1. Getting Started Language

Transcription

1 Introduction

2 1. Getting Started When you run Netsis Erp programmes for the first time a connection console will be displayed on the screen. On this connection console, you first have to enter information for the queries about the Language, Company, Entity, Branches, User Name and Password before moving on to the main menu screen. Language This is the section where you specify the language in which you wish to use the programme. The screens and menus will be displayed in the language that you select on this screen. For setting transactions that you should process to use any language other than Turkish or English please see System Utilities/Netsis Language Organizer. Company

3 This is the field where you specify the company to run the programme. The notion of Company relates to the database. You can click the down arrow on the right of this field to select one of the company options from the list. Entities insert a new company for every fiscal year, carry over the year-end closing and continue their operation over the new company. For detailed information about Company definitions please see System Utilities/Company. Entity Companies that operate as holding companies may parent multiple other companies. Even if affiliates function independently these may have some operations in common. For example, they may have to consolidate some type of reports or they may have to process some transactions collectively instead of individually. In this case, these affiliates of the holding company in question should be recorded as a single company, i.e. as different entities in the same database. For example, let us assume that SANGIDA is a holding company. In this case, SANGIDA s affiliates SANSUT, SANET and SANSU can be defined individually as entities. It is possible to insert multiple entities in a company. The Entity query, therefore, comes only with the Fusion pack. For detailed information about Entity definitions please see System Utilities/Company Branch Parameter Definition/Entities. Branches In the programme, you can define your main offices in the different regions as branches. In this way you can separately follow up the records of every branch. In this field, you can select the branch you wish to insert, by clicking the down-arrow on the right side of the field. For example, branches of entity SANSUT, SANSUT_01 and SANSUT_02, should be defined under the entity SANSUT. You can insert multiple branches in an entity or company. For detailed information about Branch definitions please see System Utilities/Entity/ Branch Parameter Definition/Branches. User Name This is the field that queries the user name to be used in logging. If desired, you can define different names for every user and assign recording, cancelling, modification and viewing authorisations at different levels. For detailed information about User and Authorisation Definitions please see User Transactions/ User Records. Password This is the section that queries about the password of the user. There should be a password for every user. Users can change their passwords when they are in the programme. To be able to log in, users should enter their name and password information correctly. For detailed information about Password modifications please see User Transactions/ Password Modification. When the programme is first installed, there is only one default user defined on the system. This is, User Name: netsis, Password: net1. You can modify this information.

4 Once you complete processing the queries on the connection console, the main menu will be displayed on the screen. 2. Main Menu The programme displays different application sections, that are grouped according to the topics, where you can insert records and process transactions, generate reports. These sections are called modules (e.g. Current Accounts, Inventory, Invoice). When you log in, the programme will display the main menu window where these modules are listed. You can click with your mouse on the corners of this window and drag to adjust the size of this window. You can enter a module in three ways: 1. Click once with your mouse on the module that is displayed in the Main Menu. 2. Simultaneously press ALT + the key that stands for the underlined letter in the Module name. For example, to enter the Company Checks module, you should press ALT + O keys at the same time. 3. Select the related module in the Logistic/Sales, Finance, Accounting, Production, and General submenus that are located on the main menu at the top or on the left side of the screen.

5 The modules in the Logistic/Sales, Finance, Accounting, Production, and General submenus that are displayed in the main menu on the top part of the window are grouped according to their common usage purposes. For example, the Finance submenu lists finance modules, in other words Current Accounts, Cash, Statement, Customer P.Notes/Checks, Company P.Notes/Checks, and Bank modules. Or the General menu lists the modules that relate to the general aspects of the programme. By using the Change Company command in the General submenu, you can move to another company from the one you are currently processing. The module groups that are displayed on the left of the Main Menu screen are used only for viewing the submenu title that relates to the currently selected module group. For example, if you select Logistic/Sales on the left menu, only the modules in this group will be displayed in the Main Menu. Besides the Logistic/Sales, Finance, Accounting, Production, and General menus, on the Main Menu at the top part of the window you will see other menus that link to the modules. These are File, Help and Special Programmes. 2.1 File Menu The Menu Customize and Exit options are located in this section Menu Customize You can make specify your theme selection and menu settings in the main menu by using the File/Menu Customize commands.

6 The transactions you can process in this section are theme selection, visual components, favourites and shortcuts to documents, files, web pages Netsis Program Definitions In this first tab of the menu customize section you can specify your theme selection and visual components, as well as your shortcuts Theme Parameters Show pictures in Menu Designs This is the option to show the main menu module titles either with their visual icons or only by name without their icons. The below images show the module titles as displayed without and with their icons.

7 Theme This section displays the built-in themes that are prepared by Netsis. You can select the themes on the drop-down list Module Groups The module groups in this section are grouped on process basis. You can display these groups by clicking on the button to the left of their names and view the modules they include. You can further view the menu options for every module by clicking on the button to their left. With the help of the

8 show all/hide all buttons on the toolbar of this window, you can at once display or hide all modules that are included in all of the module groups. Adding to Favourites If you use some modules more frequently than the others and wish to obtain quick access to these, you can mark these modules by double-clicking or pressing the space bar when the cursor is on the module title. The menu option you mark will show brighter than the others. The programme will include the options, which you add to your favourites, in the Favorite Programs group on the main menu and you will be able to open these when you click on them in this section OK, Cancel, Apply Buttons OK Saves the changes and goes back to the main menu. Cancel Cancels the changes and goes back to the main menu. Apply Quickly applies the changes and displays the main menu in its new appearance and goes back to the menu customize window. If you confirm the changes displayed on the screen, you should click OK and exit. If you do not confirm the changes you can continue with further changes on the menu customize window Defining Shortcuts

9 You can use this section to create shortcuts on the main menu to frequently used web pages, documents and files, etc. Add Page With this option that is located on the Toolbar, you can insert a record to define a new shortcut. Delete Page Deletes the selected shortcut line. Open Page Opens the target document or web page with the purpose of verifying the address defined in the shortcut. Using the Grid The frequently used documents or pages are defined on the grid. On the grid, you can click with your mouse on the cell where you want to enter information, press the space bar and record/modify. After you enter in the cell the information as necessary, you can confirm the information and exit the cell by pressing the Enter key. Group Titles This is the title you can assign in order to group documents or pages as you desire. Title This is the title you can assign to documents or pages, for which you will define access in the related group, with the purpose of facilitating access. Page Address This is the full name of the web page or document. You can define table, document or web page addresses in this section. The programme will add the

10 pages that you define in this section to the Shortcut Definitions on the main menu and quickly open the file when you click in this section Exit You can use the Exit option to quit the programme. 2.2 Help Menu This section includes the Content, About, Program Information, Get Netsis Solutions, and File Versions submenus Content This section includes help topics on the main menu and logging in About This section displays information about the programme version. The page also provides you access to the Netsis website.

11 2.2.3 Program Information You can use this menu option to get general information about the programme. With this option you can view information such as the title of the company currently in process, file directory, database name and type, number of branches, branch code, programme version, logged-in users and various other additional information.

12 2.2.4 Get Netsis Solutions In this section, you can connect to the Netsis request-reply service and write requests, and access the requests you previously sent to Netsis. In this section you can also track your previous requests and check whether or not your requests are fulfilled. Active retrieval of this option is enabled for Admin users, and when the computer used for sending the request is connected to the Internet, and the company is authorised for sending requests. (For request-reply authorisations you should contact your Netsis business partner.) For detailed information about defining users as admin please see User Transactions/User Records For information on how to enter requests on the Get Netsis Solutions menu please read System Utilities/Get Netsis Solutions File Versions This is the menu option you can use to access the file versions of the pack you are using. 2.3 Special Programs On this screen you can view if there are in the programme any software that is specially developed by third parties for the user company. 3. Using the Module Main Menu The programme displays the standard module main menu in all modules. Menu Bar The Menu Bar displays the module menu options. Tool Bar Includes the visual icons for the frequently used transactions. To select these transactions you can click with your mouse on the icon instead of choosing them among the options on the menu. There are several Toolbars where the icons are grouped according to their functions. Information Bar Located below the Toolbar, the Information Bar displays the title of the currently processed company. On the lower right corner of the screen is displayed the title of the user company, the user s name and the currently processed branch code. Working Field The blank area displayed in the centre of the screen is the Working Field of the programme.

13 Accessing the Menu Options To select an option on the menu bar you should either drag your mouse on the option and click once or simultaneously press ALT + the key that stands for the underlined letter in the Module name. When you access the menu option you selected, if the menu includes any submenus, these options will be displayed. You can again select the listed submenu options either with your mouse or by pressing the key that stands for the underlined letter. On all of the menu bars in the modules, you can find the File, Tools, Edit, Database, Record, Transactions, Reports, Window and Help menus. 3.1 File Menu The module exit and the menu customize transactions are located in this option Menu Customize This is the section where users can define shortcut icons for the menu options they frequently use. The menu options that you select on the menu customize screen will be added to the Toolbar as shortcuts Exit

14 This section enables you to exit the module and return to the main menu. Other ways to exit the module is to click the X sign on the upper left corner of the menu or to press ALT+F4 keys. Tools Menu This is the section where you find the options that enables quick access to some information which facilitates the usage of the programme and which you wish to view in all modules Macros Macro is the tool, which enables you to step-by-step define the transactions that you frequently use and assign these transactions to a key. Macro enables the automatic processing of the assigned transactions when you press that specific key. To be able to use a macro, you first have to define the macro Macro Definition To define a macro, you first have to press the Start Macro (Alt Gr+M) key. If, for example, you wish to define a macro that will enable you to quickly access the sales invoices screen while you are on the main menu screen, you should use the following steps: 1.- Press the Alt Gr + M keys at the same time. You will understand that the macro is starting to record when a red N appears on the lower right corner of the screen. You must use the keyboard from this point on, until you reach the menu where you will complete the macro. Any keyboard transaction that you will do from this point on will be recorded in the macro. 2.- Use the Alt+ Tab keys to access the main menu, then simultaneously press once ALT+V keys (V is the shortcut key for the Invoice module menu). When you press the ALT+V keys, the Invoice module menu will appear on the screen. 3.- Since Sales Invoice is a submenu of the Record menu, here you should first open the records menu. Then press the R key, which is the shortcut key for the Records menu simultaneously with the ALT key. 4.- Select the sales invoices menu from the options that appear on the screen by using the down arrow. 5.- Press the enter key to open the sales invoices menu. The sales invoice screen that appears on the screen is the screen where you will complete the macro.

