INTERSTATE PASSPORT PROCESS DOCUMENT

Transcription

1 INTERSTATE PASSPORT PROCESS DOCUMENT Name of Process: Awarding Interstate Passport Process Owner: ORAR Created By: Salt Lake Community College Last Updated By: O. Iopu Date Created: 10/26/2017 Last Revision Date: 12/22/17 Process Purpose: The purpose is to award the Interstate Passport to students who have completed the General Education Certificate of Completion with a grade of C or better in each course. Process Scope: This process pertains only to internal students who are currently enrolled at SLCC. Process Input: The process input for the Interstate Passport Process is SLCC s way of awarding the Interstate Passport. Process Flow: 1. Go to SWPPASS (see Appendix A - C) a. Enter the following: i. Printer Control 1. Printer = DATABASE 2. Special Print = LEAVE FIELD BLANK ii. Parameter Values Award Term = CURRENT TERM Run Mode = AUDIT OR UPDATE *Note: Audit mode is for reviewing the file. Update mode is run the process and insert comments in SHATCMT. iii. Submission 1. Save Parameter Set as = Check box 2. Name = Can leave blank or save a specific type if applicable. 3. Description = If name is left blank leave description blank. If name is filled in, add description 4. Hold/Submit = Submit 5. Click on SAVE or hit F10 to submit the process 6. Save or notate sequence number for output review 7. In update mode, transcript comments for internal SLCC credits will be posted automatically upon submission (see Appendix D for transcript sample) b. Review Output (GJIREVO) i. Select RELATED option ii. Select REVIEW OUTPUT (GJIREVO) iii. Insert sequence NUMBER if it is not already populated (step 1. a. iii. 6) iv. Select GO v. Select TOOLS vi. Under OPTIONS, select SHOW DOCUMENT (Save and Print File) vii. Select YES for the following error message: 1. You have selected to Show File ([user name]_swppass_sequence #.log) in a browser. Do you wish to continue? viii. Review records using DegreeWorks audit (see Appendix E for audit sample) 1. Process What If audit using the following parameters: a. Degree: WICHE Interstate Passport b. Catalog Year: Current catalog year c. Program: Interstate Passport 2. Verify student degree progress is at 100% a. If yes, rerun process in update mode and move on to step 2 b. If no, review curriculum requirements with Curriculum Office and OIT 2. Convert text file to excel spreadsheet 3. Send excel spreadsheet with transfer credit students to Transfer Evaluation Office (TEO). 1

2 Exceptions to Normal Process Flow: Control Points and Measurements: a. TEO will validate transfer grade. b. TEO will manually award and send of official awardees after all transfer credit students have been awarded. 4. Send to Institutional Research (IR) with internal and transfer credit awardees. The output for this process is the awarding of the Interstate Passport. More specifically, a comment (SHATCMT) on the student transcript indicating the student has been awarded the Interstate Passport. N/A A control point and measurement is established in step 1 b and 3 of the process flow. The process owner reviews the number of qualified awardees (with internal/external credits). If these numbers are low or there are a large number of awardees who are not qualified, then steps will need to be taken to improve the quality and detail of the process (check to see that curriculum rules are updated accordingly). PROCESS FLOW DIAGRAM Input SLCC awarding the Interstate Passport (IP) Process Run SWPPASS process in audit mode. SWPPASS awards SLCC students with internal credits. SWPPASS identifies students with transfer credit. Verify student records for internal SLCC students. TEO manually awards qualified transfer credit students. transfer credit student list to TEO Spot check a few records in SHATCMT If verification clears, run SWPPASS in run mode. TEO will when transfer credit students have all been awarded. After all IP awards are entered; send final numbers to IR. Students are officially awarded Interstate Passport Output If verification does not clear, contact OIT to review SWPPASS process for 2

