College Safety and Security
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1 College Safety and Security Audit
2 Steve M. Ramirez, Law Enforcement Specialist, Higher Education Services 30 years experience in law enforcement 5 years United States Marine Corps 10 years as Chief of Police 5 years Director, Regional Police Academy M.S. Human Resource Development/Training Post Graduate Studies: Criminal Justice/HLS Master Peace Officer/Trainer
3 Presentation Goals Introduction Who we are What we do Audit Guide Overview Philosophy and Methodology Review of the Safety and Security Audit Guide Give and Take
4 Audit Guide Presentation Objectives Be able to demonstrate understanding of: The TxSSC Higher Education Mission and Services The Chapter 37- Texas Education Code Requirements for Public Junior Colleges The Philosophy, methodology, and application of the TxSSC Safety and Security Audit Guide The Actions that are mandated by law and that are mandated by prudence
5 Texas School Safety Center The Texas School Safety Center has two full time staff dedicated to supporting the public community/junior colleges. The staff has an extensive background in emergency management and campus law enforcement.
6 Support for Your Emergency Management Program Training in Incident Command System (ICS) Classes in emergency planning for community colleges Support in developing and conducting your exercises Technical assistance for your emergency management and public safety programs.
7 Support for Your Safety and Security Program Specialized training i designed d for campus Police/Security Advice and support for your Campus Police/Security it operation Support in developing and conducting your exercises Support in developing and conducting Reality Based Training (RBT) Information and technical assistance
8 Chapter 37- Texas Education Code Requirements for Public Junior Colleges Shall adopt and implement a multi-hazard emergency operations plan At least once every three years conduct a safety and security audit Shall report the results of the safety and security audit to the trustees and to the Texas School Safety Center
9 No Worries The Texas School Safety Center (TXSSC) is here to help YOU! You have time The School Safety and Security Report is not due till September 31, 2012
10 Our Support for Your School and Safety Audit A safety and security audit template crafted for use by the public junior colleges Training in how to use our safety and security audit template Advice while you conduct your audit
11 Timeline for the School Safety and dsecurity Audit January-April 2010 Audit Guide Development Summer 2010 Regional seminars on the audit template t Fall 2010 to Spring 2012 Junior College Audit Report (JCAR) questions developed Summer 2012 JCAR questionnaire online Fall/September 31, 2012 JCAR reporting deadline
12 Audit Guide vs. JCAR Audit Guide Is completed every three years The Institution can use the Texas School Safety Centers Audit Guide or other available product The results are for internal use only JCAR Is to be submitted for each legislative session Must complete and submit the results of the JCAR to the Texas School Safety Center
13 Junior College Audit Report (JCAR) Will be available online the summer of The public junior college must use the JCAR provided d by the Texas School Safety Center. It is mandatory that each public junior college complete this report not later than September 31, 2012.
14 JCAR The results of this report is not subject to disclosure under Chapter 552, Government Code A summary of the reports will be submitted to the: Governor, Texas State Legislature, The Texas Board of Education, and Other agencies that contain current information on safety and security in the Public Junior Colleges of this state
15 What Can We Do?
16 Why Must We Do It?
17 What Can We Do? Deter Detect Delay Disengage* Defeat
18 Objectives of the Audit Process Compliance with Chapter 37 Texas Education Code Reflective self-assessment of your institutions level of safety, security, and emergency preparedness Striving to create a feeling and reality of safety, security, and preparedness on our campuses Creating a culture that enhances situational Creating a culture that enhances situational awareness and active participation in public safety
19 Philosophy and Methodology A holistic approach A macro view Creating opportunity for learning, cooperation, and integration Addressing what is mandated by law/regulation and by prudence Addressing what should be and what could be Allow for institutional customization
20 Institutional Responses Yes/True No/False N/A Comments
21 Sectional Introduction Environmental Design Police Security Emergency Management Information Technology Environmental Health and Safety Facilities Business Continuity Policy Communications Residential Resources
22 Environmental Design
23 Philosophy and Methodology Environment and human behavior Place and target vulnerability and victimization Crimes against people/property Use of environmental countermeasures
24 Threat Assessment Contiguous environment/off campus Survey (feeling) Crime Statistics (reality) Campus environment/on campus Survey (feeling) Crime Statistics (reality)
25 Behavioral Assessment Behavioral Assessment Plan Threat Assessment Group Counseling/Health Services Employee Assistance Program Code of Conduct/Disciplinary Referral Community Awareness/Reporting Emergency Notification Joint Information Center Victim/Family Assistance
26 Physical Safety/Security General Safety/Security y Environment Fire/Emergency Medical CCTV Surveillance/Alarms/Monitoring Architecture/Landscaping Access Control
27 Police -Security
