Managing Media 100 Projects

Transcription

1 4 Managing Media 100 Projects Overview Organizing Physical Materials Organizing Electronic Data Media 100 Project Paradigm Setting Up Project Folders Setting Up Media 100 Documents Creating a New Project Creating a New Bin Creating a New Program Customizing Settings Setting Preferences Setting Video Compression Rates Setting Media Destinations Setting Media Locations Setting Video Standard Working with Media Folders and Files Media Folders Media Files Media File Names Finding Files Media Linking Deleting Media Archiving Projects

2 Chapter 4 Overview Media 100 not only allows you to easily create programs by manipulating video and audio data, but it also assists you in managing your digitized and imported media. Under your direction, Media 100 assumes responsibility for storing and retrieving everything in Media 100 digitized video and audio media files, clips, transition effects, titles, imported PICTs and QuickTime movies, bins, and programs. Major benefits are that you can: Focus on editing, not on managing media. Get started faster programs, bins, and projects snap open. Easily verify where media is: online or offline. Quickly detect unused media. Conserve disk space. This chapter explains the extensive interdependency of the Media 100 project paradigm and the steps you should take to ensure successful completion and storage of your project. You ll learn: Useful ways to collect and organize your source material. How to best use the Media 100 project paradigm to manage your project. Ways to backup and archive your finished program and its supporting source materials. Before you begin, you should plan the overall organization of your project to get the most out of Media 100 s managing capabilities and to be prepared to eventually complete and archive your project. In order for your project to be a success, you also should carefully think out and plan the overall management of your project from concept to completion. 62

3 Managing Media 100 Projects As you begin a project you ll make various preparations to ensure the quality and integrity of your finished product. Among other things, you ll: Decide where you re going to store your digitized and imported media. Make sure that as you create PICT or QuickTime files which you may import and use in your Media 100 program you save them to a folder specifically created for use with your project. Make sure that you assign meaningful names to any graphics titles that you create. Undoubtedly, each video editor and producer has a personal and unique method of organizing materials for projects. What is important is that you do organize and that you be consistent in the management of your projects. Organizing Physical Materials As you begin your project you should gather and organize all the materials that you ll be using. Make sure to use a consistent naming convention as you label each of the articles associated with your project. Storage Box Clearly label a storage box or other container that is large enough to hold all the materials which will be associated with the project. These will include: Videotape Notebook CDs Audio cassettes DAT or DLT tapes to which you will eventually archive your finished product. 63

4 Chapter 4 Production Notebook Designate and label a three-ring binder as a production notebook specifically dedicated to one project. The binder serves as the universal storage device for all papers associated with your project, including: Script Shot logs Client input EDLs Graphic notes Tapes, Cassettes, etc. Clearly label all video and audio tapes, cassettes, and CDs. Place labels on the spine of the tape as well as the spine of its case. All tapes for one project should have the same labeling system. Note: When you start digitizing media from your source tapes, make sure the tape name you enter in the Reel text field of the Edit Suite is identical to the name on the tape itself. Organizing Electronic Data Once you ve organized all of the physical materials supporting your project, you ll need to need to think about how you re going to organize all the electronic data and material. The design of the Media 100 application has an impact on how you decide to organize Media 100 folders and files on your Macintosh. There is no right way to organize a project within Media 100. Everyone will devise a method of organization that works best for them. However, for your convenience and for ease of access and backup, the following information and suggestions are useful. 64

5 Managing Media 100 Projects Media 100 Project Paradigm Media 100 is project based. Each time you launch Media 100 you must either define a new project or open an existing project. The project is the master control for a collection of bins and programs. You create bins pointing to digitized, imported, or rendered media files within a project. You create your video programs within a project. The project, bins, and programs are all Media 100 documents; the project document points to and manages its associated bins and programs, and the bin and program documents point to and manage the Media 100 digitized, imported, or rendered media files. Media 100 Documents Project Project Media folders Bins Programs media files media files media files Once you ve created a project, you can create and name bins for receiving the digitized audio and video source material, and you can create and name programs for assembling these clips. When you first digitize or import media into a project, Media 100 automatically creates a Project Media folder at the top level of the drives or volumes you designate. These folders contain all the digitized video or audio data for each clip. Your bins and programs point to the media files in these Project Media folders. The project keeps track of all associated bins and programs and records information determined by the current state of your system and project configuration. Choices you make in the Media Settings, Hardware Settings, and Preferences dialog boxes influence the behavior of Media 100 with regard to your project. Only one project can be open at a time. However, bins and programs can be freely copied from closed projects to an open project. 65

