CITI Refresher Training Guide UC Researchers

Transcription

1 CITI Refresher Training Guide UC Researchers The Greater Cincinnati Academic and Regional Health Centers (GCARHC) CITI curriculum is the means by which UC has synchronized our CITI training requirements with other area institutions. This program was rolled out in The training was established with a three-year refresher cycle. The GCARHC format is customized based on the nature of the research you are involved in. Similarly, the refresher training will reflect your research involvement. While we are not requiring repeat of the single-module curricula you may have completed, the multiple-module curricula will require you to complete several modules to remain in compliance with HRPP Policy IV.03 "Demonstrating Knowledge of Human Research Protection by Researchers." The multiple-module curricula include: Academic and Regional Health Centers Core Curriculum (required by everyone) Human Subjects Research Core Curriculum (required by all doing research with living individuals) Good Clinical Practice Curriculum (required by those whose research is FDA-regulated - involves drugs/devices/biologics) It will be necessary for you to complete your required refresher training prior to the expiration date of the original course. If your CITI training lapses, new submission and continuing review (Progress Report) approvals will be held up. When the three-year expiration date of your GCARHC CITI training is getting close you will begin receiving notices directly from the CITI system. The notices are triggered by the completion dates of the original courses so separate notices will be sent for each course. These notifications will be sent at 90, 60, 30, and 7 days prior to expiration. Act promptly so your approvals will not be held up (and so the reminder s will stop). The subject line of these s will state (your name) CITI Completion Report Will Expire Soon. When you receive your notification about the refresher training, the body will contain text such as the following: The reminder contains a link to access CITI ( your username, and a link to use in case you have forgotten your password. CITI will send your password to the address they have on file for you. If your address has changed, contact Claudia Norman in the IRB office at After logging in to CITI, please first access your profile to verify/update your information (see below). Page 1 of 6

2 1. From the Main Menu under the Greater Cincinnati Academic and Regional Health Centers entity, click the Update my profile information link, as shown below. This will take you to the Profile page (shown on the next page). If everything is the same, with no changes needed, click Main Menu in the top right corner of the window to go back to the Main Menu screen. If you need to make any changes, click the red/underlined Update Greater Cincinnati Academic and Regional Health Centers member information link at the bottom of the page. Page 2 of 6

3 2. Make any changes to your member profile information, and then click Submit. (The fields with asterisks are required.) UC does not require an employee number, but the field must have something in it. It is OK to put anything even 0 or X. Please verify that UC is selected as your Primary Institution. After you have clicked Submit, click Main Menu in the top right corner of the window to go back to the Main Menu screen. Page 3 of 6

4 The refresher course will be identified by "Phase 2" after it's name, and the status will be Not Started - Enter. Refresher says Phase 2 and has red "Not Started Enter". When you click on the course's Not Started - Enter link, you will be presented with a screen similar to the following: For all curricula, first complete CITI s Integrity Assurance Statement by clicking on the red/underlined title, as shown above. Each refresher curriculum consists of a combination of Required and Elective modules. Page 4 of 6

5 Once you have answered the Integrity Assurance statement, the Required modules become available for you to launch. After the Required modules have been completed, all of the Elective modules become available for you to choose from, as shown below. As long as all the Required Modules and the minimum number of Elective Modules are completed with a combined score of at least 80%, the course will be marked as Passed on your Main Menu page. It is advisable to print a copy of your completion certificates (via the Print link in the Completion Reports column) for updating your Regulatory Binder(s) / research file with your updated training records. It is NOT necessary to send a copy of your Completion Certificate to the IRB office. Click "Print" to print your Completion Report. If you would like to complete any additional modules, including any you have completed in the past, they are available via the Optional Modules link on the Main Menu screen. NOTE: they will NOT be listed on your Completion Report, they will NOT update the module grade on the Completion Report, and they will NOT count as extra credit for a course. If you have any questions, please contact Claudia Norman in the IRB office at or via at claudia.norman@uc.edu. Page 5 of 6

6 FAQs Do I need to create a new userid? No. If you have an existing account, please use it. If you can t remember your userid or password, CITI has a link (on the login screen) with which they your forgotten information. If your address has changed, contact Claudia Norman in the IRB office at What if I have multiple CITI accounts? This can create a lot of confusion. Please contact Claudia Norman in the IRB office at and she will work with CITI to have your accounts merged. If I have already completed CITI training, will I need to complete it again? Yes. UC operates on a 3-year cycle from the date of completion of each required curriculum. So, the date when you initially completed the GCARHC curriculum will determine when your refresher training is due for that course. Why do some curricula I completed three years ago not have a link to the refresher training? Only the larger curricula require refresher training. The smaller curricula do not have refresher requirements; they do not expire. What will happen to the courses I have already completed? They will stay in your profile of courses completed and may be accessed using either of the following links on your Main Menu page. See a list of all modules that you have completed (goes back to approximately May 2005) Click here to see your previously completed coursework for Greater Cincinnati Academic and Regional Health Centers If I have already completed CITI refreshers for UC, will I need to complete them for CCHMC also? No. Because our required training is through the common collaborative, Greater Cincinnati Academic and Regional Health Centers (GCARHC), both institutions have the same training and refresher requirements and all learner names are on one list. Will I get CMEs or Contact Hours? CME/CEU credits are available directly through the University of Miami (for a fee) for completion of the Human Subjects Protection Basic Course and for the Human Subjects Protection Refresher Course. Details are available via the CITI site by using the "Click here to Apply for CME/CEU Credits" link at the top of your Main Menu page. Whom do I contact with questions? If you have any questions, please contact Claudia Norman in the IRB office at or via at claudia.norman@uc.edu. Page 6 of 6