3 Appendix A NOTE: WARNING Use at your own risk. Under no circumstances will the author of this code assume responsibility or liability for any damages or destructive effects on the database resulting from the queries executed using this tool. SWPPASS DESCRIPTION: A table is created (interstate_passport) with a list of eligible students (enrolled) and records for each requirement type. If a student has taken a class that fulfills a certain attribute (QL, EN, LW, etc.) then their record is updated based upon if the class was taken here (value = I) or transfer (value = T). The list of students passed on to the end users is the sum of records in this table after processing is complete. If a student has all I's, they are awarded an institutional passport by the process. If they have all values completed, but all values are not I - then they are listed as possibly eligible for a transfer award and must be hand checked to validate course grades on transfer credits. Below is a screen print of what the table looks like after processing is complete (student identification information and have been removed in this example): 3

4 CREATE INTERSTATE PASSPORT: Appendix B DROP TABLE SLCCLOCAL.INTERSTATE_PASSPORT CASCADE CONSTRAINTS; CREATE TABLE SLCCLOCAL.INTERSTATE_PASSPORT ( PIDM NUMBER(8), SID VARCHAR2(9 CHAR), VARCHAR2(128 CHAR), EN_REQ1 VARCHAR2(1 CHAR), EN_REQ2 VARCHAR2(1 CHAR), QL_REQ VARCHAR2(1 CHAR), AI_REQ VARCHAR2(1 CHAR), LW_REQ VARCHAR2(1 CHAR), IN_REQ VARCHAR2(1 CHAR), FA_REQ VARCHAR2(1 CHAR), HU_REQ VARCHAR2(1 CHAR), ID_REQ VARCHAR2(1 CHAR), LS_REQ VARCHAR2(1 CHAR), PS_REQ VARCHAR2(1 CHAR), SS_REQ VARCHAR2(1 CHAR), DV_REQ VARCHAR2(1 CHAR) ) TABLESPACE SLCCLOCAL_ENC RESULT_CACHE (MODE DEFAULT) PCTUSED 0 PCTFREE 10 INITRANS 1 MAXTRANS 255 STORAGE ( INITIAL 64K NEXT 1M MINEXTENTS 1 MAXEXTENTS UNLIMITED PCTINCREASE 0 BUFFER_POOL DEFAULT FLASH_CACHE DEFAULT CELL_FLASH_CACHE DEFAULT ) LOGGING NOCOMPRESS NOCACHE NOPARALLEL MONITORING; GRANT DELETE, INSERT, SELECT, UPDATE ON SLCCLOCAL.INTERSTATE_PASSPORT TO BANNERJOBS; 4

5 SWPPASS: Appendix C /***************************************************** * * Jonathan Soto 11/27/2013 * jsoto23 * * 2/25/ After delivery of the passport being awarded as an * event in SHREVNT, it was decided that the transcript * did not look 'professional' enough. It was decided * to make use of transcript comments. Code was changed * to both place and check for exisitng passports in * SHRTMCM instead. * * WICHIE - This process will award the WICHIE passport * to students that have completed the general requirements: * ENGL 1010 * COMM (1010, 1020) * MATH (1030,1040) * OR Equivalences, OR transfer credits * * * * ******************************************************/ connect bannerjobs/&&bannerjobs_password set pagesize 0 linesize 110 hea on timi off echo off termout off feedback off verify off set serveroutput on size column x_term noprint new_value Term select upper(gjbprun_value) x_term from general.gjbprun where gjbprun_one_up_no = &1 and gjbprun_job = 'SWPPASS' and gjbprun_number = '01'; column x_rmode noprint new_value rmode select upper(gjbprun_value) x_rmode from general.gjbprun where gjbprun_one_up_no = &1 and gjbprun_job = 'SWPPASS' and gjbprun_number = '02'; spool $HOME/swppass_$ONE_UP.err DECLARE v_location varchar2(50) := slcclocal.f_getutlfiletempdirectory; write_access varchar2(1) :='w'; out_file utl_file.file_type; out_line varchar2(250 5

