SoCalGas ENVOY. Transaction Ledger User Guide

Transcription

1 SoCalGas ENVOY Transaction Ledger User Guide

2 TABLE OF CONTENTS 1 Transactions Ledger Overview What is a Transaction? Add Transaction Upload Transaction Confirm Transaction Edit Single Transaction Edit Multiple Transactions Copy Transaction Delete Transaction Transaction Diagram Calculating BTSC In-Kind Energy Charge BTS In-Kind Energy Charge Ledger Calculating BTSC In-Kind: Ensure BTS Balancing Calculating Storage In-Kind Energy Charge Calculating Injection In-Kind Volume Overview

3 GETTING STARTED 1 Transactions Ledger 1.1 Overview Gas is transported into the SoCalGas system from either an Upstream Pipeline or California Producer at specified receipt points. Once the gas is in the SoCalGas system, it can take different paths to reach its final destination or delivery point. Nominations (transactions) are entered in Envoy to facilitate the transfer of gas throughout the various paths in and/or out of the SoCalGas system What is a Transaction? A transaction is the transfer of gas between two source contracts. Transactions are used to schedule gas transportation from a supply source (supplying the gas) to a market source (receiving the gas). A transaction is comprised of two sides/contracts: the Supply and the Market. A Transaction can involve one or two legal entities or parties. Transactions can have multiple start and end points. The exchange of gas can take place along any one or a combination of the 19 transaction paths to reach its final destination: (Two of the 19 transaction paths are reserved for Cycle 6 only). Transactions are grouped by sources of supply and market contract types : Pipeline California Producer Receipt Point Pool Backbone Transportation Service Contract Off-System Delivery City Gate Pool Storage End User 1.2 Add Transaction Transactions can be scheduled for one flow date or for several consecutive dates. When you schedule Transactions across several consecutive days, you are creating multiple transactions. In other words, you are creating one transaction for each day between your start and end dates. Transactions can also be entered in any of the five transportation and storage scheduling cycles. Cycle 6 transactions are only entered for specific end use to storage and vice versa. Your predetermined role can be Nominator/Market (requestor), Confirmer/Supply (supply source owner) or Both/Market and Supply (Nominator and Confirmer). When there are two different parties involved in the Transaction, the Market enters the nomination and the Supply enters the confirmation. However, the Supply is able to add a transaction (confirmed quantity), prior to the market entering their nominated quantity. 3

4 You will use the Transaction Ledger to schedule (add) transactions. Transactions must be nominated (requested) and confirmed (consent to or agree) in order for gas deliveries to be scheduled by SoCalGas ENVOY. Unconfirmed transactions are not scheduled. Applicable for most Transaction functions (e.g. Add, Confirm, Edit, etc.) : Input of Transaction data can be done in a variety of ways: Directly typing it into a text field Selecting it from a Drop-down Menu Using date icon to launch calendar to select date Using magnifying glass to launch a search Input of data that is not required is hidden or greyed out. To Add a Transaction: 1. Click on the Navigation Menu. 2. Select Nominations/Confirmations and then Transaction Ledger: 4

5 3. On the Transaction Ledger screen, go to the More icon in the Actions Menu Bar and select +Add. 4. SoCalGas ENVOY has a three-step process for Adding a Transaction. (Transaction Path Pipeline to BTSC captured below, for sample purposes only). 5

6 ENVOY three-step process for Adding a Transaction: 1. Select a Path You will need to choose a start and end point for your new transaction. Once you have selected your path, you can click the Next button to go to Step 2. 6

7 2. Enter/Select Applicable Flow Dates, Cycle, Contracts, Receipt Points, Delivery Points, OCC Enter and/or select all required information (designated with asterisk *). Some of your entries/selections may populate other required fields. If you have entered any invalid information on this screen, an error message will be displayed and you will be allowed to make the necessary changes. If you have chosen the wrong type of transaction in Step 1, you may change your selection by clicking on the Cancel button. If all the information entered is valid, click Next and proceed to Step 3. 7