6 Chapter 4 When you launch Media 100, it either opens the last project remembered, if any, or prompts you to create a new project. If you cancel the prompt dialog, no new project is created. You retain the opportunity to open an existing project or to create a new one using Media 100 s File menu. Note: You must create a project before you can choose system preferences, select hardware settings, or designate media destinations. For organizational purposes, you should create a project folder before you create a new project. See page 73. Media 100 Icons Some of the Media 100 icons represent aspects of the application interface which have particular relevance to project management. Icon Represents Project The control document for a collection of subordinate bins and programs. Program A program assembles and integrates visual and aural media to create a complete presentation. 66

7 Managing Media 100 Projects Icon Represents Bin A bin stores clips for eventual use in a program. Project Media Folder A folder automatically created by Media 100 in which it places media files for digitized media. Media File A file containing digital data resulting from importing or digitizing source material. Setting Up Project Folders Before you open your project, you should decide how you re going to store your digitized and imported media and third-party application source files, such as Adobe AfterEffects graphics files and Photoshop PICT files. Things you should keep in mind: You ll want to keep audio and video media on separate drives for best performance. Media 100 automatically creates a Project Media folder, specific to each project you create, at the top level of every drive you designate in the Media Settings dialog. You should leave these folders where Media 100 places them. If you move a Project Media folder to a subfolder, Media 100 will generate a new Project Media folder at the top level of the drive. You should create a folder in which to store all your Media 100 documents project, bins, and programs. These Media 100 documents take up very little disc space and, for simple projects which include no files created by third-party applications, can be stored on your internal drive. 67

8 Chapter 4 You should keep third-party application source files in specifically designated folders on an external drive so that they are easy to manage and find when it is time to archive your project. For large, complex projects, you should create a master folder on a designated drive in which to store your Media 100 document folder and all folders for third-party application source files as well. Build a Master Folder One way to cleanly organize your project information is to build a master folder at the top level of a drive or volume which you will designate as a destination for digitized and imported media. Use the master folder to store subfolders which contain all your Media 100 documents project, bins and programs, and folders for each of the thirdparty applications. To create a master folder: 1. Open the drive or volume which you plan to designate as the destination for media. 2. Create a new folder and give it a name consistent with the project name you have used to label your project storage box. Follow the name with the suffix Project Master. 68

9 Managing Media 100 Projects 3. Within the project master folder, create a subfolder to hold all your Media 100 documents. Give this folder a consistent descriptive name. For example MFV (My First Video) Project/Bins/Programs. When you create your project and its subordinate bins and programs save them to this folder. These files require relatively little disk space. 4. Within the project master folder, create subfolders to hold all your thirdparty source media files. You might want separate folders for Photoshop, AfterEffects, and other QuickTime applications. Again, make sure to give these subfolders names consistent with the rest of your project. 69

10 Chapter 4 5. Within each of the third party subfolders, create two folders; one identified with the suffix Working and one identified with the suffix Output. MFV Photoshop Photoshop Working Photoshop Output You ll find that as you work with other QuickTime applications, you may create multiple versions of a graphic or title as you define and redefine it to get just the look and effect you want. Save these preliminary exploratory versions to the working folder. When you decide on a final version, save that to the output folder. You may want to put an identifying suffix such as.psout on the file name itself. With that type of notation, when the files are displayed in list view, you can immediately recognize the application in which the file was created and that the file is indeed the final version for output. 70

