NAESB Version 1.6 and Partial Day Recalls. Implementation Guide for Entegrate GTMS/WebExchange

Transcription

1 NAESB Version 1.6 and Partial Day Recalls Implementation Guide for Entegrate GTMS/WebExchange LAST UPDATE: MARCH 25, 2004

2 Table of Contents TABLE OF CONTENTS... I LIST OF TABLES...III LIST OF FIGURES...III PART I. PARTIAL DAY RECALLS DATA SETUP RECALL/REPUT FEATURE DEFINE RECALL CYCLES SETUP CONTACT FOR NOTIFICATION MODIFICATIONS TO EXISTING OFFER, BID, AND AWARD PROCESSES OFFER PROCESS Offer Summary Page Create an Offer Releaser Contact Information BID PROCESS AWARD PROCESS RECALL FROM WEB RECALL LIST WITH FILTER VIEW SCREEN RECALL SCREEN MODIFICATIONS TO THE CAPACITY RELEASE PROCESS IN BACK OFFICE SPECIFY THE RECALL/REPUT TERMS FOR A RELEASED CONTRACT CUSTODY UPDATE CONTRACT RECALL FROM ENTEGRATE GTMS RECALL/REPUT APPROVE A RECALL REQUEST MODIFICATIONS TO THE DATA SETS NEW VALIDATION CODE VALUES NEW DATA ELEMENTS NEW CODE VALUE REDUCTION REASON DATA ELEMENT PART II. TRANSACTIONAL REPORTING DATA SETUP NEW SETTINGS Configuration Manager User Access Type Company Traits in Data Admin MAINTAIN PIPELINE SEASONS FOR SEASONAL PIPELINE OPERATIONS SET AUDIT PROCESS AUDIT CONTRACT DATA UPDATE TRANSACTIONAL REPORT Implementation Guide NAESB16.DOC i SES

3 8.2 VIEW HISTORICAL CONTRACT DATA Contract Path Contract Rate POST CONTRACTS Generate Transactional Reports Potential Posting Error ENTEGRATE WEB TRANSACTIONAL REPORTING SETUP REQUIREMENTS VIEW TRANSACTIONAL REPORTS PART III. MISC. MODIFICATIONS AFFILIATE INDICATOR SURCHARGE INDICATOR SURCHARGE INDICATOR...43 Implementation Guide NAESB16.DOC ii SES

4 List of Tables TABLE 1. CONFIGURING RECALL/REPUT FEATURES... 2 TABLE 2. DESCRIPTION OF THE RECALL STATUS AND ACTION CODES... 8 TABLE 3. CONFIGURING AUDIT/TRANSACTIONAL REPORTING FEATURES TABLE 4. LIST OF AUDIT CONTRACT DATA TABLE 5. CONTRACT PATH GRID: LOCQTYTYPE DROPDOWN LIST TABLE 6. CONTRACT RATE GRID: RATEID DROPDOWN LIST TABLE 7. CONTRACT RATE GRID: SURCHARGEIND DROPDOWN LIST TABLE 8. CONTRACT RATE GRID: RATEFORMTYPE DROPDOWN LIST TABLE 9. CONTRACT RATE GRID: RATERPTLVL DROPDOWN LIST TABLE 10. LIST OF VALUES FOR AFFILIATE INDICATOR TABLE 11. LIST OF VALUES FOR SURCHARGEID List of Figures FIGURE 1. DEFINE RECALL CYCLES... 3 FIGURE 2. SET UP ADDRESS FOR RECALL NOTIFICATION... 4 FIGURE 3. EXISTING OFFER SUMMARY LIST SCREEN (WEB)... 5 FIGURE 4. EXISTING CAPACITY RELEASE OFFER DETAIL SCREEN (WEB)... 6 FIGURE 5. EXISTING RELEASER COMPANY CONTACT SCREEN (WEB)... 7 FIGURE 6. EXISTING BIDS & AWARD LIST SCREEN (WEB)... 7 FIGURE 7. NEW RECALL LIST SCREEN (WEB)... 8 FIGURE 8. NEW VIEW RELEASE/RECALL HISTORY SCREEN (WEB)... 9 FIGURE 9. NEW RECALL SCREEN (WEB) FIGURE 10. EXISTING CREATE NEW RELEASED CONTRACT SCREEN FIGURE 11. NEW VIEW RECALL INDICATORS SCREEN Implementation Guide NAESB16.DOC iii SES

5 FIGURE 12. NEW RECALL/REPUT SCREEN FIGURE 13. NEW RECALL HISTORY REPORT FIGURE 14. APPROVE RECALL REQUESTS FIGURE 15. COMPANY TRAITS SETUP SCREENS FIGURE 16. NEW MAINTAIN PIPELINE SEASONS SCREEN FIGURE 17. NEW CONTRACT AUDIT DATA SETUP SCREEN FIGURE 18. EXISTING CUSTODY UPDATE PATHS FOLDER FIGURE 19. NEW CONTRACT PATH SCREEN FOR TRANSACTIONAL REPORTING FIGURE 20. EXISTING CUSTODY UPDATE COMMODITY FOLDER FIGURE 21. NEW CONTRACT PATH SCREEN FOR TRANSACTIONAL REPORTING FIGURE 22. NEW POST CONTRACT BUTTON FIGURE 23. NEW MENU ITEM (WEB) FIGURE 24. MENU MANAGER SETUP SCREENS (WEB) FIGURE 25. TRANSACTIONAL REPORTING CAPACITY RELEASE (WEB) FIGURE 26. TRANSACTIONAL REPORTING FIRM TRANSPORTATION (WEB) FIGURE 27. TRANSACTIONAL REPORTING INTERRUPTIBLE TRANSPORTATION (WEB) FIGURE 28. NEW AFFILIATE INDICATOR IN CUSTODY CONTRACT Implementation Guide NAESB16.DOC iv SES