8 3. Enter/Select Applicable Package numbers,rank, and Nomination quantity. Enter and/or select all required information (designated with asterisk *) and select Click here to Preview transaction link to review the information you ve entered thus far and then Submit. If you have entered any invalid information on this screen, an error message will be displayed and you will be allowed to make the necessary changes. If you need to make changes to Step 2, you may change your selection by clicking on the Cancel button. 8

9 If all the information entered is valid, your transaction will be added to the transaction ledger. 9

10 1.3 Upload Transaction To save time, the Transaction Ledger makes it easy to enter multiple Transactions at one time by using the Upload function. A preformatted Microsoft Excel upload template is provided, but must be saved as a.csv file, to upload your multiple transactions. Additionally, each of the fields in the upload file must follow a specific format as outlined in the Transaction Upload Field Description Envoy Help. Each transaction will need to pass the various validation rules and any failures will be listed at the conclusion of the upload, with a corresponding reason for each failure. Upload Transactions: 1. On the Transaction Ledger screen, click on the More icon in the Actions Menu Bar and select Upload. 2. Browse to locate your.csv Upload file, and click Upload to select file. 10

11 Envoy will inform you if your upload was successful. If not, you will be provided an Error record for each failed upload transaction, along with a corresponding reason. See the Uploading Transactions Help document for more information on uploading transactions. 1.4 Confirm Transaction Once a transaction has been entered in the Transaction Ledger, it must be confirmed by the supply owner in order for the gas to be transported, unless your role in the transaction is Both in which case the transaction is auto-confirmed. A transaction can be partially or entirely confirmed by the supply entity. This provides the supply the opportunity to confirm or modify quantities nominated by the market entity before the gas is transported. To Confirm a nomination: 1. Click on the empty box on left side of desired transaction. Click on the More icon and select 100% Supply Confirm, to confirm the entire nominated quantity. Transaction ledger will display the entered confirmed transaction : 11

12 2. However, if you need to confirm a lesser quantity than the nominated quantity, you must select Edit Single Transaction first and then select Modify. 12

13 3. Select Next. 4. Enter new quantity and Submit. 1.5 Edit Single Transaction The Edit Single Transaction option is used to correct/update/modify individual Transactions one at a time once they have been added in Envoy. Your predetermined Role (Nominator, Confirmer, Both) will determine what side of the transaction (market, supply or both) you can update/modify. To Edit a transaction: 1. After checking an empty box next to the desired transaction(s), select the More icon, then Edit to make changes to editable fields based on your role for each individual transaction. 2. Click Submit to save the changes. 13

14 1.6 Edit Multiple Transactions The Edit Multiple Transactions option is used to correct/update/modify multiple Transactions within a date range of transactions that have been added in Envoy. Your predetermined Role (Nominator, Confirmer, Both) will determine what side of the transaction (market, supply or both) you can update/modify. Transactions that are not matched by their counterparty may edit all corresponding fields within the existing transaction path. Transactions matched by their counterparty may edit the Supply or Market Rank and Nomination or Confirmation Quantity. To Edit Multiple Transactions: 1. Select either one or more transaction paths/legs (A to B, B to C, etc.) by checking the empty box next to the desired transaction(s), select the More icon, then Edit Multiple Transactions. The Transaction Group Preview page displays all dates and cycles available for editing, while separating selected transactions into Groups and Paths. Each Group is determined using key fields to distinquish same/like transactions into individual or a string of consecutive dates. Any variance of key fields other than ranking will separate the transaction into its own group. Each Transaction Path (or Type, i.e A to B, B to C etc.) is separated to distinguish each type/leg of a transaction (PPLN to RPPL, BTSC to CGPL, etc.). 2. After selecting the radio button next to the desired group, select Modify 14

15 3. Specify date(s) within current range of dates with desired edits and select Next. 4. Continue with desired edits and select Submit. 15