15 6.- Press the End Macro key ALT GR+S keys to complete the macro. After pressing the ALT GR+S keys, assign a name to the macro to define to which key you want to assign the macro Stored Macros In this section you can view the shortcut key of the macros that were previously stored. Macro Name This is the section where you assign a name to the new macro you are defining. You must assign a name to every macro. The programme will not allow you to store a macro without a name. Macro Key to be Stored This is the field that enables you to select a key for the new macro you are defining. By clicking the down arrow in this field you can view the keys that you can select. When you select a key in this section and click the OK button (e.g. ALT+1), your macro will be defined. If the key you select is previously assigned to another macro, the programme will display a warning. On this warning screen you can either enable this key for the new defined macro or select a different key to keep the other previously defined macro Running Macros Once you store the macro as defined above, when you press the ALT+1 keys on the main menu, the programme will display a message warning that the macro will be launched. When you confirm this warning, the programme will open the sales invoice automatically when you are still on the main menu screen. You can access the defined macros on the Start Macro and End Macro menus on the Macro menu or you can retrieve these by using the assigned key sets Functions

16 You can run the functions of this menu by using either the menu options or the shortcut keys that are given for the options Quick Overview In this section you can use the CTRL+down arrow keys in the current account code, inventory code or general ledger account code fields to access the detail information that relate to the code. For example, when you are in the Current Accounts/Current Account Master Records menu, when you press (Ctrl+ ) keys in the Gen.Led. Code field, the programme will display a screen that shows the detail information (account s group code, monthly debit/credit totals, FX, FX.Type, calculation type, working type) for the general ledger code that is entered in the General Ledger code field on the current account master record Write Final Value This section enables entry of the last value, which was previously recorded, in the field you are processing. For example, you can use this function if you wish to enter in the Current Accounts Transaction Records explanation field the same explanation that you wrote in the previous field. You can access this function by using the (Ctrl+ ) key set E-Signature Operations

17 For detailed information about the definitions that are required for using the fields in this section and the e-signature transactions please see the section on E-Signature Netsis SMS Tel No This is the field where you will write the telephone number to which you will send the SMS (short message). In the current accounts definitions you will find the lookup that displays the current accounts records for which the mobile telephone numbers are recorded. You can use this lookup to select the related current account to which you wish to send an SMS.

18 You can write maximum 160-characters in the text field and send the message by pressing the send button. The telephone number field is for maximum 14 characters and country code 090 appears as default. When you select the telephone number, the contact person s name appears on the blank space on the right side. You can either retrieve the value for this field in the lookup or write manually. Current Account Code You can automatically insert in this section the current account code that you select in the definitions on the Telephone Number field lookup or you can retrieve a code that links to a current account record from the lookup. Messaging Date In this field you should write the date of the SMS. Expiry Date In cases when the SMS transmission is not successful, the programme will continue to try to send the message until the date indicated in this field. This is the button that sends the SMS. This button displays the remaining number of counters. This is the button that exits the screen Netsis Positional Technologies With the help of Netsis Positional Technologies application you can access the maps and satellite pictures of the addresses while you re still in the programme. The programme will soon furthermore support the verification of the addresses and geocode-based reporting, in other words, generating of

19 management reports on maps that include details on regions, districts, neighbourhood, streets. When you are in any one of the modules and you select the Netsis Positional Technologies option among the functions on the tools menu, the programme displays the list of the city provinces in Turkey. The (+) button to the left of every city displays first its districts, then neighbourhoods. Display Map When you select a neighbourhood and press the Show Map button, you can view the map of that neighbourhood.

20 You can zoom in or out of a certain area on the map by using the related buttons on the upper right hand of the screen. You can also view the scale of the map on the lower left corner of the map. Show Satellite Picture When you select a neighbourhood on the city list and press the Show Satellite Picture, you can view the satellite photograph of this neighbourhood.

21 You can print the information displayed on the screen. For example, open a blank page in any application like Word or Paint, etc. You can copy the map by first clicking on the map and dragging it with a left-click, then dropping it on the blank page. You can then print this page. Map and satellite picture services are charged by counters. How these services will be charged will soon be determined Master Records Submenu This is the menu where you can view in any module the master definition for the code you are processing. The Master Records menu consists of three parts, namely the Current Accounts Master Record, the Inventory Master Record and the General Ledger Master Record. To enable the functions of this menu, you have to make sure that the cursor is in the code field Current Account Master Records This section enables you to view the master records that relate to the current account code that you are currently processing while you are in any of the modules (where you can use the current account code). For example, in the current account transaction records you can easily access the master records

22 of the current account, which you have retrieved to display. You can also use this key to view the master definitions that relate to the current account code that you previously entered in the Statement Module/General Statement Entry, the Expense Invoice or the Self Employed Receipt sections. You can also access the master records of the current account records that you previously entered in the issued by and received from codes fields of the P.Notes and Checks modules Inventory Master Records This section enables you to view the master records that relate to the inventory code that you are currently processing while you are in any of the modules (where you can use the inventory code). For example, in the inventory transaction records you can easily access the master records of the inventory, which you have retrieved to display. You can also use this key to view the master definitions that relate to the inventory code that you previously entered in the order, waybill, invoice, warehouse transfers, warehouse in/out transaction operations Chart of Accounts This section enables you to view the master records that relate to the general ledger account code that you are currently processing while you are in any of the modules (where you can use the general ledger account code). For example, in the current account master records section you can access the master records of the related general ledger code. While you are in the account code field in the Statement Module/General Statement Entry section, or the expense code fields in the P.Note/Check statement records, or in the invoice module, you can also use this key to view the master definitions that relate to the general ledger account code that you enter in the general ledger code which is queried only for service applications Inserting Master Record (CTRL+K) This section is designed to enable users to quickly define, while they re on the main menu or in any of the modules, with a single key, those records that are not already defined in the Current Accounts, Inventory, General Ledger Modules; and provide quick access, while they are still in another module, to the records that are already defined in the Current Accounts, Inventory, General Ledger. If the values, which you manually enter in the code fields, are not already defined in the system, then the programme will not allow you to skip this field. In this case you can use the CTRL+K key or the insert master record option (Tools/Master Records) on the tools menu to first go to the module and then to the record to be defined relating to this code. Here, you can insert a new record and enable the process to continue the operation.

23 If there is a current account, general ledger or inventory code that is already indicated in the system, you can again use the CTRL+K keys or the insert master record (Tools/Master Records) option from the tools menu to go to the record where this code is defined and quickly retrieve the information related to this record and make the necessary modifications Transaction Information Submenu This is the menu where you can view the transaction records that relate to the code, which you are processing in any of the modules. The Transaction Information menu consists of two parts, namely the Inventory Transaction and the Current Account Transaction sections. To enable the functions of this menu, you have to make sure that the cursor is in the code field Inventory Transaction This section enables you to view the transaction records that relate to the inventory code, which you are processing. For example, in the Inventory Card Records section and while you are in the inventory code field, you can use this key to view the transaction information for the inventory record that is displayed on your screen. You can also use this key while you are in the inventory code field to view the inventory code s transaction information that is also recorder in the order, waybill, invoice, warehouse transfers, warehouse in/out transaction operations records Current Account Transaction This section enables you to view the transaction records that relate to the current account code that you are processing. For example, in the Current Account Records section and while you are in the current account code field, you can use this key to view the transaction information for the current account record that is displayed on your screen. You can also use this key to view the previously inserted transaction records while you are in the

24 Statement Module/ General Statement Entry, Expense Invoice and Self Employed Receipt Record sections, issued by and received from code fields of the P.Notes and Checks modules Other Information Submenu This menu provides quick access to several additional functions and some menus. The Other Information Menu consists of four parts, namely the Due Date Calculation, Manual Account Settlement, Current Account Risk Information, and the Calendar sections Due Date Calculation This key calculates the average day and average due date for the due date and amount information that is recorded according to the specified basis date. You should firstly specify a basis date for the calculation. Then you can enter the due dates and amounts for which you want to calculate an average. The due date information and amounts may be the information of the checks, promissory notes, etc. that you have. The programme calculates an average regardless of what the average relates to. You can use this function for many purposes. The programme will display the results at the bottom as you enter on this screen the due date and amount values. The programme calculates

25 the total amount, average day and due date of the records that you enter on this screen and displays on every new record. The calculations will not be recorded but serve to give the user temporary information. Average Due Date is calculated with the formula, Weighted Total (day*amount) / Total Amount. You can also use the Change Base Date key that is located at the bottom of the screen to modify the base date. You can use the Clear key to delete the calculated values displayed on the screen; the Print key to get print outs; and the Close key to exit the Due Date Calculation screen. You can also access this function by pressing the key on the Toolbar Manual Account Settlement For the current accounts for which you selected manual account settlement as the account type in the Current Account Master Records, if there are any amounts, which have not been settled in the debit or credit transactions, you can quickly view these amounts with the help of this key. You can also access this section from the Current Accounts/Records/Manual Account Settlement menu. For detailed information on Manual Account Settlement please see Current Accounts/Manual Account Settlement Current Account Risk Information On this screen you can access various information such as the Debit Total, Credit Total, Guarantee, Promissory Note Actual Risk, Check Actual Risk, Check Endorsement Risk, Waybill Risk, Order Risk and Total Risk information that relate to the current account code that you are processing. The cursor must be placed in the code field to run this function. For detailed information on Risk application please see Current Accounts/ Current Account Risk Definitions Calendar With this menu, you can access the calendar screen and view various month and year information.