6 This document serves to define the business procedures associated with Entegrate GTMS and Entegrate Web, and Entegrate WebExchange applications with NAESB1.6 and partial day recall features. This guide assumes that the user has a background in gas operation and currently is using Entegrate GTMS and Entegrate Web, and Entegrate WebExchange products. The descriptions in the following sections cover the partial day recall and transactional reporting functions used to operate and manage interstate pipelines as required by Order No. 587-R. Should any changes, updates or suggestions be sent for this document, please call Jennifer Chen at or to Jennifer.Chen@energy.sungard.com. Part I. Partial Day Recalls Implementation Guide NAESB16.DOC 1 SES

7 1. Data Setup The partial day recall feature is within the NAESB 1.6 product key. It will not be functionally available unless the product user has the required product key. This section highlights the setup requirements for users to perform capacity recall/reput. All setup can be done in the Data Admin module. 1.1 Recall/Reput Feature The user can configure recall/reput features through Data Admin Pipeline Configuration Functional Area: Configuration Manager: Capacity Release module Recall/Reput Group. The following table describes new functions for recall/reput. TABLE 1. CONFIGURING RECALL/REPUT FEATURES Function Auto Recall Value (Default in Bold) T/F Purpose True: The system automatically adjusts the quantities upon a recall from CW. False: The recall from CW will be marked as pending and the pipeline will need to approve it from the GTMS. Early Evening Cycle T/F True: Allow Early Evening Recall Early Evening Cycle Deadline Recall Notification from Pipeline SMTP Server Use Local SMTP Server in CW Day Offset: -1 Hour: 15 Minute: 0 T/F None T/F Define the Early Evening Recall Notification Deadline True: The system automatically sends notification on behalf of the pipeline to each affected replacement shippers after recall process. Enter the name of the SMTP server the back office will use to send s. True: Capacity Release in CW will use the local SMTP server to send Recall Notification. Support for recall/reput is at the pipeline level. All the above settings are date effective. 1.2 Define Recall Cycles The existing Nomination Cycles screen has been modified to allow pipelines to define the recall notification period deadline for each standard nomination cycle. Implementation Guide NAESB16.DOC 2 SES

8 FIGURE 1. DEFINE RECALL CYCLES A new default line will be added to the Dates grid. It displays the Notification Deadline for each cycle. The following table includes the default values for this new Date Type. Standard Cycle Notif Day Notif Hour Timely Evening Intraday Intraday Notif Minute Predefined values will be populated based on NAESB standards. The system should allow users to override the three new default settings. Implementation Guide NAESB16.DOC 3 SES

9 1.3 Setup Contact for Notification If shippers have not provided the contact with Address during the offer and bid process, pipeline users must set up address in the back office for each affected parties (releasing and replacement shippers) so that they will receive the recall notifications. The contact must be in the RecallNotif department in order for the system to pick up the addresses. FIGURE 2. SET UP ADDRESS FOR RECALL NOTIFICATION Implementation Guide NAESB16.DOC 4 SES

10 2. Modifications to Existing Offer, Bid, and Award Processes This section describes briefly the modifications made to the existing capacity release process. 2.1 Offer Process Three changes have been made to the offer process Offer Summary Page The Offer Summary List now includes Recall Notification Period(s) and Business Day Recall Notification restriction as indicated in the Offer. Also, it can be filtered by these elements. FIGURE 3. EXISTING OFFER SUMMARY LIST SCREEN (WEB) Create an Offer During the offer creation process, if the shipper specifies Capacity is recallable, then at least one of the five recall notification period indicators must be checked. Also, a shipper can decide whether the recall can be placed on a business day or not by checking/unchecking the Business Day Indicator. Implementation Guide NAESB16.DOC 5 SES

11 FIGURE 4. EXISTING CAPACITY RELEASE OFFER DETAIL SCREEN (WEB) Releaser Contact Information An alternative address field is provided to the shippers for receiving recall notifications. 2.2 Bid Process Similar to the offer, the shipper can enter an alternative address for a bidder company during the bid process. Implementation Guide NAESB16.DOC 6 SES

12 FIGURE 5. EXISTING RELEASER COMPANY CONTACT SCREEN (WEB) 2.3 Award Process The Bid and Award screen now can also be filtered by Recall Notification Period(s) and Business Day Recall Notification restriction as indicated in the offer and award. FIGURE 6. EXISTING BIDS & AWARD LIST SCREEN (WEB) Implementation Guide NAESB16.DOC 7 SES

13 3. Recall from Web Shippers can submit a recall request from Entegrate Web. Also, they can view the history of capacity release and recall on their own contracts. Each pipeline will be able to see all shipper s capacity releases and recall Information. 3.1 Recall List with Filter A recall can only be created against a previously awarded recallable offer. The Recall List Screen is divided into 2 sections. The upper section (first three rows) contains the filter fields. The lower section contains the results from the filter. When a user selects a TSP and/or Releaser Name or Releaser Contract, the system will display a list of the releasing contracts with their Release Start Date, Release End Date, Max Qty for recall, Business Day Recall Notification restriction, Recall Notification Period(s), release status and action allowed. FIGURE 7. NEW RECALL LIST SCREEN (WEB) TABLE 2. DESCRIPTION OF THE RECALL STATUS AND ACTION CODES Status Action: View Action: Recall New No recall has been placed to the release. The release cannot be recalled either because the release end date is prior to the current date or the available capacity for recall is zero. No recall has been placed to the release. The release can be recalled. Recalled Partial The release has been recalled and the recall quantity is the full release quantity and recall ends when release ends. The release cannot be recalled. Releasing capacity has been recalled with only partial quantity and/or for partial period of the release. The release cannot be recalled. Releasing capacity has been recalled with only partial quantity and/or for partial period of the release. Implementation Guide NAESB16.DOC 8 SES

