Constructing an University Scientific Research Management Information System of NET Platform Jianhua Xie 1, a, Jian-hua Xiao 2, b

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1 Applied Mechanics and Materials Online: ISSN: , Vol. 441, pp doi: / Trans Tech Publications, Switzerland Constructing an University Scientific Research Management Information System of NET Platform Jianhua Xie 1, a, Jian-hua Xiao 2, b 1 Jiangmen polytechnic, Jiangmen, China, School of Economics & Management, Wuyi University, Guangdong Jiangmen , China a jmwisdom@163.com, b jianhuaxiao1@126.com Keywords: Management information system; B/S mode;.net framework; Three-tier architecture Abstract. Researching the design process of scientific research management information system of Jiangmen polytechnic. According to the characteristics of the scientific research management in colleges and universities, the system is developing by using the B/S application model and the advanced.net framework. The system consists of teachers management module, faculty-level management module, and library management module, scientific research department management module, system management module and public management module. Aim at the application maintenance and security, the system uses three-tier architecture, authorize to the management mechanism, data encryption and software separation and other security measures. The system has realized the classification audit of scientific research information and the dynamic management of the research integral reports. The using results show that the system is not only stable, but also easy to operate, and it also greatly improves the accuracy and efficiency of the scientific research management. I. Introduction The scientific research management of colleges and universities has been changing with each passing day. With the expanding scale of scientific research and the raising level of the scientific research management, higher requirements of the scientific research management information construction has put forward. In order to make the management more normalization and scientization, it s very important for us to build a research management information system. At present, some colleges and universities have developed their own research management information systems. However, these systems have obvious defects: (1) Data cannot be shared: The data among the research department, the offices and the faculties cannot be shared; even though the way of offline offers to collect scientific research data and the data exchange form is backward [1]. (2) System uses C/S mode: It is difficult to update the system maintenance and users should run the client program each time when they use it. These factors increase the burden of research manager, scientific research resources cannot be able to configure and utilize reasonable. As far as the job of scientific research information management Universities and colleges, its development trend and characteristics are list as follow: (1) Based on B/S mode, to provide a web space of manage personal scientific research activities for teachers or researchers. It is good for us to achieve the scientific research reporting, register the achievements, make the scientific research workload integration query networked, eliminates the trouble of filling out various statistical reports, save time, improve work efficiency[2]. At the same time it combines the environment of the digitalization construction of schools. (2) After the teachers personal reported and audit by the research secretary, the research projects of the whole school, the research papers, the scientific research books, the academic activities, the workload integral statistics, the scientific research examination results and the other data All rights reserved. No part of contents of this paper may be reproduced or transmitted in any form or by any means without the written permission of Trans Tech Publications, (ID: , Pennsylvania State University, University Park, USA-09/05/16,23:45:22)

2 Applied Mechanics and Materials Vol information can be showed on the platform. All the staffs can login and query, setting up by the different permissions. This article detailed discussed combining with the characteristics of management information system of university and college scientific research management development program. II. Systematic designs A. System architecture System development mainly uses ASP.NET 2 as development platform, the development language is C # and the background database system is SqlServer2005. On the logical structure, the system employs the UI layer, business logic layer and data layer, which is much convenience to application maintenance and upgrades. The business logic layer is the core part of the system, served as the main task of application processing, including processing the requests of UI layer and the connection and interaction of database server. The data layer is located in bottom, the ADO.NET as interface, Microsoft SQL Server as framework, mainly processing requests of business logic layer on data. Business layer uses the Web component, which is not only convenient for it to develop but also can develop the friendliness of the system, and a good experience can be achieved for users. The specific system structure chart is shown in Figure 1[3]. The data presentation layer mainly completes the foundation of interface and interaction with end users, the expanded-name of the page file is aspx and it will reflect in the application program. Middle tier is used as encapsulates business logic and rules, which is encapsulated in the application program as.net components. The data tier access is through the data access component of the middle tier and SQLServer Provider interacts. Fig 1. Structure chart of system