16 5. Once submitted, return to updated Transaction Group Preview screen and repeat as desired. 6. If more than one Transaction Path selected click the next arrow and repeat above steps until finished. 1.7 Copy Transaction The Copy function allows you to create a new transaction by copying one of your existing ones. The new transaction will default to Cycle 1 of the next gas day. You are able to change any of the editable fields during the copy function or you can update further using the Edit function as well. To Copy a nomination : 1. After checking an empty box next to the desired transaction, select the More icon, then Copy. 16

17 2. Select Modify within the Copy screen. 3. Edit Transactions as desired, Click Next. 17

18 4. Click on Submit to save the changes. 1.8 Delete Transaction Transactions can be deleted, as long as the following criteria is met: A new nomination for the current open cycle can be deleted, unless it has been confirmed in a previous cycle. Nomination and Supply Confirmation quantities must be zero. The corresponding cycle s status is still open. To Delete a nomination : 1. After clicking on empty box on left side of desired transaction, select the More icon, then select Delete. 18

19 The system will prompt the following notification. 2. Click on OK to save the changes. 19

20 1.9 Transaction Diagram 20

21 1.10 Calculating BTSC In-Kind Energy Charge The Backbone Transportation Service (BTS) In-kind Energy Charge is applied to scheduled deliveries into the BTS contract (BTSC) to recover the compressor fuel lost while transporting gas into the system. This rate is updated on a quarterly basis. Quarterly Rate Start dates: January 1 st April 1 st July 1 st October 1 st BTS In-Kind Energy Charge Ledger To locate the BTS In-Kind Energy Charge Ledger: 1. Return to Envoy home page 2. Under Informational Postings, click Receipt Point Capacity, then click BTS In-Kind Energy Charge 3. Use the applicable In-Kind rate in the following equation. 21

22 Calculating BTSC In-Kind: Gross Volume (+Fuel) = Gross/(1 - fuelfactor%/100) e.g. 10,000/(1-.225/100) = 10,000/( ) = 10,000/ = 10, Supply BTS Volume =10,023 Gross Volume (-Fuel) = Gross*(1 - fuelfactor%/100) e.g. 10,000 *(1-.225/100) = 10,000 *( ) = 10,000 * = 9,977.5 Market BTS Volume = 9, Ensure BTS Balancing 1. Return to Envoy Help Site 2. Under Transactions select Balancing Screens (RPPL, BTSC, CGPL, OSD) 1.11 Calculating Storage In-Kind Energy Charge The Storage In-kind Energy Charge is subtracted from the scheduled deliveries into the Transaction Based Storage contract to recover the compressor fuel lost injecting gas into the storage field. The rate shall be adjusted as necessary on the basis of a three year rolling average of actual fuel use. Follow these steps to find the current Storage In-Kind Rate. Under Informational Postings, Click Storage Capacity and Click Storage In-Kind Energy Charge. Use the applicable In-kind Rate % in the following calculation. 22

23 Calculating Injection In-Kind Volume Gross Volume (+Fuel) = Gross / (1 fuel factor% / 100) e.g. 10,000 / ( / 100) = 10,000/( ) = 10,000/.9772 = 10, ,233 Scheduled to Storage = 10,000 Injected Gross Volume (-Fuel) = Gross * (1 fuel factor% / 100) e.g. 10,000 *( /100) = 10,000 *( ) = 10,000 *.9772 = 9,772 10,000 Scheduled to Storage = 9,772 Injected 23

24 Customizing Transactions Ledger Overview The Transaction Ledger is designed to be customized to suit each customer s viewing preferences. Customers can designate and save up to three different filtered views. The following steps explain how to customize your viewing experience. 1. From the Transactions Ledger, select the More icon and click Show/Hide & Sort. 24

25 2. Under Show/Hide, select the Columns you wish to view 3. Select Sort on the top left. 25

26 4. Select from up to four drop downs from which to Sort 5. Select Ascending or Descending order for each drop down. 6. To save this view, check the box labeled Save view as:, Assign to Views 1, 2, or 3. Click Submit 7. Repeat the previous steps for up to 3 different views 26