14 Status Action: View Action: Recall The release can be recalled. Revoked Indicate the release has been revoked. The release cannot be recalled. 3.2 View Screen When the user clicks the View button from the Recall List Screen, the system will display the history of the release and/or recall information as illustrated in the following figure. This screen is strictly informational. The Type column in the grid indicates whether the record is a release or recall. FIGURE 8. NEW VIEW RELEASE/RECALL HISTORY SCREEN (WEB) 3.3 Recall Screen If the user clicks the Recall button from the Recall List Screen, the system will display a new Recall Screen. There are three sections on this screen. The upper section displays the original release to be recalled. Also, it will automatically populate the cycle information for today and tomorrow based on the current system time. Such information will be used to determine the Recall Notification Period when the recall is placed. There are four Recall Levels for users to select from: Offer, Contract, Contract and Path, and Path Only. The default value is Offer. The middle section is driven by the selection of Recall Level. The lower section of the Recall Screen is for users to view the Release/Recall history. Implementation Guide NAESB16.DOC 9 SES

15 FIGURE 9. NEW RECALL SCREEN (WEB) When Offer is selected, the system requires user to specify the Recall Term Start Date, Recall Term End Date and Recall Quantity as illustrated in the above figure. If there are multiple replacement contracts awarded for the offer, the recall capacity will be prorated and allocated among those replacement contracts. When user selects Recall Level as Contract, the system must display all awarded contracts for that offer. User may specify the Recall Term Start Date, Recall Term End Date and Recall Quantity for each contract. If Contract and Path is specified, the recall can be placed on a specific path on a specific contract. When the Segmentation feature is ON for the pipeline, additional information such as SegmentInd, SegPath and SegLevel will be displayed. Implementation Guide NAESB16.DOC 10 SES

16 If Path only is selected, the recall can only be placed on a specific path across the contracts created during the award process for a specific offer. Recall capacity will be prorated and allocated to each affected replacement contract. When the Segmentation feature is ON for the pipeline, additional information such as SegmentInd, SegPath and SegLevel will be displayed. Recall dates and quantities will be validated against the offer. Validations will be performed to ensure that: 1. Such recall complies with the Recall Notification Period(s) and Business Day Recall Notification restriction settings in the Offer. 2. Recall Start Date is on or after the Release Term Start Date or Recall Notice Date, whichever is later, and on or prior to the Release Term End Date. 3. Recall End Date is on or after Recall Start Date, and on or prior to the Release Term End Date. 4. Recall Quantity must be numeric and is less than or equal to the released quantity. (Please note that the released quantity is the award quantity less the quantity from previous recalls, if any.) Successful or error messages will be displayed to show the result of the validation. After passing these validations, the system will start the notification process and send recall notices to the pipeline and first replacement shipper and cc the releasing shipper. If the Auto Recall is set to True on the pipeline, then the system will automatically adjust the quantities on the releasing and replacement contracts for the recall term. The system will also send recall notices to each affected replacement shipper and cc the pipeline, if the Recall Notification From Pipeline is also set to True in Configuration Manager. The allocation of capacity between the releasing shipper and the replacement shipper(s) is based on the Elapsed Prorata Capacity (EPC). Implementation Guide NAESB16.DOC 11 SES

17 4. Modifications to the Capacity Release Process in Back Office Modifications have been made to the existing capacity release process for handling the new data element: Recall Notification Period(s) and Business Day Recall Notification restriction. 4.1 Specify the Recall/Reput Terms for a Released Contract Modify the Existing Create New Released Contract Screen by adding a new frame: Recall/Reput. It has a Recall/Reput Indicator with two columns in the dropdown: Indicator and Description for users to specify whether the release is recallable and/or reputtable. Defaults to Capacity not recallable. If the user changes it to be recallable, then six checkboxes will be enabled for users to indicate whether the recall is restricted to a business day and what recall notification period(s) will be allowed when capacity is recalled. Defaults to allow recall on business day only and only allow Timely Recall Notification. At least one of the five recall notification period indicators must be checked. FIGURE 10. EXISTING CREATE NEW RELEASED CONTRACT SCREEN Implementation Guide NAESB16.DOC 12 SES

18 4.2 Custody Update Contract Users can view the Recall Notification Period(s) and Business Day Recall Notification restriction information by clicking the Detail button on the Custody Update Contract folder. A new window will be opened and displays the Recall indicators. Since these indicators were set during the capacity release, they are disabled. For existing capacity release contracts that do not have the recall indicators defined, the system will allow users to use this screen to set the indicators. Once they are set, no changes can be made and the screen will be for display only. FIGURE 11. NEW VIEW RECALL INDICATORS SCREEN Implementation Guide NAESB16.DOC 13 SES

19 5. Recall from Entegrate GTMS Pipeline personnel can recall released capacity through the Entegrate GTMS. 5.1 Recall/Reput A recall can be placed on released contract(s) on the Maintain Custody Transfer Contracts window when highlighting the releasing contract that released capacity and clicking ReCall button. FIGURE 12. NEW RECALL/REPUT SCREEN When the user selects an Offer ID from the dropdown, the system will automatically display the release information. It will also display the current recall notification period based on the recall notification deadline settings defined for the five recall cycles (See Sections 1.1 and 1.2). In order to recall capacity, the user must select the Recall Level and if the release is reputtable, then specify whether the recalled capacity will be reput to the released contract(s). Similar to the Recall Screen developed in the Entegrate Web, users can specify the recall level from the following four options. Implementation Guide NAESB16.DOC 14 SES

