Please use this checklist to ensure you have completed all steps, full details for doing so are given on the following pages. Create marksheets for use with classes Create folder to save results Create export XML file Upload the files as a generic file via S2S AUTUMN TERM 1

3 1. Creating marksheets To create the marksheets, the templates need to be linked to classes. This can be done through the Wizard Manager. Within SIMS.net go to Tools Performance Assessment Wizard Manager The Wizard opens. Select FP Baseline Assessment Wizard 2019 En or FP Baseline Assessment Wizard 2019 Cy as appropriate. Click Next. 2

4 Click the Browse (magnifying glass) button. Expand the Registration Group section and click appropriate check boxes to link to the reception classes and create marksheets (you will need to amend this before export in June to link to the Reception National Curriculum Year Group). 3

5 Click Apply and Next. Click Next again and then click Finish. For schools running SLG/iPsum and SIMS in the classroom, teachers can access marksheets via the usual method and input outcomes as per the relevant guidance document distributed with this one. 4

6 2. Creating a results folder To enable you to store the results file to be sent to the LA, create a folder named results_fpbaseline_2019. Click the windows Start menu Select My Computer Double click the S: Drive Double click the SIMS folder and then the Assessment folder. Click the New folder button on the toolbar Type results_fpbaseline_2019 and press Enter Close the window. 5

7 3. Creating the export XML file Once all results have been imported or entered into SIMS, the results can be exported to the LA. Within SIMS.net go to Routines Data Out Assessment Manager Export. The Export wizard is displayed. Select the Export Results radio button. Click Next. 6

8 Click the Browse (magnifying glass) button to specify the export file. The Save As dialog box is displayed. From the Save In field select the S: drive (SIMS share drive) Select the results_fpbaseline_2019 folder. In the File name: field type a file name for the results, this must be in the following format: School no 673SSSS_673LLLL_FPB19 Year of assessment submission, ie 19 for 2019 LEA no Subject letter, ie FPB for Foundation Phase Baseline Click Save. Click Next. 7

9 Select Export using Custom Filter. Click Next. Click the Browse button to select the pupils Click the + alongside National Curriculum Year. Click the Reception check box. The pupils from the selected year group are displayed in the bottom section of the window. Click Select All. Click Apply. 8

10 Click Next. Click Next again to skip the Aspects screen. Click Browse button to display the Result Set chooser. Click the checkbox alongside the FP BA Validated Result result set. Click Select. Click Next to define export dates. Enter 3/09/2018 into the From field and the current date into the To field. 9

11 Click Finish. Click Yes/OK to the messages displayed to proceed with the export. The Activity log will be displayed once finished check that the appropriate results have been exported and click Close. This XML file will be saved in the results_fpbaseline_2019 folder in your S: drive under the name 673SSSS_673LLLL_FPB19 (or similar format, shown earlier. 10

12 4. Uploading the XML file to the S2S site IN THE AUTUMN TERM THIS FILE SHOULD BE UPLOADED TO S2S Once generated, the XML file then needs to be uploaded to the LEA via the S2S site. Access the S2S web site by: going to (you can also access this through the WAG Schools Portal at and navigating through to S2S once you have selected your school type). The login screen is displayed, shown below: 11

13 Enter your username and password. Click the checkbox to agree with the Terms of use. Click Login. Click on the plus button next to Upload file. Select Upload Generic File. Locate the file by clicking on the Browse button and navigating to the S: drive, then double clicking the results_fpbaseline_2019 folder. Highlight the XML file created, this should be in the format 673SSSS_673LLLL_FPB19 (or similar). Click Open. Click on Upload Generic file. You will get a message to say that this may take up to 5 mins. You will then get a further message when the file has been successfully uploaded. Please contact the SIMS Helpdesk if you encounter problems successfully uploading the file. These results will also need to be uploaded to DEWi in the Summer Term along with the End of Foundation Phase and Key Stage 2 Outcomes. 12