6 firstwichiedate varchar2(6) WP cycles. := '201320'; --hardcoded date for earliest courses that count. will change on later vterm varchar2(6) := '&Term'; --incoming term to run for -- vterm varchar2(6) := '201340'; --incoming term to run for vpassport varchar2(3) := 'WP1'; vpassportdesc varchar2(50) := 'Interstate Passport'; vhaspassport varchar2(1) := 'N'; --y/n - do they already have one awarded isgooddata boolean auditmode varchar2(1) := TRUE; := '&rmode'; --mail variables mailsender varchar2(60) := 'NoReply@SaltLakeCommunityCollege.edu'; to goremal.goremal_ _address%type := 'Jonathan.Soto@slcc.edu'; mailsubject varchar2(60) := 'SLCC Transcript Update'; mailbody varchar2(1000) := 'From:' mailsender utl_tcp.crlf 'Subject: ' mailsubject utl_tcp.crlf --'To: ' 'Passport Recipients' utl_tcp.crlf 'You are eligible and have been awarded the Interstate Passport. SLCC participates in the Interstate Passport Initiative in which a block of lower-division general education classes is accepted between institutions and noted on your transcript for articulation purposes. SLCC issues the Passport upon completion of the General Education Certificate of Completion with a C or better in all courses. For more information about the Passport, visit WICHE ( For more information about SLCC''s General Education Certificate of Completion courses, please visit the General Education ( web page.'; smtp_tcpip_port CONSTANT PLS_INTEGER := 25; mailhost varchar2(90) := 'localhost'; mail_conn UTL_SMTP.connection; CURSOR geteligiblestudents IS SELECT spriden_pidm pidm, spriden_id SID, from SLCCLOCAL.INTERSTATE_PASSPORT, SPRIDEN where spriden.spriden_pidm = pidm and spriden_change_ind is null and en_req1 = 'I' and en_req2 = 'I' and ql_req = 'I' and ai_req = 'I' and lw_req = 'I' and in_req = 'I' and fa_req = 'I' and hu_req = 'I' and id_req = 'I' and ls_req = 'I' and ps_req = 'I' and ss_req = 'I' and dv_req = 'I'; eligiblestudents geteligiblestudents%rowtype; 6

7 --the pidms are eligible. we need to make sure they were not awarded --a passport, if not output them as transfer eligible CURSOR geteligibletransfers IS select sid from SLCCLOCAL.INTERSTATE_PASSPORT where en_req1 is not null and en_req2 is not null and ql_req is not null and ai_req is not null and lw_req is not null and in_req is not null and fa_req is not null and hu_req is not null and id_req is not null and ls_req is not null and ps_req is not null and ss_req is not null and dv_req is not null and (en_req1 = 'T' or en_req1 = 'T' or ql_req = 'T' or ai_req = 'T' or lw_req = 'T' or in_req = 'T' or fa_req = 'T' or hu_req = 'T' or id_req = 'T' or ls_req = 'T' or ps_req = 'T' or ss_req = 'T' or dv_req = 'T') and pidm not in (select shrtmcm_pidm from shrtmcm where shrtmcm_comment like '%Interstate Passport%' eligibletransfers geteligibletransfers%rowtype; BEGIN dbms_output.put_line('interstate Passport Award Process' mail_conn := utl_smtp.open_connection(mailhost, smtp_tcpip_port utl_smtp.helo(mail_conn, mailhost utl_smtp.mail(mail_conn, mailsender utl_smtp.rcpt(mail_conn, to --OPEN geteligiblestudents(vterm dbms_output.put_line(vpassport ' Passports awarded to the following students:' dbms_output.put_line(' ' --SELECT 'WICHIE Passport 1 ' stvterm_desc into vpassportdesc from stvterm where stvterm_code = '201340'; --update the passport description based on the term code the process was run for SELECT 'Interstate Passport ' stvterm_desc into vpassportdesc from stvterm where stvterm_code = vterm; --Delete data from previous run 7