20 Recall Level Fields Shaded (for information only) Require Input Offer None Start Date, End Date*, Quantity Contract Contract & Path Replacenent Contract Replacenent Contract, RecMeter, DelMeter, POV, SegInd, SegPath, SegLevel Start Date, End Date*, Quantity Start Date, End Date*, Quantity Path Only RecMeter, DelMeter, POV, SegInd, SegPath, SegLevel Start Date, End Date*, Quantity * If the user selects No for Reput dropdown, then the system will default the Recall End Date to be the same as the Release End Date. When clicking the OK button, the system will validate the recall data entry of Start Date, End Date and Quantity. If all validations pass, the system will adjust the quantities on the releasing and replacement contract(s) based on the EPC method, and send out the recall/reput notification to each affected replacement shipper. Clicking the Cancel button will close the Recall window with no further action. Clicking the Report button will open the Recall History Report window. It defaults the TSP and Releasing Contract from the previous recall screen. However, the user can view a different TSP/Releasing Contract by changing the filter. FIGURE 13. NEW RECALL HISTORY REPORT Implementation Guide NAESB16.DOC 15 SES

21 5.2 Approve a Recall Request In order to provide the pipeline an override functionality on recalls, the Auto Recall in the Configuration Manager must be set to False. In this way, the system will mark the recall created from Entegrate Web as a pending recall request. The pipeline can use the Recall screen to view, modify, approve or reject each pending recall. All pending requests under the selected releasing contract will be displayed in the Pending Recall Request dropdown. Once selected, the detail on the pending recall will be displayed in the Pending Recall Request grid. When clicking the Modify button, the system will open up the Recall Start Date, End Date and Quantity fields. Users may change these fields, or simply click the OK button to approve the recall. Clicking the Undo button will reset the information on the recall request. When clicking the Reject button, the Recall Start Date, End Date and Quantity fields will be shaded in red. Click the OK button to complete the Reject process. Once recalled (with or without modification) or Rejected, the recall request will be removed from the Pending Recall Request dropdown. FIGURE 14. APPROVE RECALL REQUESTS Implementation Guide NAESB16.DOC 16 SES

22 6. Modifications to the Data Sets Several capacity release datasets in Entegrate WebExchange have been updated to incorporate new recall/reput data elements. 6.1 New Validation Code Values For Offer Upload Quick Response (5.4.8 G843UDVL), the following new code values must be included in the G_CapR_Error_Message table. E524 Invalid Business Day Indicator E525 Missing Business Day Indicator E526 Invalid Recall Notification Period Indicator Timely E527 Missing Recall Notification Period Indicator Timely E528 Invalid Recall Notification Period Indicator Early Evening E529 Missing Recall Notification Period Indicator Early Evening E530 Invalid Recall Notification Period Indicator Evening E531 Missing Recall Notification Period Indicator Evening E532 Invalid Recall Notification Period Indicator Intraday 1 E533 Missing Recall Notification Period Indicator Intraday 1 E534 Invalid Recall Notification Period Indicator Intraday 2 E535 Missing Recall Notification Period Indicator Intraday New Data Elements The following six (6) new data elements must be added to the Offer Download (5.4.1), Award Download (5.4.3), Replacement Capacity (5.4.4), Offer Upload (5.4.7), and Offer Upload Notification (5.4.9) data sets: N9 or REF C Business Day Indicator N9 or REF C Recall Notification Period Indicator - Timely N9 or REF C Recall Notification Period Indicator Early Evening N9 or REF C Recall Notification Period Indicator - Evening N9 or REF C Recall Notification Period Indicator Intraday 1 N9 or REF C Recall Notification Period Indicator - Intraday 2 Modifications are made to inbound and outbound request for the affected data sets. The possible code values are N and Y for the above indicators. 6.3 New Code Value Reduction Reason Data Element Add code value CRE for Capacity Recalled to the Reduction Reason data element for the Confirmation Response (1.4.4) data set G873RRFC. Implementation Guide NAESB16.DOC 17 SES

23 PART II. TRANSACTIONAL REPORTING Implementation Guide NAESB16.DOC 18 SES

24 7. Data Setup The Transactional Reporting feature is within the NAESB 1.6 product key. It will not be functionally available unless the product user has the required product key. This section highlights the setup requirements for using the Transactional Reporting feature. All setup can be done in the Data Admin module. Please note that all contracts with Contract Type as Title Track are excluded from audit process and Transactional Reporting. The system will not track the quantity changes during the Recall/Reput process. 7.1 New Settings Configuration Manager User can configure audit features through Data Admin Pipeline Configuration Functional Area: Configuration Manager: Contracts module Transactional Reports Group. The following table describes new functions for audit and transactional reporting. Function TABLE 3. CONFIGURING AUDIT/TRANSACTIONAL REPORTING FEATURES Value (Default in Bold) Purpose Contract Audit T/F True: The system automatically creates audit record(s) when a pre-determined contract event is triggered. False: No audit records will be created. Force Audit* T/F Cannot be set to True unless the Contract Audit is True. True: The Update Transactional Reports checkbox in Custody Contract defaults to checked. False: The Update Transactional Reports checkbox in Custody Contract defaults to unchecked. *This setting controls the default setting for the Update Transactional Reports checkboxes in the Custody Update Paths, Commodity, Path Demand, and Contract Demand folders. Please see the User Access Type section below for details. Support for audit settings is at the pipeline level. All the above settings are date effective User Access Type A new User Access Type (UpdtTransRpt) will be added to the User Access Screen. Only the users with this access can check/uncheck the Update Transactional Report checkboxes in the Paths, Commodity, Path Demand, and Contract Demand folders in the Custody Contract module. The default setting of this checkbox will be based on the value for the Force Audit as mentioned above. Implementation Guide NAESB16.DOC 19 SES