26 3.2 Edit Menu You can use this menu to organise the toolbar. You can add or clear the icon groups that are located on the toolbars by marking or unmarking them. On the Tools option submenu of the edit menu, you will see the toolbar icon groups. These are the Edit, Database, Extra, Company, Program groups Tools On the tools menu located under the Edit menu, you will find the Edit, Database, Extra, Company and Programs commands Edit 1. This section enables you to view the cut, paste, copy, and undo icons that are included on the toolbar. For detailed information please see Menu Usage/Tools Database 2. This section enables you to view the database icons such as the first record, previous record, next record, last record, insert record, delete record, save, cancel, recorded by user that are located on the toolbar. For detailed information please see Menu Usage/Tools Extra 3. This section enables you to view the extra icons such as the help, calculator, calculate on Windows calculator, lookup, common operations type

27 lookup, FX. lookup, modify integrated record date, version information, program information, start macro and end macro, write final value, calculate interest that are located on the toolbar. For detailed information please see Menu Usage/Tools Company 4. This section enables you to view the Company Title and the branch name that you are currently running Programs 5. This section enables you to view the icons that are located on the toolbar and were created by the programme or by users with the menu customize function. The parameter records icon is located on the toolbar by default. By using this key you can quickly access the parameter records of the current module. 3.3 Database Menu The database transactions icons that will help you to use the programme are located under this option. You can also access this key from the Toolbar. First record, previous record, next record, last record, insert record, delete record, save, cancel functions are located on this menu. For detailed information please see Menu Usage/Tools. 3.4 Window Menu This section enables you to view the list of the currently open windows in the module you are processing, to go to any of the windows on the list, and arrange the open windows on the worksheet either horizontally, vertically or tiled. 3.5 Help Menu This section comprises two parts: Contents and About Contents This is the overall help manual. It enables you to access information regarding the module via the module menus. The section s advanced user interface also enables you to search information or words on module basis while you are on the help screen. You can access the help information by pressing the F1 help key that is located on the lower menu screens in the modules. You can furthermore access this section by pressing the screen About HELP key when you are on the report

28 This is the section where you can get information about the version of the programme. In this section you can also quickly access the Netsis website. You can also access this information by using the icon on the toolbar. Aside from the above-explained sections, the Module Main Menu also includes the Record, Transactions, and Reports menus. 3.6 Record Menu This is the section where you should define the parameters, which are basic to the module s functions, and the master definitions, which are basic to the module and even to the programme itself, and where the menu options which enable you to view the records that you previously recorded, whether manually or via the integrated sections of the programme, or in other words the menu options which enable any type of recording transactions for the related module. The Record menu content is different for every module. 3.7 Transactions Menu This is the section where you can quickly modify and cancel the definitions and records that are located in the current module, or change the definitions. This menu also allows you to process some additional transactions that are not enabled in the record menu. The content of the Transactions menu is different for every module. Since it is not possible undo the majority of the transactions that you process in this section and some of the transactions you enter will have batch modification effect on the records, we recommend that only the Admin users intervene in this section. 3.8 Reports Menu (Ready Reports) This is the section where you can get any ready report for the module that you are currently processing. The reports in this section are standard, ready reports and do not allow users to modify the fields. Although the programme does not allow users to intervene in or modify the existing fields, it does allow for several modifications on the reports by certain filter and sort functions. For detailed information please see Module Menu /Using the Standard Report. Under the Menu Bar you can find the Toolbar that enables you to facilitate your access to certain transactions. 3.9 Tool Bar The Toolbars are standard in all modules. The Toolbar allows you to access the frequently used transactions by clicking on the related icon instead of using the menu options.

29 Cut (Ctrl-X) You can use this key to clear any information that you select in an information field or report cell by simply cutting it, or to cut it from its existing location in order to move to another location. Copy (Ctrl-C) You can use this key to copy on the clipboard any information that you select in an information field or report cell, in order to copy it to another location without deleting the information from its original location. Paste (Ctrl-V) You can use this key to paste any information, which you copied from an information field or report cell with the Cut or Copy keys, to a new information field or report cell. Undo (Ctrl-Z) You can use this key to undo the last transaction you processed. You can undo only the information, which you enter in the information fields. First Record (Ctrl-Home) This key enables you to display the first record on the record screen that you are currently running (in the master records, it is the first according to code sort, and in the transaction records it is the first according to date sort). Previous Record (Page Up) This key is used to retrieve the record immediately before (according to date or code sort) the one you have on your screen. Next Record (Page Down) This key is used to retrieve the record subsequent (according to date or code sort) to the one you have on your screen. Last Record (Ctrl-End) This key enables you to display the last record on the record screen that you are currently running (in the master records, it is the first according to code sort, and in the transaction records it is the first according to date sort).

30 Insert Record (F8) When you are in the master record section, this key enables you to insert a new record; and when you are in the transaction records section it enables you to clear the information displayed on your screen and insert a new transaction record. Delete Record (F7) This key enables you to delete the record that you selected on the current record window. In order to process a delete transaction in the master record section, the record must not include any transactions. In the transaction records section, you can only delete those transaction records, which you entered manually in the related section. If the transaction record that you wish to delete is integrated from another module, the delete key for this record will be inactive. In this case the programme will not allow you to delete the record. Save (F5) This key enables you to record new information (record) into the database. Cancel (F6) This key enables you to exit the record without saving when you enter information or modify existing information on a record and wish to exit without saving the new information. This transaction does not delete the record but only cancels the modifications. Recorded by User When you select a record and press this key, you can view the information on when and which user originally created the selected record, and when and by which user it was last modified. Help (F1) This key gives you access to the manual for the section you are currently working in. When you press this key, the programme will display the explanation information that relate to the section you are running at the moment you press the key. The screen that is first displayed shows the Contents title and includes explanations about the section you are currently running. If you wish to search information related to any other sections, then you should go to the Index section. Here, if you are searching information under a field title you should use the index field, and if you are searching a word you should use the find field. You can also print the information you get on this screen. To print, first select the desired fields with your mouse, then right-click to format and make the necessary settings, and print. You can also use the F1 key to access this function. Calculator (F4) This key runs the Windows calculator in any section of the programme. Calculate on Windows Calculator

31 You can use this key in any section of the programme to copy the value, which you calculated on the Windows calculator, to the field you are currently in. Current/Item/Ledger Lookup (F2) This is the Netsis general lookup key. It enables you to access the master information that is inserted in the Current Accounts, Inventory, and General Ledger modules. When you press this key, the programme displays a window that queries which of the Current Accounts, Inventory, General Ledger lookups you wish to retrieve. Here you can retrieve a lookup that is sorted according to titles or codes. The programme displays the lookup section according to the title list. You should select title or code sort according to the information you need. For detailed information about the Lookup please see Module Menu Record Usage/Lookup. Common Operations Type Lookup This key is the lookup key for the common operations type records. With this key you can retrieve the lookup for the transaction types that enable integration by grouping and coding the transactions, which are inserted in the Integration/Record/Transaction Type Definition section and processed in the modules. For detailed information about Transaction Type Definition please see Integration Module / Transaction Type Definition. FX. Lookup This is the FX.Lookup key. FX.Types and daily FX information are processed in the FX.Follow-up section. For detailed information about FX.Follow-up please see FX.Follow-up section. This lookup enables you to view this section while you are in any section of the programme. You can furthermore press the arrow key on the left side of the date and open the calendar and access both the calendar and the backdated FX rates you used. You can view different months by using the left- and right-arrows on the calendar. Modify Integrated Record Date (Ctrl-T) A document s record date is the date when the programme integrates this record, which you originally record in any section of the programme, into the sections other than the General Ledger. (E.g., integration of an invoice into the inventory section and the current account transactions.) If you want the system to record a document in the General Ledger with a date other than its transaction date, you can use this key to modify the general ledger record date of the document. When you process such a date modification, the integration date remains as modified as long as you do not exit the programme. Therefore, if the integration date of the next document that you record is different, then you should again use this key and modify the date according to the new document you record. The integrated record date is queried on many documents throughout the programme. This key retrieves the date information and also allows you to make modifications if necessary.

32 About Fusion 3.0 This key gives information about the programme s version. Program Information This is the programme information key. It enables users to view various information such as the title of the current company, the current directory, database name and type, number of branches, branch code, programme version, Netsis user and other similar information. Company Title The Company title, which you enter in the Company/Branch Parameter Definitions section of the System Utilities module, is displayed in this section. Organizations that use multiple companies can use this field to view which company they are currently processing. Start Macro When you wish to define macros in order to automate the standard transactions that you process successively in a row, you should use this key to start the macro definition. For detailed information about macro definition please see Module Menu Usage/Tools Menu/Macros. End Macro You should use this key to finish the macro you defined. Write Final Value This key enables you to insert the last value that was entered for the field you are currently in. For detailed information please see Module Menu Usage/Tools Menu/Functions submenu/write Final Value. Calculate Interest This key activates the calculate interest screen. On the displayed screen you can make the calculations by entering the transactions for which you wish to calculate the average due date. For detailed information please see Module Menu Usage/Tools Menu/Other Information submenu/calculate Interest. Company Title In the Fusion pack, you can use this section to view the entity title and branch name, and in other packs to view the branch name that you are currently processing.

