MYOB Business Benchmarking

Transcription

1 MYOB Business Benchmarking User Guide MYOB Business Benchmarking provides an easy way for you to submit benchmarking data to the University of Waikato (MRC). This document covers: setting up ledgers and templates to submit benchmarking data sending and receiving data viewing and comparing data received Contents Setting up integration with Accountants Office, page 2 How do I send or receive benchmarking data?, page 3 How do I view the Benchmarking data received?, page 8 Technical Support, page 10 Copyright MYOB Technology Pty Ltd All rights reserved. MYOB and MYOB Accountants Office TM are trademarks of MYOB Technology Pty Ltd and their use is prohibited without prior consent. 1

2 This guide covers the basic functions of Business Benchmarking. For further information, please refer to the technical support section. Setting up integration with Accountants Office Before you can send data to, or receive data from, the MYOB benchmarking service, you need to configure your Accountants Office General Ledger using in two ways. To set up integration with Accountants Office CONFIGURE THE LEDGER OPTIONS TAB 1 Open the client ledger. 2 Go to the General Ledger menu and select Options. The Ledger Configuration window appears. 3 Select the Other Tab. 4 The Waikato Benchmarking section needs to be completed to speed up the process of sending data: MRC Reference. If you already have an MRC reference for this client, please type it in here. If not, press F6 and one will be allocated. Click the button to link the open ledger to another ledger with an MRC Reference. Once linked, the ledgers will share the same MRC reference. Industry Code. From the drop-down list, select the appropriate industry code. You can click the button to search the industry codes. Business Location. From the drop-down lists, select the Geographic and Regional Location. Premises. From the drop-down lists, select the type of Ownership and Location of the premises. 5 Click OK. Your options tab is now configured. 2 MYOB Business Benchmarking

3 [OPTIONAL] UPDATE THE DESCRIPTION FILE 6 Go to the General Ledger menu and select Description File Maintenance. The Description File Maintenance window appears. 7 Click Update from Master. The Updating Description File from a Master window appears. 8 From the drop down list, select the ZZNZ01 - NZBBS Benchmarking Ledger and click OK. A message regarding the number of description codes added appears. 9 Click OK. You will be returned to the Description File Maintenance window. The new files are imported and listed along with any existing files. 10 You will need to enter a description in the Description column for the new files. For the 1STYR code, enter the year trading began. For the OWNERS code, enter the number of Working Owners (Fulltime equivalent) For the FRANCH code If the business is franchised, select T, otherwise, select F. For the STAFF code, enter the number of Staff (Full-time Equivalent) 11 Click Close to return to the Trial Balance screen of the current ledger. The ledger is now ready to send and receive benchmarking data. How do I send or receive benchmarking data? Once your ledger is configured for sending benchmarking data, you can begin the send or receive process. Data is sent and received from the Send data to NZBBS window (see Send Data to NZBBS window, page 5) To send and receive benchmarking data 1 Open the client ledger you want to compare. User Guide 3

4 2 Go to the File menu and select Export > Send data to NZBBS. The Send data to NZBBS window appears displaying the last template loaded. 3 If required, load a template (see Load Template, page 5). Load an existing MYOB template Load a blank template. If you are not using the MYOB Chart of Accounts, you will need to load a blank template. 4 Fill in the template details (see Fill in template details, page 6). 5 Make any changes you require to the template such as adding or deleting accounts (see Add Account, page 6 and Delete Account, page 6), or changing account details (see Change account details, page 7). 6 If you have made changes to the account code ranges, you can save this template for future use (see Save Template, page 7). 7 We recommend you preview all information before you send the data for Benchmarking. Go to the File menu and select Print Preview. 8 Check your data and click Close to return to the Send Data to NZBBS window. 9 Click Send. The Waikato Login window appears. 10 Enter your password and click OK. The processing window appears, advising you that your data is being sent. NOTE Username changing Your username cannot be changed. If it is incorrect, please contact our support team, see Technical Support, page When the processing is finished, the Send Data to NZBBS window appears stating that your data has been successfully sent and that data has been received to use in Financial Reports. Any warnings are displayed at the bottom of the screen. Read them and make corrections to the template or ledger if necessary. Click OK. 12 To finish, click Cancel. You will be returned to the front screen of your client's ledger. 4 MYOB Business Benchmarking

5 You can now view any benchmarking data which has been returned to you. Go to How do I view the Benchmarking data received?, page 8 Send Data to NZBBS window B E C D A F A Load Template 1 Click Load Template. The Load Template window appears. The templates listed in the Load Template window match the MYOB Ledger templates. If you are not using the MYOB Chart of Accounts, select Blank Template. 2 Select a template from the list and click OK. The template appears in the Send data to NZBBS window. User Guide 5