25 If the Force Audit is True (i.e. the Update Transactional Report checkbox is checked) and the user does not have the access of UpdtTranRpt, then changes that are made to the corresponding folders will be audited automatically. If the Force Audit is False (i.e. the Update Transactional Report checkbox is unchecked) and the user does not have the access of UpdtTranRpt (i.e. the user does not have the control on the Update Transactional Report checkboxes), then changes that are made to the corresponding folders will remain for the specified production period and no audit record will be created. Also, such changes will not be posted in the transactional reports Company Traits in Data Admin In order to view the transaction reports via Entegrate Web, the following steps must be followed for all pipelines. 1. In the Data Administration module, click the Partner button in the module toolbar. The Maintain Company Information window displays. FIGURE 15. COMPANY TRAITS SETUP SCREENS 2. In the Company Identifier field, select the appropriate pipeline from the dropdown list. 3. Click the Co Traits button. The Traits window displays. 4. Click the Def Trait button in the Traits window. The Maintain Trait Types and Ids window displays. Implementation Guide NAESB16.DOC 20 SES

26 5. Click the Add Ty button. The New Trait Type dialog box displays. 6. In the Enter New Value field, enter TRANSACTIONAL REPORTS exactly as shown. 7. In the Description field, enter a description. 8. Click OK button to save the data, and click Cancel button to reset data. The data displays in the Trait Type and Trait Type Description fields in the Maintain Trait Types and Ids window. 9. In the Maintain Trait Types and Ids window, click the Add Id button. The New Trait Id dialog box displays. 10. In the Enter New Value field, enter PATH (value exactly as shown). 11. In the Description field, enter a description. 12. Click OK button to save the data, and click Cancel button to reset data. The data displays in the Trait ID and Trait ID Description fields in the Maintain Trait Types and Ids window. Implementation Guide NAESB16.DOC 21 SES

27 13. In the Maintain Trait Types and Ids window, click the Add Id button again. The New Trait Id dialog box displays. 14. In the Enter New Value field, enter SERVER (value exactly as shown). 15. In the Description field, enter a description. 16. Click OK button to save the data, and click Cancel button to reset data. The data displays in the Trait ID and Trait ID Description fields in the Maintain Trait Types and Ids window. 17. Close the Maintain Trait Types and Ids window. 18. In the Traits screen, assign traits and values for the pipeline as follows: a. Click in the Begin Date field of a new row in the grid. A default Begin and End date range displays. Implementation Guide NAESB16.DOC 22 SES

28 b. In the Trait Type field, select TRANSACTIONAL REPORTS from dropdown. c. In the Trait ID field, select PATH. d. In the Value field, enter Output. e. Click in the next row, and edit the default date range, if necessary. f. In the Trait Type field, select TRANSACTIONAL REPORTS. g. In the Trait ID field, select SERVER. h. In the Value field, enter the AWS server name in which the reports will reside (example: XYZws). i. Click in the next row, and edit the default date range if necessary. j. Click off the row to save the record. k. Ensure that there is a Folder name "Output" under the "<WebServer>/<CWS Installation Folder>/Reports" Folder. This Folder MUST be shared with the following rights: NT User posting transactional reports must have "Write" privileges. "Every One" Must have "Read" privileges. Repeat steps 1 18 for all pipelines that will have reports in Entegrate Web. 7.2 Maintain Pipeline Seasons for Seasonal Pipeline Operations A new screen is provided in Entegrate GMS/GTMS for users to enter the definition for pipeline seasons if more than one season exists. For non-seasonal pipeline operations, there is no need to enter any record in this screen. Users can add, update, or delete a pipeline season. Except for the first season, each season s start date must be after its previous season s start date. The user must press the Save button in order for any updates to be made to the database. Implementation Guide NAESB16.DOC 23 SES

29 The Show Deleted radio button will default turned off. If the user checks Show Deleted, the Refresh will also display previously deleted pipeline season data. The deleted data (in red) is protected and shaded so that they are easily identifiable and cannot be updated. FIGURE 16. NEW MAINTAIN PIPELINE SEASONS SCREEN TSP dropdown Is a required filter. The dropdown will display two columns of information: Pipeline and Full Name of the Pipeline. (Grid) TSP Displays the selected pipeline in the TSP dropdown. Season ID Season ID will be generated by the system and should not be editable. It will start with 1 and increment by 1 for each new season to be defined. Description The user can enter or update the description for the corresponding Season ID. Start Date (MM/DD) The entry must be a valid date entry with the required format. Please note that each season s start date must be after its previous season s start date. Implementation Guide NAESB16.DOC 24 SES

30 7.3 Set Audit Process This is a user-driven data conversion process to set up the original contract records that the downstream audit process will be based on. This is a required step in order for the new audit and transactional reporting features to take into effect. FIGURE 17. NEW CONTRACT AUDIT DATA SETUP SCREEN TSP dropdown This dropdown has two columns of information: Pipeline (from Pipeline.Pipeline) and Name (from Pipeline.PipelineName). Select a pipeline from the dropdown list. Contract Basis (MM/DD/YYYY) A valid date must be entered in the required format. Process Process will only be functioned when the Configuration Manager function of Contract Audit is set to TRUE for the selected pipeline. All contract, path and rate data on the date that Contract Basis specified will be copied to the contract audit tables as starting records for the audit process and transactional reporting. Implementation Guide NAESB16.DOC 25 SES