8 DELETE FROM SLCCLOCAL.INTERSTATE_PASSPORT; --Insert list of POSSIBLE sid/pidm pairs to be evaluated ---changed based on requirements from Ologa regarding -- degree types that should be excluded. INSERT INTO SLCCLOCAL.INTERSTATE_PASSPORT (PIDM, SID) SELECT DISTINCT SFRSTCR_PIDM, SPRIDEN_ID FROM SFRSTCR, STVRSTS, SPRIDEN WHERE SFRSTCR_TERM_CODE = vterm AND SFRSTCR_RSTS_CODE = STVRSTS_CODE AND STVRSTS_INCL_SECT_ENRL = 'Y' AND SPRIDEN_PIDM = SFRSTCR_PIDM AND SPRIDEN_CHANGE_IND IS NULL and sfrstcr_pidm not in (select distinct shrdgmr_pidm from shrdgmr where shrdgmr_degs_code = 'AW' and shrdgmr_degc_code in ('AA', 'AS', 'AAS') ) and sfrstcr_pidm not in (select distinct sordegr_pidm from sordegr where sordegr_degc_code not in ('000000', 'CA', 'CC', 'CER', 'CERT', 'CP ', 'CPR', 'CR', 'DI', 'DIPL', 'LSK', 'N', 'NDCT', 'PI', 'QU', 'SPEN', 'TC', 'TR', 'TT', 'U', 'WP1') -- Core Skills Requirements -- Composition (EN) - 1 Class in ENGL 1010 and (1 Class in ENGL 2010 or 2100) -- ENGL1010 Req set en_req1 = 'I' where pidm in ( select distinct shrtckn_pidm 8

9 and shrattc_attr_code = 'EN' and shrtckn_crse_numb = '1010' --ENGL 2010 or 2100 Req set en_req2 = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'EN' and shrtckn_crse_numb in ('2010', '2100') -- Quantitative Literacy - 1 Class in Math 1030, 1040, 1050, 1060, 1080, 1090 or 1210 set QL_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'QL' set AI_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'AI' Institutional Requirements - Lifelong Wellness (LW) x1, Student Choice: Intensive or Depth x1 --Lifelong Wellness - LW - 1 course set LW_req = 'I' where pidm in ( select distinct shrtckn_pidm 9

10 and shrattc_attr_code = 'LW' -- Intensive - IN - 1 course -- **NOTE - This requirement can also be fulfilled by a depth course - a course in any of the -- distribution areas within the next section beyond the 1 course requirement there. In other -- words, they must either take a course with IN attirbute, OR a second course with the attribute -- FA, HU, ID, LS, PS, or SS -- This section only will mark the LW-Req true if they fulfill the IN requirement, depth will be -- handled later set IN_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'IN' Distribution Areas - 6 courses with attribute in (FA, HU, ID, LS, PS, SS) -- Fine Arts (FA) set FA_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'FA' -- Humanities (HU) set HU_req = 'I' where pidm in ( select distinct shrtckn_pidm 10

11 and shrattc_attr_code = 'HU' --Interdisciplinary (ID) set ID_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'ID' --Life Sciences (LS) set LS_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code in ('LS','BS') --Physical Sciences (PS) set PS_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'PS' 11

12 --Social Sciences (SS) set SS_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'SS' -- Now we must calculate the depth requirement for Institutional requirements. If they do not have 'I' under IN_req, -- the student can fulfill it by having a count of >6 in the distribution areas (FA, HU, ID, LS, PS, SS). They must have -- at least one in each subsection here, but that requirement of at least one per section is taken care of by the distribution area -- itself. It is possible that they have a count >6 while not fulfilling a particular distribution area requirement -- but they will not be awarded a passport because though this count fulfills the student choise/intensive requirement, -- they will still lack the distribution area requirement. set IN_req = 'I' where pidm in ( select shrtckn_pidm from ( select distinct shrtckn_pidm, shrtckn_subj_code, shrtckn_crse_numb and shrattc_attr_code in('fa','hu','id','ls','ps','ss','bs') ) having count(1) >= 6 group by shrtckn_pidm set dv_req = 'I' where pidm in ( select distinct shrtckn_pidm and shrattc_attr_code = 'DV' a set = (select goremal_ _address from goremal b where a.pidm = b.goremal_pidm 12