6 B Fill in template details 1 Complete the Business Data section. Click Data Type: Actual Year End Data. Select Draft or Actual for the Data Type. If you have set up your ledger options and Description File Maintenance (see Setting up integration with Accountants Office, page 2), you will only need to complete the Data Type field, as the other fields will be populated. 2 Complete the other fields if necessary. In the Financial Performance, Financial Position and Additional Information sections, check that the account code ranges are correct. If you have made any changes to the MYOB Chart of Accounts you will need to change your account ranges for the accounts here (see Change account details, page 7 for more information) 3 In the Notes section, add any notes that will help the MRC (Management Research Centre) understand variances or extreme results. C Add Account 1 Click Add Account. A new account is added. 2 Complete the details for the new account in the fields on the right-hand side of the screen. See Change account details, page 7 for more information. D Delete Account 1 Select the account you want to delete and click Delete Account. The account is deleted. 6 MYOB Business Benchmarking

7 E F Change account details Save Template 1 In the Description field, enter a description for the account range. 2 In the Start/End field, enter the range of accounts you want to include in the account range. Press F9 to select from a list of accounts. 3 In the Increment by field, enter the amount you want accounts to increment by within the account range. 4 In the Sign Type field, select Debit or Credit to apply to the account range. 5 If you select Debit in Step 4, you can select Ignore CR to subtract credits from the account total. If you select Credit in Step 4, select Ignore DR to subtract the debits from the total. If you select either of these, you can select Consolidate Subtotals to group your subtotals. 1 Click Save template. The Save Template window appears. 2 In the Name field, enter a name for your new template. 3 Select Save as Public Template if you would like other ledgers to be able to use this template. 4 Click OK. You will be returned to the Send data to NZBBS window. 5 Click Cancel to return to the front screen of this General Ledger. User Guide 7

8 How do I view the Benchmarking data received? To view the benchmarking data you have received, you need to include in your client ledger, one of two reports contained in Master Ledger ZZNZ01- NZBBS Benchmarking. These reports are 20 - NZBBS Group Report or 30- NZBBS Sub-Group Report. To add the reports to your ledger 1 Open the clients ledger. 2 Go to the Reports menu and select Print Financial Reports. The Print Financial Reports wizard appears. 3 At Step 1, Select I d like to customize my own report settings and click Next. 4 At Step 2, click Next. 5 At Step 3, press F4 to add a report. The Adding a Report window appears. 6 Under Report Type, select Master. 7 From the Master drop-down list to select the ZZNZ01 - NZBBS Benchmarking Master. 8 From the Name of Report drop-down list, select either 20 - NZBBS Group Report or 30- NZBBS Sub-Group Report. 9 Enter a Report ID at the top of the window. You can enter any number that is not already used here. We recommend you use the same numbering as in the report, if possible, i.e. 20 for the Group and 30 for the Sub-Group. 10 Click OK. You will be returned to the Print Financial Reports window. 11 Repeat steps 5-9 to add other reports. 12 Select the reports you wish to view and Click Next. 13 At Step 4: a select the accounting period range. 8 MYOB Business Benchmarking

9 b select the year you would like to compare results with. The default year is the current year. Please note that changing the comparison year will cause the system to request further data from the NZBBS server. 14 Click Next. 15 At Step 5 you can modify the style of the report. Make any changes you require and click Next. 16 At Step 6, select whether you want to print or export the report. You can also save the report definition. Click Print to display the report for printing. 17 You can perform this procedure in your Template Ledgers so the reports are automatically included in any new ledgers based on the templates. User Guide 9

10 Technical Support Our technical support team can offer assistance with installing, using and troubleshooting MYOB Accountants Office. Please note that this support covers the usage, commands and functions of the software. Support cannot be provided on issues arising from hardware or operating system faults, or incompatible hardware or software. You may need to contact your reseller, consultant, or a professional IT advisor should these issues arise. MYOB is dedicated to providing the best possible support you can get. Please contact us if you have a problem you can t solve on your own. our technical support team at accountantsupport@myob.co.nz. Remember to include your firm s name and an explanation of the problem, including the steps to reproduce the error. WebSupport - Online knowledgebase For access to support around the clock, we recommend that you visit myob.co.nz/websupport. The online knowledgebase is updated regularly to assist you in finding answers to your questions. F1 online help To access the online help, press F1 or go to the Help menu and choose Contents. If you can t find the answer to your question immediately, the table of contents, index and search tools may help. Phone For phone support call our technical support team on MYOB Business Benchmarking