31 8. Audit Contract Data The system has the ability to capture certain changes on existing contracts and store audit records for such changes. The following table lists the contract data that will be tracked when the NAESB 1.6 product key is present and Contract Audit setting is set to TRUE. TABLE 4. LIST OF AUDIT CONTRACT DATA Data/Process Change Module Screen Additional Setting Requirement Company's DUNS Number Data Admin Maintain Company Information Meter's PIDataRef Data Admin Update Meter Stations Company Name Data Admin Company Name Change Contract ID Custody Contract Change Contract ID Contract Termination Date Custody Contract Custody Update - Contract Contract Agreement Date Custody Contract Custody Update - Contract Affiliate Indicator Shipper Init MDQ/MCSC Custody Contract Custody Update - Contract Custody Contract Custody Update - Contract Custody Contract Custody Update Contract Capacity Injection Custody Contract Custody Update Storage Points Update Transactional Report in Paths must be checked. Withdrawal Custody Contract Custody Update Storage Points Update Transactional Report in Paths must be checked. Inventory Custody Contract Custody Update Storage Points Update Transactional Report in Paths must be checked. Transfer Custody Contract Custody Update Storage Points Update Transactional Report in Paths must be checked. Daily Injection Qty Custody Contract Custody Update Storage Points Update Transactional Report in Paths must be checked. Daily Withdrawal Qty Custody Contract Custody Update Storage Points Update Transactional Report in Paths must be checked. Contract Storage Capacity Custody Contract Custody Update Storage Points Update Transactional Report in Paths must be checked. RecMeter Custody Contract Custody Update Paths Update Transactional Report must be checked. DelMeter Custody Contract Custody Update Paths Update Transactional Report must be checked. Max Qty Custody Contract Custody Update Paths Update Transactional Report must be checked. Contract Custody Contract Custody Update Commodity Update Transactional Report must be checked. RecMeter Custody Contract Custody Update Commodity Update Transactional Report must be checked. DelMeter Custody Contract Custody Update Commodity Update Transactional Report must be checked. ComponentType Custody Contract Custody Update Commodity Update Transactional Report must be checked. Nom Type Custody Contract Custody Update Commodity Update Transactional Report must be checked. Rate Type Custody Contract Custody Update Commodity Update Transactional Report must be checked. Daily/Mthly Custody Contract Custody Update Commodity Update Transactional Report must be checked. Day1 Rate Custody Contract Custody Update Commodity Update Transactional Report must be checked. LevelType Custody Contract Custody Update Commodity Update Transactional Report must be checked. LevelQty Custody Contract Custody Update Commodity Update Transactional Report must be checked. Contract Custody Contract Custody Update Path Demand Update Transactional Report must be checked. RecMeter Custody Contract Custody Update Path Demand Update Transactional Report must be checked. Implementation Guide NAESB16.DOC 26 SES

32 Data/Process Change Module Screen Additional Setting Requirement DelMeter Custody Contract Custody Update Path Demand Update Transactional Report must be checked. ComponentType Custody Contract Custody Update Path Demand Update Transactional Report must be checked. Rate Type Custody Contract Custody Update Path Demand Update Transactional Report must be checked. Dmd Type Custody Contract Custody Update Path Demand Update Transactional Report must be checked. LevelType Custody Contract Custody Update Path Demand Update Transactional Report must be checked. Level Qty Custody Contract Custody Update Path Demand Update Transactional Report must be checked. Demand Rate Custody Contract Custody Update Path Demand Update Transactional Report must be checked. Contract Custody Contract Custody Update Contract Demand Update Transactional Report must be checked. ComponentType Custody Contract Custody Update Contract Demand Update Transactional Report must be checked. Dmd Type Custody Contract Custody Update Contract Demand Update Transactional Report must be checked. LevelType Custody Contract Custody Update Contract Demand Update Transactional Report must be checked. Level Qty Custody Contract Custody Update Contract Demand Update Transactional Report must be checked. Demand Rate Custody Contract Custody Update Contract Demand Update Transactional Report must be checked. LocQtyTypeInd NegotiatedRateInd RateID Surcharging TotalSurcharge RateFormType RateRptLvl Add a Contract Delete Contract(s) Create a Release Custody Contract New Contract Path Window Custody Contract New Contract Rate Window Custody Contract New Contract Rate Window Custody Contract New Contract Rate Window Custody Contract New Contract Rate Window Custody Contract New Contract Rate Window Custody Contract New Contract Rate Window Custody Contract Add New Custody Contract Custody Contract Maintain Custody Transfer Contracts Custody Contract Create New Released Contract Award Process Entegrate Web Capacity Release Add a Path Custody Contract Custody Update Paths Update Transactional Report must be checked. Delete Path(s) Custody Contract Custody Update Paths Update Transactional Report must be checked. Add a Rate Delete Rate(s) Rate Transmit Process Custody Update Commodity, Path Custody Contract Demand, Contract Demand Custody Update Commodity, Path Custody Contract Demand, Contract Demand Custody Contract Rate Transmit Update Transactional Report must be checked. Update Transactional Report must be checked. 8.1 Update Transactional Report The Force Audit Configuration Manager setting controls the default for the Update Transactional Report checkbox. If the user has the access type of UpdtTransRpt, this setting can be changed. This gives system admin the flexibility of whether to track changes or not under different roles. Implementation Guide NAESB16.DOC 27 SES