11 Managing Media 100 Projects After creating your project master folder, you will have a hierarchy that looks like this: Project Media Folder My First Video Project Master My First Video Project/Bins/Programs MFV Photoshop MFV After Effects PS Working PS Output AE Working AE Output Again, the suggestions presented here are just that suggestions. Each video editor and production house will have their own way of setting up and organizing projects. The important thing is that you establish a standard place to store all the files associated with a specific project. This approach can be of particular importance in production houses with two or more people working on Media 100 projects. When you establish a standard, it means that one person can easily pick up on another s job without wasting time frantically hunting for all the project components. 71

12 Chapter 4 The following diagram illustrates a sample project named My First Video and shows the relationship between the project, bin, and program documents and the supporting project media folder. Media 100 Media Management Overview 72

13 Managing Media 100 Projects The project is stored in the Project One folder. The Project One window shows the iconic representations for the project and its programs and bins. The Project window lists the programs and bins assigned to My First Video. The bin Intro Shot is active, and from that bin we ve extracted a clip for placement in the program My First Video Final. My First Video Media is the storage folder for the media files associated with the project. Its window shows the icons for the separate media files. Setting Up Media 100 Documents Once you ve created your Project/Bins/Programs folder, you re ready to create the Media 100 documents which control and manage the project within Media 100. Creating a New Project The Project window is the primary interface to the project and remains open while you work with its associated bins and programs. Closing the Project window closes the project itself. You can only open one project at a time during an editing session. To create a new project: 1. Select New Project from the File menu. The New Project command is dimmed and unavailable if a project is already open. 73

14 Chapter 4 2. In the directory dialog box, assign a name for the new project and specify the disk and folder in which the new project is to be stored. You should assign a meaningful name to a project when you create it and save it to the specific Project/Bins/Programs folder. You may have created this folder within your master project folder. 3. Click Save to open the new Project window. Once you have created a project, you can create and name bins to receive the clips from the digitizing of video and audio source material, and you can create and name programs for assembling these clips. 74

15 Managing Media 100 Projects Sorting Project Elements The Project window lists and sorts the bins and programs by icon type, assigned name, and date when last modified. Underscore indicates the selected sort criteria Type Name Date Lists all programs in alphanumeric order followed by all bins in alphanumeric order. Lists all items in alphanumeric (1 9, A Z) order. Lists all items in reverse chronological order, from latest to earliest To select the sort order: Click the desired column identifier. An underscore displays under the selected column identifier, and the project now sorts and displays the programs and bins by the selected sort order. 75

16 Chapter 4 Displaying the Project Window As you open bins and programs, they obscure the Project window from view. To bring the Project window to the front: Press the keyboard shortcut keys -0. Creating a New Bin Bins serve as storage containers to hold the video clips that you will be working on. As you digitize or import source video and audio material, keyframes representing these clips appear in the bin. You access these clips through a Bin window. Bin windows allow you to sort and view clips in a variety of ways, making it easy to locate your video and audio items. To create a new bin: 1. Select New Bin from the File menu or press Option- -N. A new bin opens entitled Untitled Bin N, where N starts at 1 and increments for each additional new bin opened during an editing session. 2. Save the bin with a meaningful name to the Project/Bins/Programs folder with which it is associated. After bins have been saved, bin names appear in the open Project window with the date of last modification. Media 100 allows you to have any number of bins open during an editing session. 76

17 Managing Media 100 Projects Creating a New Program A Media 100 program assembles and integrates video and audio media from a variety of sources to create a complete presentation. It can be printed to videotape (mastered), played under control of Media 100 as an input to a video system, or included in a variety of multi-media presentations. To create a new program: 1. Select New Program from the File menu or press -N. A new program opens entitled Untitled Program N, where N starts at 1 and increments for each additional new program in opened during an editing session. 2. Save the program with a meaningful name to the Project/Bin/Program folder with which it is associated. After programs have been saved, program names appear in the open Project window with the date of last modification. Media 100 allows you to have any number of programs open during an editing session. 77

