00_Create Internal Services Delivery
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- Agatha Simon
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1 00_Create Internal Services Delivery Purpose: How to Access: Audience: The purpose of this task is to create an Internal Service Delivery. Enter Create Internal Service Delivery in the Workday Search field, press Enter, and click Create Internal Service Delivery from the Search Results section. Buyers Helpful Hints: For SY17-18, Internal Service Delivery is only available for creating catering requests from CMSD Food Services. You must order for at least 12 people. For further details, please visit Food & Child Nutrition Services. Be sure to keep in mind that only select users will have access to create purchase order in Workday. If you are not authorized to create purchase orders, you will not be able to access this task. Workday displays fields in this task that CMSD is not using, only the fields listed in this document require you to complete, review, and/or update. Procedure: Complete the following steps to create an internal service delivery. 00_Create Internal Service Delivery Page 1 of 5 Version: Rev1
2 Create Internal Service Delivery 1. As, complete, review, and/or update the following fields: Field Name / Company This field is always CMSD. Internal Service Provider Always enter CMSD Food Services. Currency provider selection, but should always default to USD. Document Date Do Not Change Auto populates with current date. Delivery Date Select the required service delivery date. Memo Add a memo regarding the service delivery. Fund provider selection, and should default to Food Services. Cost Center provider selection, and should default to Food Services Administration. 00_Create Internal Service Delivery Page 2 of 5 Version: Rev1
3 Field Name Function Program / provider selection, and should default to Purchasing, Preparation and Dispensing Services. provider selection, and should defaults to Department Budget. 2. Scroll down to the Lines section. 3. Click to add a line item. Create Internal Service Delivery Add Line 4. As required, complete the following fields: Field Name / Company This field is always CMSD. Line Number Auto populates based on the number of lines added to the service delivery Item Identify the item to include in the order. Note: Search the catalog to select the required items. Auto populates based on the selected item. Spend Category Auto populates based on the selected item. Revenue Category Do Not Use Leave blank. Quantity Identify the number of items to order. Note: Some items require a minimum or maximum order quantity. 00_Create Internal Service Delivery Page 3 of 5 Version: Rev1
4 Field Name / Identifies how the requested item is sold. Examples include: Unit of Measure Each Box Case Unit Cost Identifies the cost for each item. Extended Amount System calculated amount based on the unit cost and quantity being procured. Requestor Identifies the employee entering the Internal Service Delivery. Delivery Date Identifies the requested delivery date for the order. Note: This value auto populates from header Delivery Date, but it can be changed. Memo Use to provide additional information for the line item. Fund Identifies the fund that will pay for the items being ordered. Cost Center Identifies the cost center that will pay for the Function Identifies the function that will pay for the Program Identifies the program that will pay for the Note: Workday defaults this value after entering the cost center. Additional Worktags Use when creating an order being paid by a Grant, Gifts, or Projects. Note: Workday overwrites or defaults in the correct Fund matching the Grant entered in this field. Splits Identifies if the line item is to be split out to multiple budgets. Note: Repeat Steps 3 & 4 for each item to be included in the Internal Service Delivery. 5. Click Submit to send the Internal Service Delivery for approval. Note: If the Internal Service Delivery is not complete and ready for submission, click Save for Later, to save your work and complete the Internal Service Delivery at a later time. 00_Create Internal Service Delivery Page 4 of 5 Version: Rev1
5 You have submitted 6. Review the displayed information. Result: You have successfully created an Internal Service Delivery, click Done to exist this task. 00_Create Internal Service Delivery Page 5 of 5 Version: Rev1
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