33 Parameter This key is used for accessing the parameter records related to the currently running module. Users who are not authorised to modify parameters cannot use this key. 4. Using Record Screens The record screen is used in a standard way in all of the modules. 4.1 Using the Information Entry Field If a record screen, which you retrieved by selecting a menu option, displays a record information entry field, then you can write either numeric or alphanumeric values in that field. If a lookup or combo box (different value) is displayed on the right of the record information entry field, you can also use these fields when you are entering the information. When you complete the

34 entry in a certain field you can use either the Tab key or the Enter key to move to the next field. To enable the programme for the Enter key support, please see System Utilities/Company/Branch Parameter Definitions. The record information entry screen allows for record entries in numeric, alpha numeric or date format depending on the specification of the field Information Entry in Numeric Fields If the record information entry field is a numeric field, then you can only enter numeric values. If you need to enter a decimal value in the numeric field, then you should first define the number of decimal places in the Netsis Decimal System. For detailed information about Netsis Decimal System please see System Utilities/Netsis Decimal System Information Entry in Alphanumeric Fields If the record information entry field is an alphanumeric field, then you can only enter both numeric and alphabetic values Information Entry in the Date Fields If the record information entry field requires a date format, then this field is displayed in the required date format, either as or with a sample date automatically assigned by the system ( ). If this field is one that does not necessarily require a date entry and you do not wish to indicate a date, then you can leave this field in format. If, however, the field definitely requires you to enter a date, you should do so in the dd-mmyyyy format. If you do not enter the date in this format, the programme reads this as an error in the date and displays a warning message, The value you entered contains errors. Please try again. and does not complete the record Information Entry in Text Fields When you enter information in the text fields, you can view your entries that do not show on the screen by scrolling with the up and down arrows. 4.2 Different Value (Combo box) The Combo Box lists without repetition the information that was previously entered into a specific field. For example, when you press the down arrow next to the District key in the Current Accounts/Current Account Master Definitions menu, you can view the district information that was previously recorded in this field.

35 You can select any of the districts on the list simply by marking the district name. When you enter district information for the first time, the programme automatically adds this district to the list. 4.3 Lookup Lookups are the support tools that you can use for specifying the information, which you should enter in the information field during your record entry. The lookup provides you with the opportunities to quickly display lists related to certain information, sort them, search among the information, and thus specify the desired record and transform the selected record to the information field Lookup Types The lookup key is displayed in three types in the programme. These are: General Lookup, Field Lookup and Additional Lookup General Lookup This lookup key is displayed on the toolbar of all module menus. You can use this lookup key to search according to the code or name in order to access the master records in the Current Account, Inventory and General Ledger modules. When you press this key, the programme displays a window that queries which of the Current Account, Inventory or General Ledger modules you want to retrieve. This window also requires you to specify whether you wish to

36 search according to name or code sorts. You can also access the General Lookup by pressing the F2 key on the keyboard. In the Inventory Lookup, in the right section of the inventory code field you can view the inventory onhands, inventory name; in the Current Accounts Lookup, after the code field you can view the current account name, province, district and telephone numbers respectively; in the General Ledger Lookup you can view the general ledger account code and name Field Lookup If the programme provides the opportunity to use the lookup with the purpose of specifying the information to be entered in any information field in the programme, the lookup icon is displayed next to the related field. You can click on this icon or press the CTRL+F2 keys when you are in the related field and access the lookup. For example, in the Current Account Records, you can enter record information in the current account code, salesman code, group code-1, code-2, FX.Type, general ledger code, and condition code fields only by using the lookup keys located next to the related fields or with the help of the lookup Additional Lookup Besides the general lookup and the module lookup that is generated by the programme, users can also create their own additional lookups by using tables and fields as they desire. For example, in the current account lookup, if

37 you wish to display the group codes list next to the company code, company title, province, district information, then you can create an additional lookup, which includes only this information. For detailed information about creating Additional Lookup please see System Utilities/Creating Additional Lookup Using Lookup Sorting Keys in the Lookup You can list the records that you wish to search with the sort keys in the lookup, in an ascending, descending order or without specifying a certain order. You should use the up and down arrow keys on the keyboard together with the ALT key to move from one sort key to the other. If you wish to move between the sort keys by using your mouse, you can go to the next sort option with a single click. The colour of the sorted column changes whenever you press a different sort key. Ascending This key lists the information retrieved in the lookup in an ascending order. Descending This key lists the information retrieved in the lookup in a descending order.

38 Sorting When the lookup opens, it displays the list sorted according to the standard field determined by the programme. You can use this key when you wish to view the list not in an ascending or descending order but according to the standard order of the lookup. For example, when the inventory lookup is first opened, it displays the list as sorted according to inventory name. After you sort the information in an ascending or descending order, then you do not wish to display any certain order, you can press this key to retrieve the information listed according to the inventory names Filter Keys in the Lookup You can specify filters for the records that are enabled to be listed by the filter keys in the programme and thus list in the lookup the records that match with the specified filter. To move between the filter keys by using your keyboard you should use the up and down arrow keys together with the ALT key. If you wish to use the mouse, you can do so by clicking once on the key you want to select. Equal to

39 You can use this key when you want to list the records that have a value equal to that which you entered in the related field of the lookup. In other words, records will be listed if the records in the lookup equally match the filter indicated in this field. For example, if you select Equal to in the group code field and write 01 for the value, then the programme will retrieve only those records that have the group code 01. Start with This key lists the records that have a value, which starts with the value that you enter in the related field of the lookup. For example, if you select Start with in the inventory code field and write 01 for the value, then the programme will retrieve only those records that have an inventory code that starts with 01: AB, 01AC-200, 01-etc. Start with and greater When you select this key, the lookup first lists the records that have a value which start with the value that you enter in the related field of the lookup; it will then list the remaining related records. For example, if you select Start with and greater in the inventory code field and write 01 for the value, then the programme will first retrieve those inventories that starts with 01, then the all of the other inventories: 01,01204-AB, 01AC-200, 02, 03, 04,05-etc.

40 Include (F8) This key lists the records that include the value that you enter in the related field of the lookup. For example, if you select Include in the inventory code field and write 01 for the value, then the programme will retrieve those records that have 01 in any of its part, whether at the beginning, middle or end: T001, P101, AB, B01CM-etc. You can also use the F8 key to apply the Include filter. When you exit the lookup and later retrieve it again, the lookup will display for the sort and filter the same keys that were marked at the time you closed the application. You can adjust the sizes of the lookups by dragging the frame at its corners.

41 4.4 Grid As you enter records, the programme transfers the recorded information to the grid at the lower part of the screen. This section allows you to view the records that you previously entered. You can also select some of the information displayed in this section and retrieve them to the upper part of the screen. In order to retrieve a record from the grid, you first should select that record with the mouse and then double-click on the record. If the record you retrieve from the grid to the upper part of the screen is one that allows for modifications, then you can modify the recorded information. For example, on the current account records screen, the programme does not allow for modifications of the information that are located on the grid and originate from the invoice; but does allow for modifications of A-type records, i.e. opening transactions.

42 On the grid screens you can use functions such as sending information, rightclick, search on grid, etc Sending Information You can send the information that is located on the grid to other applications such as Excel, Word, Calculator, Writer, without having to do any special work. The Netsis Programme allows for data transfer from all grids in all modules to Excel, Word and Writer and Calculator programmes in StarOffice / OpenOffice. On every grid, the function to send information to Excel, Word, Calculator, Writer is stored in the right-click of the mouse. When you right-click on the grid screen that is displayed on your screen, the SEND option will appear on the screen. With this option you can run any one of the Excel, Word,

43 Calculator, or Writer applications by once clicking on the application. When the application is launched, you will see the message Data is transferring to target application. When the transfer is complete, your screen displays the target application. In this way you can make any modifications as desired, by using the features of this application Right Key Another function that provides convenience to users on the grid screen and on some of the record entry screens is the right-click. The right-click enables users to easily view some information and quickly do some transactions. On many record screens (current account records, inventory transaction records, cash records, promissory note/check record transactions, statement records, voucher entry, order, waybill, invoice, warehouse transfer records, warehouse in/out vouchers, etc.), the functions that enable users to quickly access some information are stored in the right-click. For example, on the Current Account/Current Account Transaction Records menu, you can doubleclick on any of the transactions that are listed for the current account, then right-click to select the Current Account Transactions Other Information field among the options displayed.

44 In this case, you can view information such as the company FX.Type, company FX. Amount, transaction type, transaction kind Search in Grid On the grid screen you can quickly access the information you need. When you once-click with your mouse on the titles that are displayed on the grid screen, a grey-coloured field will appear below the field you click. For example, when you click on the Vouch.No title, you can write any voucher number in the field that appears below the title field and press the Tab key, and the programme will display any records that relate to that voucher number. You can use this feature on all grid screens to search according to the field titles (date, amount, explanation, etc.).