18 Chapter 4 Customizing Settings Now that you have created a project, you can adjust global settings which determine and affect the performance and behavior of Media 100. Some of these settings are system-based; that is, they apply to Media 100 on a systemwide level and apply to every project which you open. Some of the settings are project-based, and only apply to the currently open project. Settings that you ll adjust for your Media 100 project include: Preferences Video compression settings Media destinations Media locations Video standard Setting Preferences Before you begin your project you should make appropriate adjustments to Project and Media preferences. These preferences specifically apply to all projects and their associated bins and programs. Note: Preference changes you make to an open project are also applied to all existing closed projects. The preferences remain in effect until you change or delete them. Project preferences control: Whether window positions are remembered when you quit and reopen Media 100. Whether the last project opened is remembered when you quit and reopen Media 100. The type, number, and frequency of backups Media 100 keeps for you. 78

19 Managing Media 100 Projects Media preferences control: Whether deleted media is moved to the trash or immediately and directly deleted. Whether Media 100 automatically links your project s bins and programs to moved or renamed media files. To set preferences: 1. Select Preferences from the Edit menu. The Media 100 Preferences dialog box appears. Project Preferences Media Preferences 2. Check the desired parameters. 3. Enter the desired default settings. 4. Click OK. A description of each of the project related parameters and how they affect Media 100 s behavior follows. 79

20 Chapter 4 Project Preferences These preferences control the frequency and nature of backup files for your project bins and programs, the ability of Media 100 to restore the last project open when Media 100 is launched, and the ability of Media 100 to restore all windows as they were displayed the last time you quit Media 100. Auto Save Files Interval Use this setting to designate the frequency at which Media 100 automatically saves your work in progress the project, programs, and bins. Enter the desired time interval in the text entry field. You can enter a value from 5 to 60 minutes. If you are actively working with Media 100, making numerous changes, you should save at frequent intervals. If you have not yet named open bins and programs, an alert message initiates a Save As dialog box when Media 100 tries to automatically save your work. The default setting is 30 minutes. Keep Backups of Saved Bins Use this setting to direct Media 100 to automatically back up all bins as they are saved. When you choose to keep backups, Media 100 automatically stores a copy of each saved bin file in the Backups folder located in the Media 100 folder in your internal hard drive. In emergencies, such as the loss of electrical power, you can copy the backup file from the Backups folder to the appropriate Project/Bins/Programs folder to restore lost data. The default is no backup. Keep Backups of Saved Programs Use this setting to direct Media 100 to automatically back up all programs as they are saved. Again, when selected, Media 100 automatically stores a copy of each saved program file in the Media 100 Backups folder. You can retrieve lost data from these files in emergency situations. The default is to back up saved programs. Remember Window Positions Use this setting to direct Media 100, when launched, to automatically display and position all windows as they were when you last quit Media 100. The default is to remember window positions. 80

21 Managing Media 100 Projects Remember Last Project Opened Use this setting to direct Media 100, when launched, to automatically open the project, bins, and programs that were present when you last quit Media 100. The default is to remember the last project. Total Number of Backups Kept The Media 100 Folder contains a single Backup folder which stores all backup files of bins and programs for all projects. Media 100 backs up bins and programs at various times: At the automatic save intervals directed in the Preferences dialog box. Whenever the bin or program is manually saved. Whenever a bin or program is opened. Whenever a bin or program is redigitized. Whenever a bin is auto digitized. Use the Total Number of Backups Kept preference setting to determine the total number of combined bin and program file backups that the Media 100 Backup folder can hold. You can enter a value from 1 through 99 in the text entry field. The initial default is 30 backups. As bin and program backup files are created, the Backup folder stores them in reverse chronological order; that is, with the most recently saved first. After the Backup folder contains the designated maximum number of combined bin and programs backup files, each subsequently saved file is saved while the oldest file in the folder is simultaneously deleted. Note: If, at a later time, you reset the total number of backups to a lower number, Media 100 automatically deletes the files that exceed the new total allowed, working from oldest backwards. 81