13 and goremal_emal_code = 'CP' open geteligiblestudents; loop to := ''; vhaspassport := 'N'; fetch geteligiblestudents into eligiblestudents; exit when geteligiblestudents%notfound; --does the student already have a passport? select decode(count(1),0,'n','y') into vhaspassport from SHRTMCM where SHRTMCM_PIDM = eligiblestudents.pidm and SHRTMCM_COMMENT like '%Interstate Passport%'; IF vhaspassport = 'N' THEN to := null; --student deserves a passport, and does not have one --output their s# --SLCC MOD jps 01/07/2015 modified insert to specify columns as to not fail after DBEU upgrade INSERT INTO SHRTMCM (shrtmcm_pidm, shrtmcm_levl_code, shrtmcm_orig_code, shrtmcm_comment_seq_no, shrtmcm_comment, shrtmcm_effective_date, shrtmcm_activity_date) VALUES(eligibleStudents.pidm, 'UG', 'ES', (select nvl(max(shrtmcm_comment_seq_no)+1,1) from shrtmcm a where a.shrtmcm_pidm = eligiblestudents.pidm), vpassportdesc, sysdate, sysdate dbms_output.put_line('sid ' eligiblestudents.sid ' was awarded an interstate passport' SELECT goremal_ _address into to from goremal where goremal_status_ind = 'A' and goremal_emal_code = 'CP' and goremal_pidm = eligiblestudents.pidm and rownum = 1; final. --REMOVE THIS AND UPDATE TO SEND TO NORMAL USERS WHEN DEPLOYED -- to := 'ologa.iopu@slcc.edu'; IF to is not null THEN --sending to myself only for now utl_smtp.rcpt(mail_conn, to -- s must be added one at a time here, using mine as default for now. uncomment previous line for 13

14 --dbms_output.put_line('sid ' eligiblestudents.sid ' has a valid and has been added to the recipient list.' ELSE dbms_output.put_line('sid ' eligiblestudents.sid ' has no valid address.' END IF; dbms_output.new_line; END IF; end loop; --close mail connection/send the --remove the following comment to send regardless of run mode - use for testing --utl_smtp.data(mail_conn, mailbody if auditmode = 'U' THEN utl_smtp.data(mail_conn, mailbody utl_smtp.quit(mail_conn END IF; -- Now we do the updates for the same reqs for transfer courses -- We don't know grades so these need to be checked manually -- if the requirement wasnt filled by an insitutional credit -- but they have a transfer course equivalency they will have -- the same requirement filled by the SHRTRAT entries set EN_req1 = 'T' where pidm in ( and shrtatt_attr_code = 'EN' and shrtrce_subj_code = 'ENGL' and shrtrce_crse_numb = '1010') and en_req1 is null; set EN_req2 = 'T' where pidm in ( and shrtatt_attr_code = 'EN' and shrtrce_subj_code = 'ENGL' and shrtrce_crse_numb in ('2010', '2100')) 14

15 and en_req2 is null; set ql_req = 'T' where pidm in ( and shrtatt_attr_code = 'QL') and ql_req is null; set AI_req = 'T' where pidm in ( and shrtatt_attr_code = 'AI') and AI_req is null; set LW_req = 'T' where pidm in ( and shrtatt_attr_code = 'LW') and LW_req is null; set IN_req = 'T' where pidm in ( and shrtatt_attr_code = 'IN') and IN_req is null; set FA_req = 'T' where pidm in ( and shrtatt_attr_code = 'FA') and FA_req is null; 15

16 set HU_req = 'T' where pidm in ( and shrtatt_attr_code = 'HU') and HU_req is null; set ID_req = 'T' where pidm in ( and shrtatt_attr_code = 'ID') and ID_req is null; set LS_req = 'T' where pidm in ( and shrtatt_attr_code in ('LS','BS')) and LS_req is null; set PS_req = 'T' where pidm in ( and shrtatt_attr_code = 'PS') and PS_req is null; set SS_req = 'T' where pidm in ( and shrtatt_attr_code = 'SS') and ss_req is null; 16