45 4.5 Adding Pictures and Files Another function that can be used on the record screens is the adding pictures and files function. For example, when you are processing a current account master card, you can add a related Word document to the card by using this function and link the document with the card. Or in the inventory master definition menu you can add a picture that relates to that specific inventory and link the inventory card with the picture. It is possible to add multiple files or pictures to a field. First Record This key enables you to retrieve the first record. Previous Record This key enables you to retrieve the previous record. Next Record This key enables you to retrieve the next record. Last Record This key enables you to retrieve the last record. Add Record

46 This key enables you to add a document or picture to the related screen. When you press this key, the programme displays the record screen for adding files. On this screen you can specify the directory of the file you wish to add and define the file name. Modify When you press this key, the programme displays the adding record screen, which allows you to make modifications or changes related to the file or picture that is displayed on the screen. For example, you can modify the name of the file or replace the added file with another file. Delete Record This key allows you to delete the record that you select. Report This key enables you to get a report about record number, document type, explanation, record date, modification date, file name, file directory and drive, and the file size of the document or picture that you added. Condense This key enables the added picture to be displayed in narrow or condensed format. You can press this key when you first add the picture and view it in the condensed format. You can later change the picture into its original format by pressing this key. Expand This key allows you to expand the added file or picture in order to view or make modifications. Information You can use this key to view on the screen some information about the document or picture that you added. This information includes explanation, recording date, file name, and file size. 4.6 Arranging the Window Minimize Maximize Close You can minimize the active module menu by pressing the Minimize key at the upper right hand of your screen. You can later restore the screen to its

47 original size by pressing the Maximize key. You can close the screen by pressing the Close key. You can also exit the menu you are on by pressing the Esc key. 5. Using the Standard Report 5.1 Reports Menu (Standard Reports) This is the section where you can get any ready report related to the module you are processing. The reports that are available in this section are standard reports that do not allow users to intervene. Although users cannot intervene in the existing fields, they can make some modifications on the reports by using some filters and sort functions. When you enter the ready reports, the report options are displayed on the screen as pages. The options that are displayed for standard reports are, Initial Query, General Constraints, Filter, Sort, Scaling and Printer Options Initial Query

48 This is the screen that displays the fields for which filters are usually required in reports, and for which filters can easily be defined. If you don t need to make more detailed definitions, then you can define filters and go directly to the report. If desired, when defining filters you can also use the lookup keys that are located on the right side of the fields General Constraints

49 This is the screen where you can specify certain special constraints and options for every report. The constraints and options, which you specify on this screen, affect the report Filter

50 This section is where you can specify further detailed filters besides the fields in the initial query. In this section you can specify the filters that relate to the fields, which you wish to include in or exclude from the report. Fields In the Fields section you can specify the fields that you wish to apply filter and add these to the Filter Fields list by either double clicking on the field title in the list or by pressing the Add button. Defining Filters This is the section where you add the fields to which you want to apply filters. If you want to undo a filter that you specified, you can do so by selecting the related field title in the Filter Fields section and pressing Remove button. When you double-click on the field, which you want to apply filter, the options at the bottom section of the screen will become active. You should specify the appropriate filters in this section. If you wish to apply a filter that equally matches the information you are searching, then you should select the equal to option.

51 For example, if you want to retrieve the records that have the value 100 in their net sales amount field, then you should select equal and write 100 in the next field. If, however, you do not want to apply an equally matching filter, then you should specify either of the Less than, Less than or Equal, Greater than, Greater than or Equal, Between options. Equal to You should use this option if you want to get a list according to a master filter in the specified field. For example, if you want to get the list of the inventories that have an inventory code of 001, then you should select Equal and move the next field by pressing the Tab key and write 001 in this field. In this case you retrieve the list for only inventory code 001. Less than You should use this option when you want to indicate a filter that requires the search value to be Less than a certain value. For example, you can select the Less option for the Inventory Code field and move the next field by pressing the Tab key and write 100 in this field. In this case you retrieve the list for inventory codes that are less than 100. Inventory codes that have a value of 100 and above are not included in the list. Less than or Equal to You should use this option when you want to indicate a filter that requires the search value Equal to or to be Less than a certain value. For example, you can select the Equal or Less option for the Inventory Code field and move the next field by pressing the Tab key and write 100 in this field. In this case the list you retrieve includes the inventory codes that are 100 and less than 100. Inventory codes that have a value greater than 100 are not included in the list. Greater than You should use this option when you want to indicate a filter that requires the search value to be Greater than a certain value. For example, you can select the Greater option for the Inventory Code field and move the next field by pressing the Tab key and write 100 in this field. In this case you retrieve the list for inventory codes that are greater than 100. Inventory codes that have a value of 100 and lower are not included in the list. Greater than or Equal to You should use this option when you want to indicate a filter that requires the search value Equal to or to be greater than a certain value. For example, you can select the Equal or Greater option for the Inventory Code field and move the next field by pressing the Tab key and write 100 in this field. In this case the list you retrieve includes the inventory codes that are 100 and greater than 100. Inventory codes that have a value less than 100 are not included in the list. Between You can use this field when you want to define a range for the target field. You should use this field when you want to indicate a filter that requires the search value between a start and end value. For example, you can select the Between option for the Inventory Code field and move the next field by

52 pressing the Tab key and write 100 in the first field, then again move to the next field by pressing the Tab key and here write 200. In this case the list you retrieve includes the inventory codes that fall between 100 and 200. Similar to In some fields it may not be adequate to define the start and end values. These fields require filtering. The filter transaction is called pattern and uses the Similar to option. You can use the pattern function in cases that you are not certain that the information you are looking for is precise in the records. You can use the pattern option to avoid possible errors that may come up due to special characters in different languages or abbreviations. Using the _ sign When, for example, you are searching a record related to a current account, and you do not know the exact title of that current account, you can use the pattern option. If you think that the title of the current account may be either CANEL or CENEL, you can select the Similar option and write C_NEL in the record field to the right. In this case, the report you retrieve displays all current account titles that start with the letter C and end with NEL regardless of the second character. Using the % sign If, for example, you want to retrieve the list of the current accounts that have the word tepe in their district name. Then you can conduct the search by including the % sign before, after or both before and after, depending on the search. The % sign here signifies that the word includes characters other than those you write. (The above-explained _ character stands for only one unknown character.) %TEPE = includes in the report the information that end with TEPE TEPE% = includes in the report the information that begin with TEPE %TEPE% = includes in the report the information that includes TEPE in the middle of the word. If you search without the % character, then the programme will only search for the word TEPE, and generate a blank report if there are no matches. If you process the report with the (_) or (%) signs, by using the pattern method, then you must select the Similar option in the filter. Pattern signs can be used in alphanumeric fields. When assigning filters, the programme does not require you to indicate constraint in only one field. You can indicate constraints in more than one field or you can also indicate comparative constraints. For example, if you want to retrieve the current accounts that are located in the Karşıyaka or Alsancak districts, then you can indicate more than one constraint in the district field. After you write the first constraint in the field, you should select the same field again and again add this field to the filter fields. When you select the field for the second time, differently from the first time, the and/or option at the lower part becomes active. Here, the AND option links the two features together; while the OR option enables the search for the second if the first is not found. For example, when you specify constraints

53 for two fields, you select the AND option, the report you retrieve lists the information that includes both of the constraints at the same time. If you select the OR option in the same case, the report you retrieve lists the information that match with at least one of the constraints. If If the Equal, Less than or Equal, Greater, Greater than or Equal, Between and Similar options that you select for reporting are positive, in other words, signify inclusion, then you should select the IF option. For example, when you select equal in the inventory code field and write 0101 for the code, when you also select the IF option, then this means that you want the report to include the inventories that have the inventory code If Not If the Equal, Less than or Equal, Greater, Greater than or Equal, Between and Similar options that you select for reporting are negative, in other words, signify exclusion, then you should select the IF NOT option. For example, when you select equal in the inventory code field and write 0101 for the code, when you also select the IF NOT option, then this means that you want the report to include the inventories other than those that have the inventory code Confirm Key ( ), Cancel Key ( X ) When the filter record section is active, you cannot make any further transactions in the other sections before you use the Confirm or Cancel key. You should use the Confirm key to accept the definitions you entered, and the cancel key to clear your entries. Detailed filter Other functions in the Filter section of the standard reports are the Parenthesis, Or, and And functions. These functions enable users to specify more detailed filters in their reports. For instance, you can use these functions to report the current accounts whose current account codes start with 120 or 130, and have a group code of 01.

54 When defining filters you should close every Parenthesis that you open. Otherwise the report button will not become active Sort

55 You can use this section if you wish to apply a sort order other than the given standard sort order of the report, i.e. according to another field or fields. Fields All of the fields where you can process a sort transaction are listed in the Fields section. You can add the fields, which you wish to sort, to the Sort Fields section by selecting the related entry and clicking the Add button. Sort Fields In this section you can view the titles of the fields that will be sorted. If you decide that you do not want to use any one of the fields that you included in this section as a sort field, then you can select the related entry and once press the Remove button to delete it from the list. If you left-click your mouse twice in the listed section then the below-given queries become active. Sort This is the section where you can specify the sort order. Ascending Order When you select this option, the information will be listed in the increasing order. Descending Order

56 When you select this option, the information will be listed in the decreasing order. Sub Total When you select this option, the programme calculates the subtotal when the sorting format is modified. In other words, the programme will display the subtotal every time the information list changes. Sort-1 Changed Title Field If you select the Modified Total option, the programme calculates the total when the sorted field information changes. In this case, the report writes the sorted field value as the title of the record group for which the sorted field remains unchanged. To render the titles meaningful, you can write in information other than the sorted field title. For example, in a report that is sorted according to the group code in Sorted Field-1, if the titles of the group codes are defined (defined in the Group Code Entry section), then you are able to write the group title information instead of the group code even though the sorting is made according to the group code. In this way the report will be meaningful also for users who are not acquainted with the group codes. Record Count on Sub Total In cases when you select the Sub Total field, this section allows you to calculate the line coefficient listed for every total. Cumulate If you want to view the information on the report as a single entry total, then you should select the cumulate query. In this case the programme cumulates the information in the last field that is defined in the sort fields. For example, when you get a report for the inventory transaction records and you do not select the cumulate option, then the programme lists all of the records that relate to that inventory one-by-one on transaction basis, sort the report according to the inventory codes; but when you do select the cumulate option, then the programme calculates the cumulative amounts of all of the transactions that relate to every inventory code separately and displays the cumulative lists Scaling

57 This section enables you to scale the quantities, prices, amounts, FX rates, FX amounts, FX prices, company FX amount and rate fields in standard reports. For example, when you write in the price and amount fields, this indicates that you want the programme to divide the values that you enter in the price and amount fields by With this transaction you can include the amounts that are originally recorded in their old Turkish Lira (TRL) value, as values revised to the New Turkish Lira (TRY). In another way, if the values are recorder as TRY in the system and you also want to display their TRY values in the report, you can write 0, in the related fields (amount, price, etc.); in which case the programme multiplies these values by Printer Options

58 This is the section where you can select the screen or printer for the report, save the report in Excel, text or html formats, and print some fields like the title fields as desired. Console You should select this option if you want to screen print the report. If you do not modify this option, the programme screen-prints the report by default. Printer This is the option you should select to print your report. Total Pages When you choose to get a print out, this section specifies the number of pages to be printed. If you select this option before you send the report to the printer and press the Report button, the number of pages to be printed will be displayed on the screen.