28 Philosophy Crime Cycle Dimensions: Law Target Place Capable Guardians
29 Methodology Authority Organization Administration Training Capabilities Communication Compliance
30 Authority and Administration Certification Organization Records Management Human Resources Recruitment Selection Performance Evaluation Promotion Discipline
31 Police Training Position Specific Chief of Police Line Supervisors Field Training Officers TCLEOSE Instructors Firearms Instructors
32 Police Training Firearms Training /Qualification Response to Active Shooter Reality Based Training Less Lethal Weapons Legal updates Department Policy Use of Force Arrest, Search and Seizure Family violence MHMR Emergency Telecommunications
33 Police/Security Training Emergency Management Leadership Role Critical Role General Role
34 Capabilities General Patrol Criminal Investigations Evidence Collection, Preservation, and Control Temporary Detention/Detainee Transport Traffic Control and Enforcement Crime Prevention Operations Internal Affairs Victim Services/Crime Impact Mitigation
35 Capabilities Specialized Special Event Operations Special Operations Homeland Security/Criminal Intelligence Operations
36 Communication Emergency Telecommunications Public Information Web-Site Development and Application
37 Compliance Chapter 37 Texas Education Code Safety and Security Audit/Report Clery Act Annual Crime Report Higher Education Opportunities Act Annual Fire Safety Report
38 Clery Act Compliance Policy Disclosure Records Collection and Retention Information Dissemination
39 Emergency Management
40 Philosophy Based upon the All Hazards or Multi- Hazard approach to emergency management planning Based upon the National Incident Management System (NIMS) Based upon the guidance from the Texas Based upon the guidance from the Texas Division of Emergency Management (TDEM) for political subdivisions
41 Methodology Developed levels of preparedness based upon TDEM guidance/ NIMS compliant for the following areas: Planning Training Drilling/Exercising
42 Information Technology/Security
43 Philosophy and Methodology Reflective of Texas Administrative Code, Title 1, Part 10, Chapter 202, Subchapter C, Security Standards for Institutions of Higher Education Based of currently identified preferred practices Provides a quick snapshot of the institutions Information and Technology Security
44 Environmental Health and Safety
45 Philosophy and Methodology Based upon OSHA and NFPA guidance Based of currently identified preferred practices Intended to provide a general indication of Intended to provide a general indication of the institution s health and safety environment.
46 Facilities
47 Philosophy and Methodology It is important that the institution identifies hazards before an incident/accident id id occurs It is important that the institution mitigates the known hazards within the capabilities of the institution It is important that the institution has a process in place to promote community involvement in facilities safety Construction must comply with the latest codes adopted
48 Business Continuity
49 Philosophy Safety and security are enhanced by an orderly and effective resumption of basic services. An effective and current BCP/COOP is vital to: Safety, security, and preparedness Liability limitation /reduction Financial loss limitation/reduction Compliance with regulations
50 Methodology Identifying Threats/Risk Identifying Impacts Identifying Critical Elements Emergency Operations Center Plan Approval Process Plan Management
51 BCP Elements Threat/Risk Identification and Classification Response Restoration Exercises Plan Maintenance Business Recovery Team Contact information
52 Monetary/Non Monetary Impact Students, Faculty, and Staff Safety Institutional Reputation Regulatory Compliance Loss of Critical Services Property Loss Fines Cash Flow Legal Costs
53 Identifying Critical Elements Critical Hardware/Software Critical Support Equipment Critical Personnel Academic Continuity- Functions/Processes Internal/External Dependencies All Hazards Approach
54 Who Approves the Plan? College President Administration and Finance Student Development/Residence Life Information Technology Campus Police/Security Emergency Management Environmental Health and Safety Facilities Management
55 Emergency Operations Center Location Identified Power and Utilities Communication Security
56 Policy
57 Philosophy and Methodology Intended to cover institution policies of the various sections of this audit Intended to promote awareness among members of the college administration in regard to their key role in safety, security, and emergency management programs
58 Communications
59 Philosophy Ensure Effectiveness of: Internal Communications External Communications
60 Emergency Communications Redundancy Regular Testing Automatic Enrollment Staff Training Timely Target Specific Secure
61 Residential
62 Philosophy and Methodology Takes an environmental and systems design approach Is purposefully redundant with the environmental design section Is designed ed to promote ote student t life/development involvement in the process
63 Denial has no survival value; it kills twice: physically and psychologically. Lt. L Col Dave Grossman
64 Cost vs. Benefits What if to save money the Governor ordered all public high school and college football programs to be suspended? What do you think would happen? Do you think we put our money into what o you t e put ou o ey to at we really value most?
65 Points of Contact Steve Ramirez, MS Law Enforcement Specialist Local Phone: Toll free: Brad Ellis, MCRP Emergency Management Specialist Local Phone: Toll free:
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