17 set DV_req = 'T' where pidm in ( and shrtatt_attr_code = 'DV') and dv_req is null; set IN_req = 'T' where pidm in ( select pd from( select shrtckn_pidm pd, shrattc_attr_code atr and shrattc_attr_code in('fa','hu','id','ls','ls','ps','ss','bs') union select shrtatt_pidm pd, shrtatt_attr_code atr from shrtatt, shrtrce, shrtrit and shrtatt_attr_code in ('FA','HU','ID','LS','LS','PS','SS','BS') ) having count(1) >= 6 group by pd ) and in_req is null; open geteligibletransfers; dbms_output.put_line(chr(10) dbms_output.put_line('beginning Transfer Student Report' dbms_output.put_line('the following students must be manually checked since we cannot determine the exact date of their transfer courses.' dbms_output.put_line(chr(10) dbms_output.put_line('student IDENTIFICATION NUMBER' dbms_output.put_line(' ' loop fetch geteligibletransfers into eligibletransfers; exit when geteligibletransfers%notfound; dbms_output.put_line(eligibletransfers.sid end loop; 17

18 /* loop to := ''; vhaspassport := 'N'; fetch geteligiblestudents into eligiblestudents; exit when geteligiblestudents%notfound; --does the student already have a passport? select decode(count(1),0,'n','y') into vhaspassport from SHRTMCM where SHRTMCM_PIDM = eligiblestudents.pidm and SHRTMCM_COMMENT like '%WICHE%'; dbms_output.put_line('eligible student SID: ' eligiblestudents.sid ' with a previously awarded passport value of ' vhaspassport IF vhaspassport = 'N' THEN to := null; --student deserves a passport, and does not have one --output their s# --SLCC MOD jps 01/07/2015 modified insert to specify columns as to not fail after DBEU upgrade INSERT INTO SHRTMCM (shrtmcm_pidm, shrtmcm_levl_code, shrtmcm_orig_code, shrtmcm_comment_seq_no, shrtmcm_comment, shrtmcm_effective_date, shrtmcm_activity_date) VALUES(eligibleStudents.pidm, 'UG', 'ES', (select nvl(max(shrtmcm_comment_seq_no)+1,1) from shrtmcm a where a.shrtmcm_pidm = eligiblestudents.pidm), vpassportdesc, sysdate, sysdate dbms_output.put_line('sid ' eligiblestudents.sid ' was awarded a passport.' SELECT goremal_ _address into to from goremal where goremal_status_ind = 'A' and goremal_emal_code = 'CP' and goremal_pidm = eligiblestudents.pidm and rownum = 1; IF to is not null THEN utl_smtp.rcpt(mail_conn, to -- s must be added one at a time here, using mine as default for now. uncomment previous line for final. dbms_output.put_line('sid ' eligiblestudents.sid ' has a valid and has been added to the recipient list.' 18

19 ELSE dbms_output.put_line('sid ' eligiblestudents.sid ' has no valid address.' END IF; END IF; end loop; */ dbms_output.new_line; --close mail connection -- utl_smtp.data(mail_conn, mailbody --utl_smtp.quit(mail_conn --all passports awarded to students who have completed classes here --since 1/1/2013. This does not include transfers which have to be manually checked. --transfer courses are entered into banner with the date/term of transfer --not the date of the original course being taken. -- open geteligibletransfers(vterm /* LOOP --reset passport... assume that they do not vhaspassport := 'N'; fetch geteligibletransfers into eligibletransfers; exit when geteligibletransfers%notfound; --If they are in this cursor and DO NOT have --a passport awarded then they are suspect and need to be evaluated select decode(count(1),0,'n','y') into vhaspassport from SHRTMCM where SHRTMCM_PIDM = eligibletransfers.pidm and SHRTMCM_COMMENT like '%WICHE%'; --they have not been awarded a passport IF vhaspassport = 'N' THEN dbms_output.put_line(eligibletransfers.sid END IF; END LOOP; */ if auditmode = 'U' THEN dbms_output.put_line('update mode' commit; ELSE rollback; END IF; /* IF isgooddata AND auditmode = 'U' THEN -- s should be sent only in this case. hit the event table for date = today and those? 19

20 dbms_output.put_line('job run in update mode. There were no errors. Results committed.' commit; ELSIF isgooddata AND auditmode = 'A' THEN dbms_output.put_line('job run in audit mode. Results not committed' rollback; ELSIF NOT isgooddata THEN dbms_output.put_line('job failure. Bad data.' rollback; END IF; */ END; / spool off 20

21 Appendix D 21

22 22

23 Appendix E 23

24 24