59 Orientation This parameter is significant only when you use the printer option to print your report. You can print your report vertically (portrait) or horizontally (landscape) according to the paper size you use. Portrait If you do not modify this section, the programme prints Portrait by default. This parameter bears no function in the screen option. Landscape You should select this option if you wish to print the report horizontally. This parameter bears no function in the screen option. Each Page When you send the report to the printer, this is the section where you specify some definitions that are applicable separately to every page. Company Title When the get print outs of your reports and you wish to print the company title on all of the pages except the first page, then you should mark this field. In this case the programme automatically prints the company title as it is defined in the System Utilities/Company/Branch Parameter Definitions menu. Report Title When the get print outs of your reports and you wish to print the defined list title on all of the pages except the first page, then you should mark this field. Date / Time When the get print outs of your reports and you wish to print the system date and time on every page, then you should mark this field. Page No When the get print outs of your reports and you wish to number the pages, then you should mark this field. Draft Printing Companies who use a specific format or when users need to print many fields in their report, the Draft Printing section can be used to avoid overflowing. Draft printing settings are specified only once for every report. The programme saves these settings for future usage; so you do not have to specify these settings the next time you print the report.

60 When you wish to get print outs with the saved Draft Print settings, then all you should do is to check the Draft Print and Saved boxes. You should also check the draft print box when you print on a dot matrix printer even if you have not specified any draft print settings for this printer. For detailed information on Draft Print Settings, please see Report Options/Draft Print Settings. Lines per Page When printing your report on a printer, this is the section where you specify the number of lines on a single sheet of paper. The paper you use can be for 33 lines or for 66 lines. The settings you specify in this section determine how many lines will be printed on a single sheet of paper, i.e. on which line it should start printing on the next sheet. The programme default is 66 lines. Users are allowed to change this setting as desired. Printer Setup If you confirm this query, the programme displays the Windows Printer Setup screen. On this screen you can select among the defined printers the one you want to use for getting print outs. You can also define printer settings when you screen print. When you first screen print then send the file to the printer, the programme prints on paper with the specified printer settings. Number of Copies In this field you can specify the number of copies for your print out. If, for example, you write 2 in this field, the programme prints two copies of every page. Number of Zeros If you want that no zeros be printed in the report, then you should check this field. In this case, if there is any records that display zero (0) value, the programme does not print this value but leaves this field blank. If you want to indicate the zero values with the digit zero, then you should leave this parameter blank without selecting. Excel File Name You should select this option if you want to send the report, which you will screen-printed or printed, to the disc in Excel format. In this field you should specify the target directory and the name of the file. When you want to view the file in the Excel format, you can use File/Open commands in Excel. Text File Name You should select this option if you want to send the report, which you will screen-print or print, to the disc in text format. In this field you should specify the target directory and the name of the file. You can open this file in any editor application. HTML File Name You should select this option if you want to send the report, which you will screen-print or print, to the disc in html format. In this field you should specify the target directory and the name of the file. When you want to view the file in the Excel format, you can use File/Open commands in Excel.

61 To provide that the file, which is created in either of the Excel, text or html formats, is created correctly and in full, you should get a complete print out or screen-print after you specify the required settings. Title This is the section where you can define the main title (heading) of the report for screen-prints or print outs. The titles are generated automatically in Module Standard Reports. If desired, you can change or modify the report title in this field Report Query Console Transactions On the Printer Settings window where you print out or screen-print your report, besides the Filter and Sort sections, you will see the Report, Read, Save, Help and Cancel keys on the right side. Report To be able to get print outs or screen print your report you should press the Report key after you make the filter and sort definitions as required. Your report will print or screen- once you press this key. Read If you have saved your initial query, general query, sort and filter definitions, which you specified before generating your report, you can retrieve these definitions on your screen by pressing this key. Save This is the key that saves and stores your initial query, general query, sort and filter definitions, which you specified before generating your report. For example, Let us assume that you define some filter and sort options every time you generate a current account report. You can use the Read and Save keys to avoid repetitive defining processes every time you generate the same report. You can first define the standard filter and sort options, then press the Save key and store these options. This function saves and retrieves only the last definitions that you specify. When you later wish to generate the report with these filter and sort options that you saved, you can retrieve these options on your screen by using the Read key. Help Pressing this key will give you access to the help information that relates to the current report you are processing.

62 Cancel In cases when you decide not to print out or screen-print your report after opening this section, then you can use this key to quit the report definition screen. 5.2 Report Transactions After you specify the related filter and sort definitions for your report and press the Report key, the programme print-screens or prints your report. When a report in a module is retrieved on the screen, the Report Options menu becomes active. 5.3 Report Options and Report Tool Bar The Report Options menu becomes active when any report is retrieved on the screen and allows users to modify the report displayed on the screen. It is also possible to make the same modifications by clicking on the icons on the toolbar. The icons on the toolbar and their functions are given below. Save Content Load Content Draft Printing Settings Print Preview Print Save Page Setup Format Cells Zoom Freeze Panes Find Update

63 5.3.1 Save Content If desired, you can modify the format of the cells after you retrieve the report on your screen. For example, if you do not want to show a certain column in a standard report, then you can exclude this column from your report after you retrieve the report on your screen. In order to save this modification and thus view the deleted column later after you re-print the report, you should press the Save Content key. The Save Content key is the key that enables you to store all cell formatting that you made after the report is listed on the screen and to later retrieve the report with the same format settings Load Content This is the key you should use to retrieve the report format, which you earlier saved by using the Save Content key Draft Printing Settings When draft printing the files, some companies may want to use a specific format or users may need to print many fields in their report. In these cases the Draft Printing Settings section can be used to avoid overflowing. Draft printing settings can be specified only after the report is generated on the screen. These settings are specified for the same report only once and can be stored. The programme saves these settings for future usage; so you do not have to specify these settings the next time you print the report.

64 General Settings Top and Bottom Margins You can use this parameter in a report that you send to the printer and if you want to print every page of the report by skipping one line each at the top and bottom of the pages. The programme skips lines both at the top and bottom of the page according to the number of lines you indicate in this field. If you leave this parameter blank, the programme does not skip any lines. Pages From/To When the report prints on multiple sheets, you can use this parameter to print certain pages you select. For example, if you specify 1 and 2 as the page range, the programme prints only the first and second pages (sheets) of the report. When you leave this parameter blank the programme prints all pages of the report. Column Titles Row With this parameter you can specify the title row. The title row you indicate here specifies the column titles. The programme considers the cell information on the related row as the column titles, thus prints these as column titles on every page of the report. Condense This function prints the report in condensed characters. Space Character

65 You can use this parameter if you want to print a character between the columns of your report. For example, when you want to print Date, Voucher Number and Explanation columns, and you entered + (plus sign) in the Space Character field, then your report will print this character between the columns and display Date + Voucher Number + Explanation. When you do not enter a character in this parameter field, then the programme prints space between the columns. Printer Code This is the parameter that specifies the printer that will print your report. (S1 Dot matrix, S2 Laser, S3 Inkjet) Space Between Rows You can use this parameter if you wish to leave more space than the standard between the lines of your report. Your report will print with the line spacing that correlates to the number you enter in this field. For example, if you indicate 2 in this field, then the programme leaves 2 spaces between the lines of your report. Page Break on Subtotal Before generating your report on the screen, if you sort according to a field in the sort section and select the modified total, you should use this parameter if you want the report to print on a new sheet at field changes. New Page Character (Column No / Start Value) You should use this parameter if you want to start printing on a new page every time specific information is printed. For example, the current account transactions related to every single current account code are separately listed in the Current Accounts report. If you want to print every current account code on a different sheet, then you can command the programme to start a new page whenever it reads the phrase Current Account Code. Since this term is displayed in the first column in the report, you should indicate the related column number as 1. And to enable the programme to print on a new sheet every time it reads the phrase Current Account Code in line 1, you should write Current Account Code in the Start Value field, exactly in the same way that it is written in the report. (The field is case sensitive). When you enter the start value, you should write it in the exact same way it is written in the report. This means to say, if the title is written as Current Account Code in the report and you write it as C. Acc. Code, the programme will not be able to identify where it should start to print on a new sheet. Column Settings The column titles that are defined in the Field Titles Column will be listed in this section. You should list place your cursor on these titles and record the following information. Print? To be able to print the selected column, you should first select this parameter for every single column title. The programme does not print the columns that are not checked for the Print? option. The column print fields are not checked by default in the Draft Print Settings section. Therefore, you should either check every column separately or press the key. This key will check the print parameters for all columns.

66 Title This is the field you should use to modify the title of the column you want to print. For example, you can modify the column title Due Date to D. Date. In this case the title of the Due date column is displayed as D. Date. Length This is the length value for the column to be printed. For example, if a column prints 30 in length and this length causes overflow on the sheet, then you can adjust the length and prevent the overflow. In the same way, you can shorten the lengths of the explanation columns. The length total for every column is displayed in the LENGTH field on the upper part. If the length value exceeds 80, this value is displayed in red. Here you should be careful if the printer paper is for 80 columns. The total length may become a decimal number when you print condensed. This is caused by the ratio 10/16 of tithe normal and condensed characters. Wordwrap You should select this parameter if you shortened the normal length of a column that you want to print and still want to print in the line below the information that do not fit into this shortened column. For example, let us assume that the explanation column in the current account transaction report normally prints 30 characters but you reduced this length to 10. In this case the explanation field will print a length of only 20 and you will not be able to read part of the text. If, in this case, you select the Wordwrap option, the remaining 10characters are printed in the line below. Condense You should select this parameter if you want to print the column condensed. Length In this field you can view the column length totals. When the lengths total exceed the length of the letter-size (80 units), then this information is displayed in red. This is the key that automatically selects the Print? option for all columns. This is the key that automatically deselects the Print? option for all columns. This is the key that individually records every definition you specify for the columns. The column definitions are not recorded if you do not press this key This is the key you should use if you want to cancel the definitions you specified for the columns. When you press this key, the programme will clear the definitions that you specified for the columns. OK (Saves draft print settings) The OK key in the draft print settings screen enables you to store the definitions for later use. When you press the Print key before you press this key, the programme does not store the settings you made.