33 FIGURE 18. EXISTING CUSTODY UPDATE PATHS FOLDER When changes have been made to certain fields as indicated in the list of audit contract data and the Update Transactional Report is checked, the system will create an audit record and the change will also be reflected on the transactional report for the corresponding contract. 8.2 View Historical Contract Data Users will be able to view the historical contract path data and the latest path data on the transactional report in the new Contract Path window by clicking the Paths button in the Paths folder Contract Path The Contract Path window displays all of the latest path related records for transactional reporting or all audit records on the default contract. A checkbox will be provided to indicate the type of records to be displayed. When the Show History checkbox is checked for displaying all historical records, the screen will become non-editable. Implementation Guide NAESB16.DOC 28 SES

34 FIGURE 19. NEW CONTRACT PATH SCREEN FOR TRANSACTIONAL REPORTING (cont d: scroll to the right for the top grid) (cont d: switch to Seasonal for Path MDQ Non Seasonal MDQ will be zeroed out.) The system allows users to update an existing MDQ record or switch between seasonal and nonseasonal MDQs. When Non Seasonal is selected, the SeasonID will be 0 in the Path MDQ grid, meaning the corresponding MDQ is not seasonal and only one entry is allowed per path in the header grid. Implementation Guide NAESB16.DOC 29 SES

35 When Seasonal is selected, all of the pipeline seasons for the specified pipeline that are defined in the Data Admin will be listed and be available for an MDQ update. MDQ field only accepts an integer that is greater than or equal to 0. When users change from non-seasonal to seasonal path MDQ, the non-seasonal MDQ will be zeroed out. When users change from seasonal to non-seasonal path MDQ, all seasonal MDQ (with SeasonID not equal to 0) will be zeroed out. Update button will be used to save changes made to the records on both the Contract Path and Path MDQ girds. The LocQtyType field is new to the GMS/GTMS and is used to indicate the quantity type for the corresponding path record. The value selected for the path will be made available for transactional reports. TABLE 5. CONTRACT PATH GRID: LOCQTYTYPE DROPDOWN LIST LocQtyType Description 1 Receipt point(s) quantity 2 Delivery point(s) quantity 3 Receipt point(s) to delivery point(s) quantity 4 Segment(s) quantity 5 Mainline quantity 6 Storage quantity 7 Storage injection quantity 8 Storage withdrawal quantity Contract Rate A new screen can be opened from Custody Update Commodity, Path Demand, and Contract Demand folders to view or modify certain rate related records prior to posting. Similar to the new Contract Path grid, certain fields are editable while others are locked, since they are generated from the Commodity, Path Demand or Contract Demand records. Implementation Guide NAESB16.DOC 30 SES

36 FIGURE 20. EXISTING CUSTODY UPDATE COMMODITY FOLDER FIGURE 21. NEW CONTRACT PATH SCREEN FOR TRANSACTIONAL REPORTING (cont d: scroll to the right) (cont d: scroll to the right) Implementation Guide NAESB16.DOC 31 SES

37 TotalSurcharge is a text field that only allows a numeric data entry, while other editable fields are dropdowns. The following tables list the dropdown values from NAESB 1.6 standards. TABLE 6. CONTRACT RATE GRID: RATEID DROPDOWN LIST RateID Description CAP Capacity 100 Capacity - Field 101 Capacity - Market 102 Deliverability - Field 103 Deliverability - Market 104 Reservation - Field Transportation 105 Reservation - Gathering 106 Reservation - Market Access 107 Reservation - Market Transportation (100 mi) 115 Reservation - Transportation Field - Z1A 116 Reservation - Transportation Field - Z1B 117 Reservation - Transportation Field - Z2 118 Reservation - Transportation Z1A - Z1A 119 Reservation - Transportation Z1A - Z1B 120 Reservation - Transportation Z1A - Z2 121 Reservation - Transportation Z1B - Z1B 122 Reservation - Transportation Z1B - Z2 123 Reservation - Transportation Z2 - Z2 109 Storage - Space Charge 110 Storage Reservation - Incremental Charge 111 Storage Volumetric - Field 112 Storage Volumetric - Market 113 Storage Volumetric - Space Charge VOL Volumetric VOL COM Commodity RES Reservation 124 Storage Inventory Appropriate RateID will be displayed in the dropdown based on the contract service level. Implementation Guide NAESB16.DOC 32 SES

38 TABLE 7. CONTRACT RATE GRID: SURCHARGEIND DROPDOWN LIST SurchargeInd Description 1 Rate(s) stated include all applicable surcharges; no surcharge detail or surcharge total provided 2 Rate(s) stated include all applicable surcharges; surcharge detail provided; no surcharge total provided 3 Rate(s) stated include all applicable surcharges; no surcharge detail provided; surcharge total provided 4 Rate(s) stated include all applicable surcharges; surcharge detail and surcharge total provided 5 Rate(s) stated include only rates; no surcharges applicable 7 Rate(s) stated do not include any applicable surcharges; no surcharge detail provided; surcharge total provided 8 Rate(s) stated do not include any applicable surcharges; surcharge detail and surcharge total provided TABLE 8. CONTRACT RATE GRID: RATEFORMTYPE DROPDOWN LIST RateFormType Description 1 Reservation charge only 2 Volumetric charge only 3 Blended rate (combination of reservation and volumetric charges) TABLE 9. CONTRACT RATE GRID: RATERPTLVL DROPDOWN LIST RateRptLvl K P S Description Contract Point Segment 8.3 Post Contracts A button labeled Post with tool tip help as Post Transactional Report is added to the Maintain Custody Transfer Contracts screen. They will be enabled and visible only when the default TSP has the Contract Audit setting of TRUE. Implementation Guide NAESB16.DOC 33 SES

