Preservation Metadata: Adapting or Adopting PREMIS for APSR
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1 Preservation Metadata: Adapting or Adopting PREMIS for APSR Bronwyn Lee, Gerard Clifton, Somaya Langley and National Library of Australia ipres 2006, Cornell University, October 2006
2 Outline APSR PREMIS Requirements Statement project (PRESTA) Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
3 APSR Centre of excellence for the management of scholarly assets in digital format Focus on access continuity and sustainability Demonstrator repositories Develop skills and expertise National outreach and international linkages
4 Outline APSR PREMIS Requirements Statement project (PRESTA) Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
5 Pryor, Geoff, Army development guide, assessment of land requirements [picture] 1985
6 PREMIS Requirements Statement (PRESTA) Aim: To specify requirements for the collection of metadata for preservation management based on PREMIS and help these be applied to selected partner repository implementations
7 PREMIS Requirements Statement (PRESTA) Draft work plan late 2005 Analysis Dec Jun 2006 National Library of Australia Report completed Jul 2006 Selected repositories: Australian National University (ANU) (DSpace) University of Queensland (UQ) (Fez/Fedora)
8 Project approach ANU and UQ repositories already established with DSpace and Fedora models More emphasis on what metadata should be collected than on how it is collected Identify gaps and recommend enhancements Preservation event use cases and requirements were written as this was a significant gap. Preservation monitoring being addressed by AONS project
9 Project approach "Implements" PREMIS in two ways: uses the Data Dictionary as a checklist against which repositories can compare their preservation metadata uses the PREMIS schemas in a METS profile for exchanging preservation metadata (concrete framework for implementing PREMIS)
10 Outline APSR PRESTA - PREMIS Requirements Statement project Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
11 Sawyer, Harry G. (Henry George), My Watkins Products van, [Boronia, 1940s?] [picture]
12 Project products 1. List of preservation metadata elements 2. Supported file formats 3. Tools for automated metadata collection 4. Gap reports for ANU and UQ (May 2006) 5. Preservation event use cases and requirements (history logging) 6. Draft METS profile for exchanging metadata
13 Supported file formats Automated tools Gap reports Profile for metadata exchange List of preservation metadata Preservation event use cases
14 Outline APSR PRESTA - PREMIS Requirements Statement project Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
15 Pryor, Geoff, Pryor's Christmas List [Malcolm Fraser, Bob Hawke, Bill Hayden, Doug Anthony, Joh Bjelke-Petersen, Ted Kennedy, Jimmy Carter, Ayatollah Khomeini, Rupert Murdoch] [picture] 1979
16 List of preservation metadata elements Scenarios - "just in case" metadata? All the metadata required for long term sustainability and meaningful access PREMIS Object, Event, Agent Descriptive metadata (Intellectual Entity) Structural metadata Format specific metadata e.g. image, audio Access rights metadata Collect as much as possible automatically Accept that some metadata unobtainable
17 "Mandatory" PREMIS metadata Things a repository should know about every archival object Doesn't specify how metadata is stored If not stored explicitly for each object it should be documented explicitly somewhere e.g. in policy or procedures
18 Outline APSR PRESTA - PREMIS Requirements Statement project Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
![Sievers, Wolfgang, 1913- Tape file cabinet [at]](/docs-images/75/72391406/images/19-0.jpg "Remington Rand, South Melbourne, [Victoria], 1968")
19 Sievers, Wolfgang, Tape file cabinet [at] Remington Rand, South Melbourne, [Victoria], 1968 [picture]
20 File formats Comments on images, audio, video, text Brief comments on databases, PDF, websites, multimedia, others Recommended archival formats Formats in common usage likely to be accepted e.g. digital camera formats Unsupported formats (should be converted to archival format)
21 Outline APSR PRESTA - PREMIS Requirements Statement project Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
22 Record, John, fl [Tools and instruments from the Society Islands] [picture] [London : s.n., 1773]
23 Automated tools Tools for identifying file formats and automatically extracting metadata JHOVE, DROID, NLNZ Preservation Metadata tool Evaluation of capabilities Examples of output from the tools are linked to the report
24 Outline APSR PRESTA - PREMIS Requirements Statement project Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
25 Howard, Bruce, 1936-, Bridging the gap : the Gisborne By-Pass Road under construction 40km north of Melbourne, 1989 [picture], [Melbourne] : Herald and Weekly Times, 1989.
26 Gap reports for ANU, UQ Level of support (at May 2006) for core preservation metadata (i.e.premis) Most significant gaps: recording of preservation events recording of structural relationships file format validation (ANU) checksum generation (UQ)
27 Outline APSR PRESTA - PREMIS Requirements Statement project Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
28 Seselja, Loui, Scoreboard, equestrian individual three day event jumping, Horsley Park, Sydney 2000 Olympic Games, 22 September 2000 [picture]
29 Preservation Event use cases 1. Performing an action on an object which doesn't change the object e.g. error checking 2. Performing an action on an object which transforms the object into a new object e.g. migration to a newer format 3. Deleting an object
30 Preservation Event use cases 4. Updating the content of an object (not preservation but included for clarification) 5. Updating metadata about an object
31 Outline APSR PRESTA - PREMIS Requirements Statement project Project products: List of preservation metadata elements File formats Tools for automated metadata collection Gap reports Preservation Event use cases Profile for exchanging metadata
32 Hurley, Frank, Eating gum tips, koala profile [picture] : [Taronga Park Zoo, Sydney, New South Wales] [between 1910 and 1962]
33 Draft profile for exchanging metadata METS profile for transferring custody of an object (needs most metadata) Common profile for different systems to map to Uses MODS, PREMIS, MIX, other format specific schemas
34 Draft profile for exchanging metadata Using the draft profile ANU and UQ have built a demonstrator which transfers a digital object between DSpace and Fedora. Demonstrated that the receiving repository is able to understand, store and use the imported metadata. Draft profile in report is early thinking It is being revised in the light of ANU and UQ feedback and what others in PREMIS and METS groups are doing
35 Conclusion 14 recommendations Report published on APSR website - follow the Publications link Repositories and our thinking are continuing to evolve
36 Hurley, Frank, [Sea-going yachts in Constitution Dock at the conclusion of the annual Sydney to Hobart yacht race] [picture] : [Hobart, Tasmania] [between 1910 and 1962]
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