67 Print (Prints with draft settings) This key is for printing the report with the specified settings. Using the Saved Draft Print Settings To be able to print with the previously draft print settings, you should select the Saved option in Printer Options together with the Printer and Draft Print options Print Preview This key shows you how your report will look when you print it Print By using the Print key, you can send the report to the printer. When you select this option, the standard Windows printing screen will be displayed on your screen. This screen can display different features according to the printers defined Save

68 You can use the Save option to store the content of the report that is displayed on your screen in various formats. Excel File You can store and open your reports as an Excel file. These files should have the.xls extension. VTS Format After you retrieve your report on your screen, when you can double right-click with your mouse, the screen changes the VCI Formula One Workbook Designer format. The programme saves this file with vts extension. TXT File You can store your reports as a text file and open them with any word processor. These files should have the.txt extension. HTML Format You can store your reports in HTML format. You can open these files on your Internet browser Page Setup You can use the Page Setup option to modify the page before you send your report to the printer. The definitions in this section are applicable for the Graphic Print and used for draft prints. The page setup section comprises three parts: Margins, Header/Footer and Report. These parts are displayed at the top of the window that appears on your screen. You can move between these sections with a single-click on the title that you want to go to Margins

69 By using the margins section you can adjust the position of the report pages on the paper. The margins that you want to leave from the top, bottom, right or left of the paper are written in the related fields as inches. You can use the Center on Page option to position the report on the page. The Center Horizontally option centres the report text on the sheet horizontally, and the Center Vertically option centres the report text on the sheet vertically. When you select both options the text is centred on the sheet both horizontally and vertically. The Adjust to option specifies the sheet percentage where you wish to print the text. If you write 65% in this field, the programme will use 65% of the paper for printing, which in turn implies that the printing will be condensed. If you write 100 in this field, the printing will not be condensed but use the whole of the page Header / Footer

70 You can use this section to insert any information that you want to include at the top (header) and bottom (footer) parts of every page. When you select the header option you will access the space at the top of the sheet and when you select the footer option you will access the space at the bottom of the sheet. The header and footer texts can each be inserted in three rows and three columns (left aligned, cantered, right aligned). You can select the cells in the header/footer section by clicking on the related cell and type in the text as desired. You can type in any amount of text in any cell. Options The options list displayed in the Options section include several ready header/footer information. The programme automatically inserts this information in the selected cell. {Page No} : Page number {Total Pages} : Total number of pages {Date} : Current date {Time } : Time of printing {WorkBook Name} : File name {WorkSheet Name} : Report name New Header / Footer

71 Instead of selecting the header/footer information from the displayed options list, you can insert your own texts. To insert header/footer information you can use the key, which is situated to the right of the displayed options list and which displays the title New Header if you selected the header section and New Footer if you selected the footer section. When you once-click on the New Header/New Footer information key, the header/footer preparation field is displayed on the screen. When this window appears on your screen you can define the new header or the new footer information and click the OK button or if you do not want to enter any information you can click the CANCEL button. In this section you can write in any information that you want to display as the header/footer information or use the icons that are located at the top of the field. The programme adds the new header/footer information, which you create, to the options list, so that you can later select this information from the list Report In this section you can define settings related to your report. Print Area In the Print Area field you should enter the cell range, which you want to print. Print Titles

72 The Print Titles option specifies the heading titles that you want to repeat on every page. If you select the 1. Row Title option then all of the information that is included in the first row will be printed as the first row on all of the sheets. If you select the 1. Column Title option then all of the information that is included in the first row will be printed as the first column on all of the sheets. Printing Options Gridlines You can use this section for printing the horizontal and vertical cell lines in the report. Black and White When you select this option your report prints black and white, otherwise prints in colour on a colour printer. Row & Column Numbers If you select the line numbers option, the report will print the columns numbers on every page. Page Order You can assign the page order from left to right or from top to bottom. When you specify your definitions in the page setup sections, you can press the OK key to save the settings. If you do not want to save the settings you can press the Cancel key to quit without saving. You can send the report to the printer by pressing the Print key, or change the defined printer settings by pressing the Printer Settings key Format Cells This menu is used for modifying the cell formats of the report that is generated on the screen. This section comprises the Number, Alignment, Font, Border, Patterns, Protection subsections Number: By using this section you can modify the number formats in the cells or section. You can either select one of the existing format codes or you can define a new code.

73 Alignment: In the alignment section you can arrange the positioning of information that is recorded in the selected cell or area, within the borders of the specific area. By using the horizontal and vertical alignment options you can adjust the position of the text horizontally and vertically.

74 Font: The font section enables you to arrange the typeface, size, colour, and other similar characteristics of the text that is recorded in e selected cell or area.

75 Border: In the border section you can arrange the cell border lines of the selected cell or of the cells in the selected area. You should first select a line style by clicking on the target line style. Then you should click on the border to which you wish to apply the selected style. After you apply a line style to the cell border, you can double-click on this format with your mouse and apply a colour by using the colour dialogue.

76 Patterns: In the Patterns section you can specify the pattern you wish to apply to a selected cell or to an area. To do this, you should select a pattern from the Patterns group. It is also possible to colours the patterns. You can define background and foreground colours by using the related keys.

77 Protection: You can assign your table protective features by using the protection section. When you select the Locked option, the programme displays the table on the screen but does not allow the user to make any changes. The Hidden option hides the formulas written in the cells, but displays the results. If you wish to disable the Locked and Hidden features, you should retrieve this screen and deselect the related options.

78 Validation: This feature is mostly used in the Excel application. In the Rule section you can define a function to the numeric field and define the format according to the result of the function that is defined in the text field.

79 5.3.9 Zoom By using the Zoom option, you can reduce or enlarge the view of the active report table. You can either select one of the defined sizes or use the Custom option to define a special size as desired Freeze Panes This option allows you to freeze a column or row of the report and scroll the others towards the former. For example, Let us assume that you want to freeze column A. To do this you should first select the column B with a single left-click. When you select the Freeze Panes option in this position, you will notice a line drawn down to the end of column A. From this point on, when you scroll right with the arrow keys, column A will always remain static and will not go outside the screen display. You can undo the selection by repressing the Freeze Panes icon. The important point here is to apply the Freeze Panes option to the column that stands next to the column, which you want to freeze. If you wish to freeze a row, then you should apply the option to the row right below the row you want to freeze. If you want to freeze both a column and a row, then you should apply the option to the cell where the row and column intersect.

80 Find This option enables you to find information in the report that is displayed on your screen. To do so, you should first press the Find key, and then enter on the screen the word that you wish to find Update You can use this option when you want to first find a word in the report that is displayed on your screen, then replace this word with another. To do so, on the related screen you should enter in the upper field the word that you wish to find, and in the lower field the word you want to replace with the former Closing, Minimizing, Maximizing a Report You can use the Minimize key to reduce the size of the window to an icon; use the Maximize key to restore the size of the window to its former size; use the Close key to quit the report window Report (Worksheet) Applications The programme supports several simple transactions that can be performed in Excel workbooks. You can Arrange the column width and row height, Create new columns by defining simple formulas (four mathematical operations) Copy formulas down. These operations are used by Excel standards. When the report is generated on your screen, you can double rightclick to go to the VCI Formula One Workbook Designer application and again work by Excel standards in this application. 6. E-Signature The E-Signature function supports digital signatures in Netsis applications. With this application you can sign digitally and encrypt in reports, in operations in the programme, in the Workplace approval mechanism, and security controls on programme basis. If you are using an HR Pack, you can furthermore sign the payrolls of the employees whom you follow-up over the web.

81 The person who will perform the encryption is required to apply to Turktrust in person and obtain an e-signature card issued to his/her name. This will provide a standard digital file order and the files that are stored in Netsis will be opened only in Netsis applications. The system requirements for the e- signature application are given below: Minimum-Windows XP (for digital signature API support) Minimum 30 Mb disk space 100 MB memory The e-signature application will be active only when the related computer has an E-Signature card. Netsis applications will automatically read the E- Signature card and will query the PIN code on the connection console. When you enter the programme in this way, the PIN code signs the temporary data and later request approval. If the approval request receives positive response, the application compares the user certificate information and Netsis user information and allows transition from the connection console to the main menu screen. In this way, when the users writes the PIN code, the programme matches the certificate and the Netsis security information, thus identify the user who wants to log in the system.

82 In order to enable the programme to match the PIN code that is queried at log in with the user certificate information, you should specify some definitions on the Record/User Records screen in the User Transactions module. 6.1 Cryptographic Definitions in User Records You should enter definitions in the Qualified Electronic Certificate information section on the Record/User Records screen. The related fields are the Card Serial Number and Compulsory Card Usage in Entries queries. Card Serial Number In this field you should write the user s Qualified Electronic Certificate card serial number. This value can be read in the cardinfo.exe file that is located in the Service, which is the programme directory. When the user writes the PIN code of his/her card, the system first approves the entry over the PIN code, then queries the card s serial number. The system verifies and matches this value with the Card Serial Number recorded in the user records section to identify the related user. Compulsory Card Usage in Entries If you select this parameter, users will not be able to log in Netsis applications on the connection console if they do not hold a user card. This feature can be used as an additional security factor at login. 6.2 E-Signature Transactions in Menus

83 If you are using the E-Signature application, you can view the E-Signature transactions function in the Tools/Functions submenu of all module menus. E-Signature Transactions consist of the Cardholder Information, Sign File and Open Signed File sections. Cardholder Information This is the screen where you can view the user information that relates to the actively connected card. Sign File This screen encrypts the selected external file with the active card information. The name of the file to be signed must have the NED extension.

