Using DDA. Trainer Name Trainer/Consultant. PowerSchool University 2012

Transcription

1 Using DDA Trainer Name Trainer/Consultant PowerSchool University 2012

2 Agenda Welcome and Introductions Getting Started Understanding the PowerSchool Database Structure Searching for Data Modifying Records Time for Review

3 Getting Started

4 The Differences Between DDE and DDA DDE DDA View data in related tables X X Export data in related tables X X Change data in PowerSchool X Delete records X

5 Back Up Before Making Modifications Incremental backup Full backup Manual backup

6 Understanding the PowerSchool Database Structure

7 Terminology DDE DDA USM Relational Database Table Field Comparators

8 Tables and Fields Data Types String Date Time Integer or Number Real Text BLOB Boolean

9 Data Dictionary Support > Documentation > PowerSchool > Data Dictionaries > PowerSchool 7.x Data Dictionaries > Data Dictionary Tables for PowerSchool 7.x

10 Frequently Used Tables Students - student demographic information Courses - detailed course information CC (Current Classes) - students, courses, teachers Teachers - detailed faculty fields StoredGrades - historical grades Log - student log entries Gen - catch-all table containing a variety of information

11 How Tables are Related to Each Other Courses [02] Course Name Schools [39] School Name Sections [03] Master Schedule (Expression, Room) Student Schedules (CC [04]) Course_Number SchoolID SectionID StudentID TeacherID TermID Students [01] Student Name Teachers [05] Teacher Name Terms [13] Term Name

12 More Table Relationships Teachers [5] Schools [39] Courses [2] Schools [39] Prefs [9] Schools [39] StoredGrades [31] Log [8] Schools [39] Students [1] Terms [13] Schools [39] Students [1] Teachers [5]

13 A Quick Tip Short on time? Don t want to search for the fields? Change the URL!

14 Before and After (Select a student) > Demographics

15 Instant DDE for One Record Select a student and click a student page Right-click (control-click) to open the right-hand frame in a new window or tab Modify the URL Before: admin/students/demo.html?frn= After: admin/students/demo.html?mcr=

16 Now It s Your Turn Complete hands-on activity 1: Understanding the Table Data

17 Searching for Data

18 Navigating to DDA Only available if you know the path Navigate to

19 Reviewing the DDA Tools List records by number List records by name Modify records Export records Find records in two tables with related fields

20 Searching for Records First, identify the records to search through Then, enter search criteria in the Search (TableName) fields at the bottom of the page

21 Performing a Layered Search Students Table Males 10th Grade Fee Balance Students Results Search for students using multiple criteria Example: males in the 10th grade with a fee balance

22 Finding Records in Two Tables Selection 1: All male students Matched Selection: Male students with log entries Selection 2: All log entries

23 Matching Selections On the Start Page, click M, and then navigate to DDA From the Current Table menu, choose Log Click Select all [x] records in this table, then Match Selection Verify that the Student table is chosen Click Proceed to match selection

24 A Few Scenarios Find the first period class for all 8th graders Find students bus numbers and medical alerts Find all students with a failing stored grade Find all the courses that seniors are enrolled in Find the CC records for math classes only

25 Now It s Your Turn Complete hands-on activities 2-6: Using Match Selection Finding Transportation Information Finding Failing Students Investigating Senior Enrollments Using a Double Match Selection

26 Modifying Records

27 Modifying Records Be careful make sure that Modify Records is the best way to achieve your goal!

28 What and When Use This Table To Perform This Fix CC StoredGrades To adjust end dates after school year was extended When storing grades, you enter information incorrectly; adjust items such as enrollment dates, store code, final grade code, or credit amount given Teachers To change PowerTeacher passwords for all teachers at a school Courses GLDetail Log To change the credit hours for a group of courses To correct all the lunch transactions entered by a specific lunchroom worker To remove the log entries someone entered for the wrong student

29 An Alternate and Safer Method Make mass changes for staff and students: Mass add students to activities Clear a field value Change a field value DDE Group Function: Student Field Value DDA Low Risk High Risk

30 Knowledgebase Walkthroughs Most activities in the handout were derived from PowerSchool s Knowledgebase files: Created in response to calls to Support Adapted to situations at schools and districts

31 Take a Look at These Scenarios You found that the students have invalid requests The principal decided to change the format of student numbers The registrar added a student twice You stored quarter grades, but you need to remove the earned credit

32 Now It s Your Turn Complete hands-on activities 7-10: Searching for Invalid Requests Adding to a Field Value Deleting a Duplicate Student Changing Historical Grades

33 Time for Review

34 Question 1 Which code at the end of a page s web address results in instant DDE access? A mcr B usm C frn D htmlx

35 Answer 1 Which code at the end of a page s web address results in instant DDE access? A mcr B usm C frn D htmlx

36 } Question 2 Where do you access DDA? #1 } #3 #2{

37 Answer 2 Where do you access DDA?

38 Question 3 Who should have access to DDA? A Everyone B School Administrators only C System Administrators only D PowerSchool technical support only

39 Answer 3 Who should have access to DDA? A Everyone B School Administrators only C System Administrators only D PowerSchool technical support only

40 Question 4 True or False? Use the Match Selection tool to find the same data in two different data tables.

41 Answer 4 Use the Match Selection tool to associate two different data tables together. False!

42 Question 5 What type of search narrows a selection down with a succession of searches? A Layered search B A student search C Autofilter D Match Selection

43 Answer 5 What type of search narrows a selection down with a succession of searches? A Layered search B A student search C Autofilter D Match Selection

44 Key Points from Today s Class Database structure understand tables and table relationships to find data quickly DDA search use layered searches and match selections to find data on any PowerSchool table DDA modifications correct or delete any data that you don t have access to modify through the regular PowerSchool page

45 Question and Answer

46 Don t Forget!! Navigate to and tell us what you think! Copyright 2012 Pearson Education, Inc., or its affiliates. All rights reserved.