Documenting your Proposed Budget

Transcription

1 Documenting your Proposed Budget To complete your application for a Lilly Summer Fellowship, you must provide a PDF documenting your projected costs for the summer along with your résumé, transcripts, and communication with the host organization. This verifies the budget you give in your application. It should be complied in one document and should NOT include web links; you will need to provide actual screen shots. If you have any difficulty making the screen shots, or adding boxes or circles on them, please take the attached examples to the computer lab when you ask for help. How to verify costs Program Fees: Create a pdf from the organization s web page. You can use the print screen function on most computers. Housing: If you know where you are will be staying, an from the person you will be renting from is fine. If you know the area, but haven t decided on the exact place, a screen shot from rent.com, apartments.com, or something similar is fine. Utilities: The average costs of utilities should be available on rent websites or can be confirmed by an to your potential landlord. Food: If food is not included in the program fees, calculate $20/day (will vary depending on the location may be found on travel sites) Flights: A screen shot from priceline.com or similar site for your planned departure and arrival date is sufficient. Gas: We cannot accept gas money as a documented expense., however we can accept documentation of mileage. The current rate for mileage is $.50/mile for the first 100 miles and $.14 per mile in any given day. You can provide documentation of mileage by turning in Mapquest or Google driving directions and calculating the mileage in the 'notes' section. You can do the same if you are driving to and from your volunteer site from an apartment daily. Simply calculate the mileage for one day and multiply it by the number of days you plan to be on site. Local travel costs: Screen shots showing costs for monthly bus/ subway fare or an from a local contact (for international travel) telling approximate costs of best local transportation option, this information can also be found on program websites or even travel sites. Creating a PDF from your Documentation of Proposed Costs While viewing the compiled document, click on File then choose Print From the Printer drop down menu choose AdobePDF or PDFCreator Click Print A pop up window should appear Type your name costs in box marked document title (Jon Smith Costs) Click Save Choose a location to save the document Click Save When you have created PDFs of all 4 required documents Open an to kparthemore@wooster.edu Type Your Name Program in the subject line, e.g., Jon Smith Azimuth Attach all 4 PDFs o Documentation of Costs o Transcript o Résumé o Communication with Host Organization Send

2 Example of Documentation of Proposed Costs for International Program The costs of the proposal consist of (i) the registration fee of $220, (ii) the program participation fee of $1,450, (iii) Spanish lessons of $646, (iv) air transportation costs of approximately $400, and (v) immunizations costing $75. Room and board are included in the program fee. I plan on paying for my own incidental expenses. Set forth below is a page from the Program's website showing the $1,450 participation fee (for 8 weeks) and the $220 registration fee. Additionally, there is documentation for the cost of Spanish lessons from an . Also set forth below are flight costs from Kayak.com. The total of my proposed costs is $2,791. (i) and (ii) Program Fee - $1,670 ($1,450 plus the $220 registration fee) for 8 weeks

3 (iii) Group Spanish Lessons $646 ($380 for 4 weeks plus $95 for each additional week, as a volunteer I receive 15% off of my lessons) (iv) Flight ~ $400

4 Example of Documentation of Proposed Costs for Domestic Program The costs of the proposal consist of (i) transportation to and from Cleveland $180, (ii) Transportation daily in the city from work to rented place $85/month (iii) furnished apartment/rental $608/month, (iv) food $30/day-$ months, $ months

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7 The total proposed cost is = $3,366 for 2 months. ***Please note that the mapquest directions should show the total driving distance, and the actual map is not necessary. In this case, the student should also have shown either that utilities were included or ducumentation of utility costs. ***