3 986 Machinery Electronics and Control Engineering III Fig 2. Function Chart of system B. Functional structures According to the needs of the scientific research of school, the scientific research system is divided into four modules, as Figure 2 shows. The system is open to all teachers of the school, teachers, scientific researchers can log on the system to type-in and dynamically modify their own projects, achievements and other research information. And the scientific research department users can management the research information of the whole school. Each management function module is shown as follow: (1) Teacher management modules: The management and maintenance of the information of teachers' personal user, and download and consult information, project registration, type-in and management the scientific research information, printing the personal scientific research workload integral form and export the data, query the core journals and so on. (2) Faculty-level management module: The query of the department users, the initial audit and statistic of the scientific research project, inquire and export the scientific research achievement (including thesis, books, patents, publications, winning works, etc), print the scientific research integral form of our department teachers and so on. (3) Library management modules: Initial audits the teacher s thesis; manage the core journal and other functions. (4) Research Department management module: Audit the college scientific research project, manage the programs, audit all the scientific research projects and manually modified the integral, audit all the achievements in scientific research and manually modified the integral, inquire, import and export the scientific research data, import the teacher users. C. The system database design According to the different uses, security in the secrets of the data, the database design determine the organizational form and structure of the data, to reduce the data redundancy and improve the data security of using stored procedures and triggers. At the same time, according to the types of users and data access database, it designs various representation databases, simplify the database and meet demand of the user data. The database is divided into the following 3 types: thematic databases, storing system information. Only the administrator can modify the database, and it mainly including the user database, research database and scientific research database and so on. The underlying database mainly establish management systems management standards, including subject sources database, reward level database, achievement level, project sources, information unit, project-level database and so on. The staging database is temporarily store the reporting data which are submitted by individual or department. It mainly storing the temporary information of various registration conditions and it can be modified by the informant and faculties. Temporary database s structures are consistent with the theme database s one.papers achievement relation schema are shown in Figure 3.

4 Applied Mechanics and Materials Vol Fig3. Papers achievement relation schema The achievement list of the thesis, the author list of the thesis, the award-winning list of thesis and the periodical list are linked to a many-to-one relationship. The teachers' personal information list, the list of the title of a technical post and the list of departments are linked to a one-to-many relationship. The teachers' personal information list and the author list of thesis are linked to a one-to-many relationship. The reward class list and the situation of award-winning are linked to a one-to-many relationship. The periodical class list and the periodical list are linked to a one-to-many relationship. III. Achieve the key technology of the system A. Achieve the second-level audit function The college scientific research projects applied by teachers should pass the department s audit and the results of the papers should pass the library s audit and then the research department can audit it at last. Each scientific research information table has an approval status field, the type of the field is bit, when the value of this field is 1, it means the project has been approved, when the value is 0 it means the project was not approved. B. The system use Grid+report5 as reporting tools, to statistics and classified the scientific research information. Reading more scientific research information of database by SQL statement and classify it. The Grid++Report is a fully functional reporting tools which combine c/s and b/s integrated. C/S development is apply to the VB.NET, C #, VB, VC, Delphi, BCB, easy language. B/S development is applied to the ASP.NET, JSP (Java), ASP, PHP and so on. And it supports all the operating systems and WEB servers. Develop C/S report B/S reports to share the same knowledge development and design resources[4]. Provide the unique function to show the reports query, and let it show the reports query printing, print preview and export data implementations integrated and other integration. It s easy for us to achieve the tabular reports, dynamic reports, multilayer header, paper set to play, crosstabs, statistical tables, tables and varieties of special reports and so on. It is a Chinese report of the best development tools. IV. System implementation This system is using ASP.NET and SQL Server 2005 database to design and development, the system can realize the effective management of scientific research information, contribute to the scientific research sector manage the information. The system has realized the basic information management

5 988 Machinery Electronics and Control Engineering III in general, department management, personnel management, project management, production management and scientific research management. V. Conclusion After completed develop the system, it will as an application component of digital campus, and dock with public platform, realize sharing the data and information, which can realize the network management of scientific research work, formed a communication platform of timely update scientific research data center and scientific research management. Provides the related scientific research information of school in roundly, real-time and accurately. Acknowledgements. Supported by Guangdong Provincial Science and Technology Project, No: 2012B References [1] Tai De-yi. Design and Implementation of university scientific research Management Information System [J].Computer Engineering and Design, 2009,30(9):2339(Ch). [2] SUN Xiao-yan. Design and Implementation of Web-based university scientific research Management Information System [J].JOURNAL OF XI AN TECHNOLOGICAL UNIVERSITYT, 2006,12(6): [3] Zhenjun Fan. Base on the research to the implementation the mehod of Three-tier architecture of ASP. Net, science of computer [J], (34), [4] Information on

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