22 Chapter 4 Media Preferences These preferences affect how Media 100 manages the media files stored in their respective Project Media folders. Media Move Deleted Media Files to Trash Use this setting to move your deleted media to your Trash folder. You can then empty the Trash after you have confirmed that you do, in fact, want to delete the media. If you decide not to empty the Trash, you can easily restore the files to your project folder by selecting Put Away from the File menu. When you turn this preference off, Media 100 directly and immediately removes deleted files from your drive. The default is move deleted media files to Trash. Media Auto Relink Media Use this setting to enable Media 100 to automatically relink media files to projects, bins, and programs. If you move your media files to different folders or drives, Media 100 will automatically relink your bins and programs to them. If you open a bin owned by another project, Media 100 automatically links the new project to the original media. If you change the names of folders or files, Media 100 automatically finds and links the project to the correct file. The default is relink media. We recommend that you keep the auto relink command turned on. There may be occasions, however, when you wish to put media offline by copying it to another location and turning auto relink off. Moving media offline can speed up Media 100 performance. 82

23 Managing Media 100 Projects Setting Video Compression Rates Before you begin working with your project, you ll want to make adjustments to compression rates for digitized, imported, and rendered video media. Compression rates determine the ultimate quality of all media which you bring into your Media 100 project. To set video compression rates: 1. Select Media Settings from the Edit menu or press -M. The Media Settings dialog box appears. Video compression rates 2. Choose the image type from the pop-up menus for each of the three video categories Video, Effects, and Graphics. Image types include: Natural Used for images with flesh-tones, natural scenery, irregular details and few straight edges. Architectural Used for images containing fine details and many straight lines, such as buildings. 83

24 Chapter 4 Graphics Used for imported graphic images and animation, including PICT and QuickTime files. HDR Used for images to be digitized at high data rates. The bulleted pop-up items indicate the current selections. 3. Choose Draft (POWER Option only) or Online mode. 4. Select the desired KB rate from the Quality pop-up menu. 5. Click OK or press Return. Each project retains these settings in its records. For a new project, you must change compression settings as necessary. For detailed information and instructions on setting video compression rates (target frame size) see Chapter 5, Digitizing Media. Setting Media Destinations Before you begin working with your project, you ll need to designate the drives to which your digitized, imported, and rendered media will be saved. Designating media destinations controls how hard disks and disk volumes are allocated for the storage of specific classes of media files. These settings are independently set for and saved by each project. Media files can be distributed among any combination of drives and volumes. A drive or volume must be recognized for it to appear through Media 100; that is, the disk must be mounted (it must be powered-up, known to Media 100, and its icon visible on the Macintosh desktop). A disk powered up after startup of the Macintosh requires that you use a disk utility to mount it. 84

25 Managing Media 100 Projects To set media destinations: 1. Select Media Settings from the Edit menu or press -M. The Media Settings dialog box appears. Media destinations 2. Click the desired intersection on the Media Destination grid to select the volume to which a media type video, audio, transitional effects, and graphics will be stored. 3. Click OK or press Return. Each project retains these settings in its records. For a new project, you must change media destinations as necessary. Note: Unless you specifically allocate media file types among the disks for a new project, Media 100 directs all media files by default to the disk where you stored the project. If you chose the internal disk, it does not have the data rate performance characteristics required for real-time video playback, particularly at higher image quality settings. For detailed information and instructions on setting media destinations see Chapter 5, Digitizing Media. 85

26 Chapter 4 The display and control functions are described below. The underlined name ( Volume in the illustration above) indicates the current criterion chosen for a sort as described below. Volume Identifies all mounted volumes. Clicking Volume sorts the display alphabetically by name. Free Space Displays the amount of free storage space available on each volume, both numerically and visually by bar graph; teal indicates free space. Clicking Free Space sorts the display in the order of most to least free space available. V (Video) Teal-colored balls, if present, mark volumes that store media files produced by the digitizing and compressing of analog video source material. Clicking the intersection of the V line with a volume name picks that volume for video storage, as indicated by the appearance of a shaded teal ball. Multiple volumes can be allocated to video media file storage. Media 100 automatically places the media files where there is the most free space. Clicking V sorts the display with Video volumes first, by name in alphabetical order. A (Audio) Teal-colored balls, if present, mark volumes that store media files produced by the digitizing of audio source material. Clicking the intersection of the A line with a volume name picks that volume for audio storage, as indicated by the appearance of a shaded teal ball. Multiple volumes can be allocated to audio media file storage. Media 100 automatically decides where to place the media files. Clicking A sorts the display with Audio volumes first, by name in alphabetical order. 86

