How to Submit a DWA Security Request

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Muriel Cross
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In addition, requests for Contractors or temps, known as POI (Person of Interest), who require access to district resources. The request is found in HCM and is submitted electronically.

1 How to Submit a DWA Security Request Version 1.0 Updated August 2018 DWA Security Request is used to request additional access roles and functions to district resources commonly required for users at school sites and departments. In addition, requests for Contractors or temps, known as POI (Person of Interest), who require access to district resources. The request is found in HCM and is submitted electronically. Follow the steps below to log in to HCM and submit the DWA Security Request. 1. Open your preferred internet browser. Enter Or click link above to launch HCM. 2. Type your six-digit User ID (Employee ID) and DWA password. 3. Click the Sign In button. 4. Select Human Resource tile from the Employee Self Service Homepage. DWA Security Request Instructions Page 1

2 5. The DWA Security Request on the will display on right side of page. 6. Fill out the following fields in the Submitter section: - Phone number - District Address - Dept. (if not already shown) 7. Fill out the following fields in the Approver section, for the Administrator/ Principal approving this request: - Employee ID - Phone number 8. Provide relevant information in Request Details. DWA Security Request Instructions Page 2

Fill the required fields for employee(s) requesting security access and type of access In the Requested Role(s) section: a.

3 9. Check if this request is for Oracle Reporting Business Intelligence Technology (ORBIT). The Requested Role(s) section appears after selecting Employee (from Step 9). 10. Fill the required fields for employee(s) requesting security access and type of access In the Requested Role(s) section: a. User ID -Type in or use search option. Then hit TAB key. The Name and User Dept. should appear automatically. If not, fill in the User Dept. b. ROLES c. Reason for Change Select option from drop down menu. 11. Click the magnifying glass on the Roles Search page. DWA Security Request Instructions Page 3

12. Choose a Role Name by clicking the blue link from the Role

Click OK button on Roles for Requestee page when finished. a.

4 12. Choose a Role Name by clicking the blue link from the Role Name column on the Look Up Role Name page. 13. Click OK button on Roles for Requestee page when finished. a. To request Security access for additional employees, click the (+) sign on the Requested Role(s) page. Then repeat steps to search and select roles. When finished GO TO Step 21 DWA Security Request Instructions Page 4

Follow the steps below to complete the DWA Security Request for POI s. 14.

5 Person of Interest (POI): POI s are either Contractors, Temps, Charter School employees, or former district employees who require access to district resources such as ,, Student Information Systems C/S, etc. Follow the steps below to complete the DWA Security Request for POI s. 14. Select information about the POI Requested User on the Person of Interest section : - New POI - Former SDUSD employee See below for instructions on three possible scenarios. DWA Security Request Instructions Page 5

6 15. Fill in name fields: First, Middle, Last 16. Select Job Type from drop down menu. Type in Job Title. 17. Select Start Date and End Date. 18. Click the (+) button for additional POI requests, if needed. When finished GO TO Step 21 DWA Security Request Instructions Page 6

Follow the steps below to complete the DWA Security Request for ORBIT access. 19. Select the checkbox for YES this is ORBIT Security Request. 20.

7 Oracle Reporting Business Intelligence Technology (ORBIT) requests: Use to request new or changed access to ORBIT. ORBIT requests can be made for employees or POI s (Contractors, Temps, Charter School employees, former district employees). Follow the steps below to complete the DWA Security Request for ORBIT access. 19. Select the checkbox for YES this is ORBIT Security Request. 20. Fill out the required fields in the Oracle Reporting Business Intelligence Technology (ORBIT) section: a. User ID b. Change Type c. Group ID : Type of ORBIT access being requested d. Department/Location 21. Click Submit Request button when finished. A confirmation message will follow if submitted successfully. DWA Security Request Instructions Page 7

DWA Security Requests - How to use this Form

Supplemental information on DWA Security Requests Supplemental information on DWA Security Requests DWA Security Requests - How to use this Form --------------------------------------------------------------------------------