84 In cases when the user is not written or the file has a different extension, the application will automatically convert the file extension to NED. File Name (for signature) This is the section where you indicate the file to be signed. You can also select the file in the dialogue box on the right side. Save as File Name (with signature) In this section you can indicate the new file name to save the file after it is digitally signed. Sign File When you select this field, the programme encrypts the file, which you selected in the file to be signed section with the active card information. Open Signed File On this screen you can open the files that are signed in the Netsis E-Signature application. On this screen it will not be possible to open any files that were signed in other applications. The programme first verifies the files that you want to open and displays a warning message if the file is not signed in a Netsis application. After you open and save the file you can also view the information of the cardholder who signed the file.

85 6.3 Encrypting Report Files The standard or general reports, which can be generated in Netsis, can be saved as files. In the case that users wish to confirm these files with digital signatures, the E-Signature application prepares an additional NED version of the file after it is saved in another format like Excel, HTML, or text. You can store this file, it or save it for any purpose. You can later view the content of this file when you are in the Netsis application /Tools/view NED files) or outside (NED shell-explorer-extension) E-Signature on Reports in the Report Module In case you save the reports, which you generate in the Report module, as files, the programme saves these files with both the user s name and the active card information if the E-Signature system is enabled. The signed files will display the.ned extension next to the file name you enter.

86 In order to encrypt the reports, which you prepare in the Report module, with the E-Signature application, you should first select the Sign File option in the Printer Options section. Then, if you wish to store the file in any one of the Excel, text or HTML formats, you should enter the file name on this screen. If you wish to store the file only as a report file without exporting the data to another application, then you should return to the report screen without defining a name in the Excel, text or HTML file name fields. When the report is generated on the screen in full, the Netsis Smart Card Application appears on the screen and queries the user PIN code. The report file is encrypted by the related user when he/she enters the PIN code and presses the OK key. If you saved the report file in one of the xls, txt or htm formats, then the file is created with the NED extension. For example, report.xls.ned, report.txt.ned, or report.htm.ned, etc. When you retrieve the report on your screen as a regular report file, the extension will change to nrp, and when this report file is encrypted with an E-Signature, its extension again changes to ned. For example, report.nrp.ned, etc Encrypting Standard Reports If the E-Signature system is enabled, the system displays the Sign File query on the initial query screens of the standard reports.

87 To encrypt standard reports with the E-Signature application, you should first select the Sign File option in the Printer Options section, and then retrieve the file on your screen by defining a file name in the application (Excel, text, html) to which you want to export the file. When the report is generated on the screen in full, the Netsis Smart Card Application appears on the screen and queries the user PIN code. The report file is encrypted by the related user when he/she enters the PIN code and presses the OK key. When this feature is activated, the system automatically creates files with the.ned extension in addition to the files that are generated by the report (Excel, htm, txt). If you name the Excel file as C:\Temp\Report.xls, then the name of the file with your signature will be Report.xls.ned under directory C:\Temp. 6.4 Encrypting Report for If you want to use the application (To activate the application you should select the Application? option in System Utilities/Record/Branch Parameter Definitions. ) you should first retrieve the report on the screen, then select the Netsis option. If the E-Signature application is enabled, you can store the active report information and later sign and send this information to an address. In this case the file is sent with the.ned extension. The programme creates the NED file to be sent by in the Windows/temp directory of the logged-in user and sends the file as attachment. In order to send the report by , you should select the Sign File option on the definition screen and encrypt the file with the E-Signature application.

88 6.5 Encrypting Announcement s If the E-Signature application is enabled on the send announcements screen in the current account module (This screen becomes active when the application is used. To activate the application you should select the Application? option in System Utilities/Record/Branch Parameter Definitions. ), you should select the Sign File option that is displayed on your screen. In this way, the programme will sign the files that you wish to e- mail and save these with the.ned extension under the files directory. The e- mail system will later send the signed.ned files as attachments. If you enter multiple file names by separating them with semi-colons ;, the signature application signs each of these files separately. 6.6 Encrypting in Workplace with E-Signature If you are using the Workplace application (to activate the application you should select the Workplace application parameter in the System Utilities/Record/Company/Branch Parameter definitions. For detailed information on Workplace please see, Workplace.), users are able to give Signed Confirmation instead of confirmation. The Signed Confirmation is supported on invoice documents. After you select the signed confirmation, the programme displays the information on the screen in JPG format and requires the user to approve. The user must read this information on the screen and sign. Once the user signs the information, the programme records this information on the table named TBLIMZALOG, where the content cannot be deleted or modified.

89 7. Dynamic Coding Series products, the dynamic coding feature that is integrated in many parts of the user interfaces, enable the coding of functions that can be designed with programming techniques such as writing codes that will change the standard behaviour of the programme, modifying the screens as desired, and assigning new attributes. In the dynamic coding feature, coding is made with VBScript. Only admin users may define the VBScript codes and disable them when necessary. To activate the dynamic code support, you should select the Dynamic Code Support parameter in the Parameters tab of the System Utilities/Record/Company Branch Parameter Definitions menu. 7.1 Netsis Script Code Support In cases that the Dynamic Code Entry parameter is selected, when you click on the letter N that is displayed on the upper left corner of the forms, the programme displays the Netsis script code support option. You can open the VBScript coding screen by using this option. The code development medium is displayed when you click on the Netsis script code support option. This screen displays as title information, the information about which programme you are writing the VBScript. For example, when you enter the Netsis script code support option in the Current Account Records menu, the programme understands that you are writing a script for the Current Account Records.

90 On this screen you can define and add menus, if necessary, write VBScripts for these menus or for the forms stored in Netsis, such as texts, radio buttons, labels. For example, when you wish to add a menu named SCRIPT, and you write in the Menu Name section the title you wish to see during the coding process, the programme adds mncustonitem_ before this title. The value displayed in the explanation section is the menu name that we will view on the screen. Add Row Add Line Delete Row Delete All Menu Test Go to Filter : Inserts a new line to add a menu. : Inserts a horizontal line between menus. : Deletes the selected row. : Clears all definitions on the screen. : Tests the menu appearance. : Goes to the coding screen. When you select the go to filter option, the programme displays a screen that queries which objects we want to use. If you want to write the VBScript code only for the menu you added, then on the displayed menu you should

91 select TmenuItem only. Since the form loads each of the object you specify on this screen, adding object that you do not use will slow down the opening speed of the form. When you proceed to Script coding, you can see the mncustonitem_vb under the TmenuItem object. When you click on this object, you can only select OnClick in the Object Event section, i.e., the code you write here will run only when the user clicks on the menu.

92 You can store the codes, which you wrote, in the code development section by using the save option and delete these by using the clear option. You can furthermore create a code template, save it for retrieval. If entities prefer to use some forms that are common in all of their companies, they can define these forms in the global application option. This is to say that if you want to use a certain function or sub in all sections, then you can enter this definition in the global application section and enable access to these in all modules and companies. By using this feature, users do not have to define the common function separately on all of the screens. For example;

93 sub mail(kime,cc,subject,ek,body) call NETSISCORE.NetLib .EPostaGonder(kime,cc,subject,ek,body) end sub to be able to use the above-shown definition that is made in the Global Application also in the menu you created, you should retrieve it in the following way. call appglobal.mail(mail,"","mektup","",icerik) The above-shown sub definition shows. NETSISCORE.NetLib .EpostaGonder This definition indicates that Netsis objects are used. In order to get information about these objects, you should click on the Object Scanner that is located in the Code development section and get information about the other Objects. With the object scanner, you can view what the objects are, which classes they include and the parameters of the defined functions. Example-1

94 In the Current Account Records, if you want to write an application that sends the current debit/credit balance related to a current account code to the e- mail address of that current account, here you should first send the value that is indicated in the current account edit box of the current account records to a variable named CURRENT ACCOUNT. Then you should create a new query object named QUERY with the Netsis object NETSISCORE.NetLibDb.GetNewQuery. Then you should write the query that you want to run in the QUERY variable. Here you write a query that draws the debit and credit total and the current day s date from the TBLCAHAR table. Then you should run this query with the QUERY object. Secondly, since we need the name and address of the current account, you should draw this information also with QUERY1. And then you should define in the content name a variable that includes the mail content. You should add to this variable the information that you drew from the database. To add the CURRENT ACCOUNT_NAME field, which you drew with QUERY1, to the content, you can use the QUERY1.fields(1).assstring definition. And to add the current account s address, you can use the QUERY1.fields(0).assstring definition, in other words you can get data for the first field in the query starting with the 0 index. After you complete the CONTENT variable, you can send your mail to the current account by using the mail sub that you defined in the global application. Example-2; You may want the programme to write a value in the warehouse code field by considering the code that you enter in the inventory code field. If you want the programme to write 1 for the warehouse code of that inventory when you

95 enter codes such as IZM001, IZM002 in the inventory field; and 2 for the warehouse code of that inventory when you enter codes such as IST001, IST002 in the inventory field; and write 3 when otherwise, then since the inventory code information here is edited, it can be found under TDBNEdit. When you consider the above-given definition, there is a script written in the OnExit Event of Stok_kodudb and taking the first three digits of the value that is written in the inventory code, it verifies whether it is IZM, and writes 1 in the warehouse field if affirmative. Since the warehouse cod, too, is edited, it is assigned as Depo_Kodu.TEXT. If it is not IZM, the system continues with the check and verifies whether or not it is IST. If affirmative defines the warehouse code as 2, otherwise as 3.