27 Managing Media 100 Projects Note: We recommend that you store video data to one volume (disk drive) and audio data to another. Note that this recommendation means physically separate disks, not logical partitions of large disks. Fx (Effects) Teal-colored balls, if present, mark volumes that store media files produced by the compressing of new video resulting from transition and motion effects rendering. Clicking the intersection of the Fx line with a volume name picks that volume for effects storage, as indicated by the appearance of a shaded teal ball. Multiple volumes can be allocated to effects media file storage. Media 100 automatically decides where to place the media files. Clicking Fx sorts the display with effects volumes first, by name in alphabetical order. G (Graphics) Teal-colored balls, if present, mark volumes that store media files produced by the compressing of new video resulting from the rendering of G (Graphics) track overlays (titles, PICTs, and QuickTime movies). Clicking the intersection of the G line with a volume name picks that volume for graphics storage, as indicated by the appearance of a shaded teal ball. Multiple volumes can be allocated to graphics media file storage. Media 100 automatically decides where to place the media files. Clicking G sorts the display with graphics volumes first, by name in alphabetical order. Setting Media Locations When you allocate a volume (disk) to the storage of media (through Media Destinations), Media 100 places one Macintosh folder on that disk, identified as Project Name (space) Media. 87

28 Chapter 4 As Media 100 creates project media folders, the Media Locations portion of the Media Settings dialog box reports the names and locations of these folders. When you click Media Locations, the following dialog box displays: Media 100 directs all visual and aural media brought into a project, whether by digitizing, importing, or rendering to the appropriate folder, based on the type of media and the volume you allocated to storing that type. Each project manages its media folders and thus its media files by recording a directory of disks and folder locations. If files are moved from their initial location, Media 100 can automatically relocate them for you. Folder Identifies the pathnames (diskname:foldername) for all media file folders used by the active project. The folders are sorted in alphabetical order by full pathname. Count Identifies the number of media files present in a respective media folder. Add Folder Opens a directory dialog box. Use this function to add an existing folder of media, previously created by Media 100, to a mounted disk (volume). Remove Folder Removes (deletes without notice) the highlighted folder from Media Locations. Click Cancel to abort the Remove operation if you mistakenly select the wrong folder. 88

29 Managing Media 100 Projects Change Folder Opens a directory dialog box. Use this function to move a folder from its current disk location to another location, for example, from a mounted removable cartridge to a fixed, higher performance disk. Setting Video Standard As you prepare to work with your project, you ll need to designate the appropriate video standard NTSC or PAL. Standard Frame Size Frame Rate NTSC 640 x 480 pixels fps PAL 768 x 576 pixels 25 fps To set video standard: 1. Select Hardware Settings from the Edit Menu. The Hardware Settings dialog box appears: Video standard 2. Choose either the NTSC or PAL standard. Each project retains this settings in its records. For a new project, you must change video standard as necessary. 89

30 Chapter 4 Working with Media Folders and Files When you first digitize or import media into your new project, Media 100 automatically creates a Project Media folder at the top level of the directory which you designated in the Media Settings dialog. Media Folders Media 100 automatically creates Media folders in which it stores digitized or rendered media. The Media folders are located at destinations set in the Media Settings dialog box. Media folders store all media files on the disks you designated in Media Destinations of the Media Settings dialog box. These folders are identified by names that contain the project name plus the suffix Media. Each disk designated in Media Settings receives one folder per project which stores the media files, digitized, imported, or rendered, directed to that disk. The Media Locations list in the Media Settings dialog box displays the names of each of the destination folders. Media Files Media files store digitized, compressed video material and digitized audio material for use with Media 100. All media files are QuickTime movies. Media 100 accepts video and audio into its media files from a variety of external sources. 90