39 8.3.1 Generate Transactional Reports FIGURE 22. NEW POST CONTRACT BUTTON When the user clicks the Post button on selected contract(s), a new message box will be popped up: When clicking Yes and if the TSP has been setup correctly as specified in Section 7.1.3, the system will start the post process that will: 1. Create new audit records and mark them with a new VersionNo when certain contract changes have been made within last 90 days, and 2. Create the report based on the latest audit records and save it to the Report Location that has been set up in the Company Trait screen. Report name will be formatted as the TransactionalReportCapRel.txt, TransactionalReportFIRM.txt, TransactionalReportINT.txt. Depending on the number of audit records in the database, this process may take time. The following message box will be displayed during the Post process. Do not end this process or close the above window until it changes to: Implementation Guide NAESB16.DOC 34 SES

40 8.3.2 Potential Posting Error When the default installation is made for an XP Pro there may be some Access violation errors that will prevent GTMS from Posting the Transactional Reports. This can happen in some specific cases where one of the PC is a part of a Workgroup and not a part of a domain. Please refer to the following link for resolving this issue: Implementation Guide NAESB16.DOC 35 SES

41 9. Entegrate Web Transactional Reporting Users are required to post the report in the back office so that the transactional report can be viewed via Entegrate Web. They will receive an HTTP error of "File not found" if the transactional report has not been generated. 9.1 Setup Requirements New menu items have been added to the Main Menu for displaying three types of transactional report. FIGURE 23. NEW MENU ITEM (WEB) Implementation Guide NAESB16.DOC 36 SES

42 Transactional Reports setup requirements on the web is in the Web Admin and Traits in the Entegrate GTMS Data Admin module (see Section 7.1.3). Open Menu Manager from Web Admin. FIGURE 24. MENU MANAGER SETUP SCREENS (WEB) Implementation Guide NAESB16.DOC 37 SES

43 1. For setting up Capacity Release Reports, save the WEB PAGE PATH as Reports/Output/TransactionalReportCapRel.htm 2. For setting up Firm Transportation Reports, save the WEB PAGE PATH as Reports/Output/TransactionalReportFIRM.htm 3. For setting up Interruptible Transportation Reports, save the WEB PAGE PATH as Reports/Output/TransactionalReportINT.htm 9.2 View Transactional Reports Transactional reports can be viewed from Entegrate Web by clicking the corresponding menu items (See Figure 23). Each report has a link Download as Text File for users to download the report data. FIGURE 25. TRANSACTIONAL REPORTING CAPACITY RELEASE (WEB) (cont d: scroll to the right) FIGURE 26. TRANSACTIONAL REPORTING FIRM TRANSPORTATION (WEB) Implementation Guide NAESB16.DOC 38 SES

44 (cont d: scroll to the right) Please note that Capacity Release contracts will be shown on both the Capacity Release and Firm Transportation reports since they are also firm contracts. FIGURE 27. TRANSACTIONAL REPORTING INTERRUPTIBLE TRANSPORTATION (WEB) (cont d: scroll to the right) Implementation Guide NAESB16.DOC 39 SES

45 PART III. MISC. MODIFICATIONS Implementation Guide NAESB16.DOC 40 SES

46 10. Affiliate Indicator The Bidder Affiliate Indicator in NAESB version 1.5 is replaced with the new data element Affiliate Indicator in version 1.6. Also, Code Values Dictionary for data element Bidder Affiliate Indicator is replaced with a new Code Values Dictionary for data element Affiliate Indicator. FIGURE 28. NEW AFFILIATE INDICATOR IN CUSTODY CONTRACT It is used to specify the affiliate relationship between contract holder and TSP or releasing shipper. TABLE 10. LIST OF VALUES FOR AFFILIATE INDICATOR AffiliateInd Description Note BOTH The contract holder is affiliated with the TSP and the releasing shipper. Apply to replacement contracts only. NONE The contract holder is not affiliated with the TSP or the releasing shipper (if any). Apply to all contracts. RS The contract holder is affiliated only with the releasing shipper. Apply to replacement contracts only. TSP The contract holder is affiliated with the TSP. Apply to all contracts. Implementation Guide NAESB16.DOC 41 SES

47 11. Surcharge Indicator A new column SurchargeID is added to the Component Types Grid in the Custody Contract Misc. Code File Maintenance screen. TABLE 11. LIST OF VALUES FOR SURCHARGEID SurchargeID Description ACA Annual Charge Adjustment CTA Contract Adjustment DEM Demand GRI GRI Demand GRIH GRI Demand - High Load GRIL GRI Demand - Low Load GSD GSD Demand 500 Reservation- Canadian Resolution 501 Reservation - GSR 502 Reservation - Settlement RSBL Reservation Balancing RCA Reservation Charge Adjustment RSVL Reservation volumetric 503 Storage Gasification Surcharge - Market 504 Stranded Transportation Cost 505 Stranded Transportation Cost - Miscellaneous 506 Unrecovered PGA Cost Implementation Guide NAESB16.DOC 42 SES

48 12. Surcharge Indicator In Version 1.6, the description for code value 5 is changed: Rate(s) stated includes only rates; no surcharges applicable. The Configuration Manager script has been updated for Offer Download (standard G840CROF) and Bid Download (5.4.2 G843CRBR) datasets. Implementation Guide NAESB16.DOC 43 SES