31 Managing Media 100 Projects Media File Names Media 100 automatically assigns names to video and audio media files as they are digitized. These names contain the following elements: Reel Name Timecode V or A1, A2 Reel name (up to 12 characters) The media s starting timecode, or NT for no timecode, followed by an incrementing number. V for video, followed by current compression setting in kilobytes; A1 or A2 for audio # Appended number to make the name unique. For example: Dogs V80 Video from reel Dogs digitized at 80 KB from timecode 3:02. Dogs A1 Audio file for above video. Cats-NT1-V40 Video from reel Cats digitized at 40 KB without timecode. Cats-NT1-V40-1 More video from reel Cats digitized at 40 KB without timecode. The numeric suffix distinguishes this clip from the previous one. Imported media file names are derived from the existing file names by appending suffixes of P for PICT and QV for QuickTime movie. Numbers are added to make the respective names unique. Finding Files There are a couple of tools you can use to find files. When viewing the Bin window in List view you can double-click on media file name. The Finder moves directly to the referenced media file. 91

32 Chapter 4 Media 100 provides a Find Media management tool to help you identify and locate media files stored within Media 100. The Find Media tool enables you to search for used, unused, or all video, audio, transitional effects, and graphics media associated with a project, open documents, or a specific bin or program. To use Find Media: 1. Choose Find Media from the Tool menu. 2. Click the desired checkboxes for Video, Audio, Effects, and Graphics media. 3. Select one of the criteria in the Unused popup menu All, Used, or Unused. 4. Select the scope of the search Project, Open Documents, Selected Documents, or a specified bin or program. 5. Click Find. Media 100 searches and opens a bin containing the found media. 92

33 Managing Media 100 Projects Media Linking As noted, with auto link set on, Media 100 automatically relinks files and folders that are moved or renamed. You can, however, intentionally move media offline, either by unmounting volumes in the Media Locations display of the Media Settings dialog box or by copying to files to new locations and deleting the originals. Auto Linking We recommend that you set auto linking on in Preferences dialog. This allows Media 100 to not only keep track of all media associated with your projects, but also automatically searches for and finds media that has been moved from one location to another. Relinking If you have programs whose media is intentionally off-line, you may want to turn autolinking off. This allows you to open projects without Media 100 taking the time to search to media which is unavailable. Eliminating the search speeds up processing time. You can then relink to only media for selected projects, bins, or programs using the Relink Media command in the Tools menu. Deleting Media There are instances where you may wish to delete media. Commonly, as you are digitizing media you may immediate realize that the clip which you digitized is not what you want. You can immediately select the clip in the bin and choose Delete Clip and Media from the Edit menu. As a project comes to completion, you may wish to delete unused media so as to save disk space as you prepare to archive your project. 93

34 Chapter 4 To delete media: 1. Use the Find Media command to locate media unused by your project. 2. After the new bin holding the keyframes to the unused media appears, click on the new bin. 3. Choose Select All from the Edit menu. 4. Choose Delete Clip and Media from the Edit menu. If the media is used by another project Media 100 displays an alert warning you that deletion will affect this and other projects. 5. If no other project is dependent on this media, click Delete. We recommend that you set the preference to move files to the Trash to give you the opportunity to reconsider your deletion decisions. Archiving Projects When your program is complete, you should take necessary steps to properly archive the project. Immediately create a Beta-SP Master. Do not begin another project until the current one is completely finished. Copy the contents of the Graphics folder in your Media 100 folder on your internal drive to a separate graphics folder named to reflect the project name.you should put this folder in your project master folder. Copy the contents of the Backups folder in your Media 100 folder on your internal drive to a separate backup folder named to reflect the project name.you should put this folder in your project master folder. 94

35 Managing Media 100 Projects Copy your project master folder, all project media folders, any extraneous source files that you find on your system to a backup medium such as DAT or DLT tape. Print a hard copy of the directory on your backup tape and place it at the end of your production notebook. Gather and place all the physical components of your project in your project archive box. 95

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